Danish Refugee Council Supply Chain Officer Jobs in Ethiopia

Danish Refugee Council Supply Chain Officer Jobs in Ethiopia


Job Id: 199912

Category: Logistics, Transport and Supply Chain
Location: Shire, Tigray
Career Level: Mid Level ( 2+ - 5 years experience)
Salary: XXXX

Job Description

Title: Supply Chain Officer

Location: Shire

Reports to: Support Service Team Leader

Grade-G

Start of Contract & Duration: 12 Months

Posting date: February 26, 2019

Introduction

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997.

DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009.

With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

Overall Purpose of the Role:

The Supply Chain Officer is responsible for all the procurement and logistic functions of DRC for the Shire Field Office. The job holder will ensure that all procurement is done according to rules and standards related to the respective donors and in compliance with DRC guidelines. .

Responsibilities and Tasks

Procurement

  • Ensuring all procurement processes are in line with DRC Operations Handbook and that processes are done in DRC Dynamics in real time,
  • Ensure suppliers are vetted according to DRC policies and an updated supplier database exists with comments on performance and contract tracking.
  • Following up on procurement planning in coordination with Program staff;
  • Advising Programme colleagues and beneficiaries/partners on the appropriate procedure to follow for a given procurement need;
  • Managing dissemination of invitations to bid (including requests for quotation, single quote procedures, etc.), and lead the evaluation of received bids;
  • Ensuring the correct closure of each procurement procedure by making sure the relevant completion/handover certificate is filled out;
  • Managing procurement files in accordance with DRC OH procedures and requirements;
  • Managing relations with suppliers during the contract implementation period;
  • Keeping updated with ongoing instructions and policy updates for supply chain posted on Insite and/or communicated by Support Services Team Leader.

    Logistics and Asset Management

  • Vehicle fleet management, including ensuring safety and standard of vehicles, management of vehicle running logs, booking and assignment of transport
  • Ensure appropriate use of the vehicle by all staff (e.g. use of seatbelts, adherence to speed limits, vehicle booking process and movement monitoring system.
  • Ensure all DRC assets are registered, tracked, and maintained in line with DRC asset management policies, including maintenance
    of service/maintenance records and where necessary that assets are disposed of according to DRC guidelines and local laws.
  • Engage in asset verification as monitoring of stock management systems, including implementation of stock cards and bin cards, as well as regular tracking of receipt and dispatch of items.
  • Labeling new inventory items in real time in accordance with existing labeling systems;
  • Ensuring assets/equipment handover to beneficiaries/partners takes place in accordance with DRC OH procedures and donor requirements;

    Reporting:

  • Draft regular reports such as warehouse stock report, fleet utilization report, and asset lists according to DRC’s internal templates and procedures, flagging issues and gaps as needed.


    All DRC roles require the post-holder to master DRC’s core competencies:

  • Striving for excellence: Focusing on reaching results while ensuring efficient processes.

  • Collaborating: Involving relevant parties and encouraging feedback.

  • Taking the lead: Taking ownership and initiative while aiming for innovation.

  • Communicating: Listening and speaking effectively and honestly.

  • Demonstrating integrity: Acting in line with DRC's vision and values

    Job Requirements

    Experience and technical competencies: (include years of experience)

    Experience and technical competencies:

  • Minimum of 2 year of relevant work experience, preferably with NGOs with 2 years of experience managing or coordinating teams.
  • Experience and good understanding of supply chain management, HR management, experience in conducting administrative tasks, including set up of filing systems.
  • Excellent IT skills, experience in operating an ERP supply chain system is an advantage.

    Education:

  • Bachelor’s or Advanced Degree in Procurement or Supply Chain Management, or a relevant related field.

    Language:

  • Excellent English language skills both spoken and written. Tigrigna language skills, an advantage.

    How to Apply

    To Apply

    Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

    We only accept applications sent via our online-application form on www.drc.dk under Vacancies.

    Please forward the application and CV, in English through the stated website no later than March 10, 2019

    For general information about the Danish Refugee Council, please consult www.drc.dk.

    Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

    Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees.

    We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics

    We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit. I

    Danish Refugee Council Supply Chain Officer Jobs in Ethiopia

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