Danish Refugee Council Supply Chain Officer - Procurement Jobs in Ethiopia

Danish Refugee Council Supply Chain Officer - Procurement Jobs in Ethiopia


Job Id: 216298

Category: Logistics, Transport and Supply Chain
Location: Dimma, Gambela
Career Level: Mid Level ( 2+ - 5 years experience)
Salary: xxxx

Job Description

Title: Supply Chain Officer - Procurement

Location: Dimma

Reports to: Supply Chain Team Leader

Start of Contract & Duration: Five months

Employment Band: H2

Posting date: July 31, 2019

Introduction

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997.

DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009.

With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

Overall purpose of the role:

Under the supervision of the Supply Chain Team Leader, the Supply Chain Officer is responsible for facilitating procurement processes and fleet managements in compliance with DRC rule and standards.

This include facilitating all local procurement for DRC Dimma office. The officer will furthermore support the Supply Chain team leader with on other supply chain tasks.

Key Responsibilities

Procurement

  • Establish a rigorous, accountable, and transparent procurement system, compliant with the DRC Operations Handbook chapter on Procurement Management, local law, and donor requirements.
  • Facilitate procurement processes and documentation and ensuring compliance DRC policies and standards
  • Keep abreast of DRC policies and standards for supply chain activities
  • Plan procurement in coordination with program teams
  • Ensure suppliers are vetted according to DRC policies and an updated supplier database exists with comments on performance and contract tracking.
  • Maintain and update procurement tracker for weekly update and circulation
  • Ensure proper accounting, reporting, internal controls and maintenance/filing of records.
  • In collaboration with the team leader and program units identify areas for framework agreements and facilitate the process
  • Participate in market assessments
  • Enforce a zero-tolerance policy regarding corruption and contribute to ensuring complaints are recorded and investigated appropriately, in line with the DRC Code of
  • Conduct and Accountability Framework.
  • Coordinate with Supply Team Leader to ensure that all issues are reported, and solutions are realized as the issues arise.

    Fleet Management and compound logistics

  • Supervise drivers and ensure that drivers adhere and respect DRC driving code;
  • Ensure that the rented vehicle adhere to the DRC security standard
  • In collaboration with the drivers, responsible for the condition of all DRC vehicles and generators by facilitating repairs and routine maintenance through DRC recommended garage, keeping record of all activities;
  • Ensuring that license, insurance and registration of all DRC vehicles are current and up to date and to follow-up any defects with the appropriate authorities;
  • Ensure that vehicle and generator log sheets are always available, properly filled in, computed, analyzed
    and the results reported on monthly basis;
  • Supervise general fuel supply to DRC vehicles, mileage usage and fuel consumption of all vehicles and generator for continuous monitoring and prepare weekly performance reports for all transport and related activities;
  • Book all transport requests for rental vehicles and commercial trucks as may be appropriate and ensuring that log sheets are filled, and that DRC’s driving code is signed.
  • Prepare the rent contract or requests for the DRC fleet
  • Coordinate transport of authorized passengers on their official duties, as well transport cargo safely and as instructed. This includes collecting materials from project sites and suppliers.
  • Responsible for the weekly and daily transport schedule, including allocation of cars for private use.
  • Understand and obey all traffic laws and regulations and conform to all Safety/Security instructions.
  • Support Team Leader in ensuring that safety equipment is functional and available
  • Provide support on other supply chain tasks as directed by the team leader.

    Job Requirements

    Personal Specifications

  • Preferably experienced in Supply Chain Management or Logistics or another relevant field preferably with INGOs for at least 5 years
  • Excellent proficiency in all MS-Office software applications;
  • Strong planning, organizational and problem-solving skills with ability to work both independently and within a team in a demanding work environment.
  • Excellent personnel management skills, including diplomacy, communication and negotiating skills;
    in staff training and capacity building
  • Results-oriented and demonstrated ability to build partnerships

    Education: (include certificates, licenses etc.)

  • BA degree in supplies chain management or other equivalent logistics fields.

    Languages: (indicate fluency level)

  • English and Amharic - Fluency in spoken and in writing.


    All DRC roles require the post-holder to master DRC’s core competencies:

    Striving for excellence: Focusing on reaching results while ensuring efficient processes.

    Collaborating: Involving relevant parties and encouraging feedback.

    Taking the lead: Taking ownership and initiative while aiming for innovation.

    Communicating: Listening and speaking effectively and honestly.

    Demonstrating integrity: Acting in line with DRC's vision and values

    How to Apply

    To Apply

    Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

    We only accept applications sent via our online-application form on www.drc.dk under Vacancies.

    Please forward the application and CV, in English through the stated website no later than August 11, 2019.

    For general information about the Danish Refugee Council, please consult www.drc.dk.

    Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

    Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees.

    We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics

    We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit.

    Danish Refugee Council Supply Chain Officer - Procurement Jobs in Ethiopia

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