Danros Clearing & Forwarding Officer Jobs in Nairobi

Danros Clearing & Forwarding Officer Jobs in Nairobi

Reporting To:

  • Operations Manager

    Reporting to this position:

  • Clearing & Forwarding Clerk


  • Kshs. 60,000

    Job Overall Purpose

    The Clearing & Forwarding Officer is responsible for running a robust Clearing & Forwarding department within the company


    Administrative Duties

  • Budgeting and liaison to customer service.
  • Continually develop knowledge on customs qualifications, ensuring new regulations are understood and implemented where required.
  • Improve operational efficiencies to increase ability to process customer orders using both systems and physical improvements.
  • To efficiently evaluate the costs and revenues for the department and ensure that the department is a profit-making venture.
  • Ensure proper compliance and adherence to export /import administration regulations.

    Clearing duties

  • Liaise with suppliers for timely shipments, follow up on documentation to be received to avoid late documentation charges and demurrage.
  • Review and identify the customs documentation requirements as per the type of importation and advising the client accordingly.
  • Tracking shipments, updating customers on arrival information and ensuring that the correct shipping documentation is ready.
  • Application for IDF, PIP, IDP and bond if cargo is tax exempt. The IDF & PIP are then send to the exporter.
  • Receipt of the bill of lading from the shipping line and advising the client on the estimated time of shipment arrival.
  • Obtaining manifest number from the shipping line and lodging custom entry.
  • Ensuring payment of shipping line charges.
  • Ensure that the importer pays taxes at KRA promptly to facilitate faster approval of customs entry.
  • Prepare customs folder where all original documents are attached to undertake verification with port health, radiation, KEPHIS, KRA & port police.
  • Liaise with customs and other relevant authorities for any issues that will arise during clearance of cargo. Resolve all verification issues and obtain final release.
  • Advice management on the correct and most preferred course of action to overcome technicalities that may arise during clearing.
  • Arrange for pick-up of cargo by liaising with transport department. For containerized cargo ensure a pre-picking inspection
    in the provided format in SOP’s. Follow up to ensure that containers are returned to the nominated CFS and an interchange obtained to allow facilitation of refund.
  • Provide regular and accurate reports on all cleared cargo and status of outstanding goods for clearance.

    Qualifications (education & experience)

  • Diploma in clearing & forwarding from a recognized institution
  • 3 years of experience and track record within the Logistics, Supply Chain and Clearing & Forwarding Industry
  • A thorough knowledge and understanding of customs legislation, tariffs, import/export documentation, customs clearance, bond management and customs declaration will be required.
  • Excellent coordination skills
  • Attention to detail.
  • Fully computer literate, aptitude for technology and systems driven
  • Excellent communicator (written and verbal) on all levels.
  • Analytical, accountable and assertive.
  • Commercially astute

    Key Performance Indicators

  • Turn Danros (k) Limited clearing & forwarding department into a profit-making unit within 3 months
    Increase the clearing & forwarding department revenue
    Increase the clearing & forwarding client base
    Lead management: maintaining a lead to sale ratio of 15% or higher
  • Prepare and present revenue and expenditure reports on weekly, monthly and yearly basis
  • Total number of files closed in a month both sea and air
  • Number of files going into demurrage bills
  • Number of files falling into storage charge
  • Leadership: effectively accomplishing set goals through subordinates

    Other duties

  • Undertake other duties within the scope of your skills, competence and training as directed.

    How to Apply

  • To apply send your CV to recruitment@danroskenya.com by 25th December, 2018 with Clearing & Forwarding Officer as the email subject.

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