Danish Refugee Council Grants Management Coordinator Jobs in Ethiopia

Danish Refugee Council Grants Management Coordinator Jobs in Ethiopia

Job Id: 199873

Category: Development and Project Management Location: Addis Ababa
Career Level: Senior Level (5+ years experience)
Salary: xxxx

Job Description

Title: Grants Management Coordinator

Location: Addis Ababa

Reports to: Head of Program

Direct Reports: Grants Officer

Start of Contract & Duration: 12 Months

Posting date: February 26, 2019


The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997.

DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009.

With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

Overall Purpose of the Role:

In close coordination with the Head of Program, Country Program Coordinator and Addis Ababa-based technical team, the Grants Management Coordinator will be responsible for coordinating the development of high-quality project proposals and concept notes, ensuring strict compliance with donor and internal rules and regulations, leading donor reporting, and information management related to project and donor documentation.

In addition, the Grants Management Coordinator will work with the Head of Program and Country Program Coordinator to provide regular support and guidance to project cycle management, through organizing and facilitating project kick-off meetings as well as mid-term reviews and project closure meetings.

As the position is expected to develop an exceptional knowledge of DRC Ethiopia and Djibouti’s donor portfolio, the position will contribute to the development and updating of program and fundraising strategies.


Grant Management & Reporting

  • Oversee and refine grants and contract management systems and processes.
  • Update, streamline, and disseminate grants management tools and resources.
  • Develop and maintain up-to-date and in-depth knowledge of donor and government policies, and support implementing teams to ensure full compliance.
  • Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding.
  • Organize and facilitate project kick-off meetings, mid-term reviews, and project closure meetings.
  • With the support of the Grants Officer, lead donor reporting processes by developing guidance and formats, and coordinating, compiling, editing and providing feedback to ensure high-quality narratives and timely submissions.
  • Maintain and update DRC’s online grants management system.


  • Support the Head of Program, Country Program Coordinator and Addis Ababa-based technical team to plan and coordinate the development of high-quality project proposals and concept notes, including narratives, budgets, budget narratives, work plans, staffing lists, and other required annexes.
  • Conduct regular donor mapping exercises and support the Head of Program and
    Country Program Coordinator in identifying new funding opportunities in line with the country program’s strategy.


  • Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC’s donors and stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programs.
  • Liaise with relevant government agencies, including ARRA and regional governments, in the submission and follow up of MOUs.
  • Serve as the primary focal point for local donors and partners on all grants related issues.

    Staff Management

  • Overall responsibility for the recruitment and daily management of the Addis Ababa-based grants team, including ensuring positive and collaborative working relationships in line with DRC's Code of Conduct and assessing staff capacity to provide or recommend relevant training or coaching as needed.

    Job Requirements

    Experience and Technical Competencies:

  • Minimum 3-5 years of relevant work experience with an international NGO.
  • Demonstrated experience writing high-quality proposals and concept notes for large donors, including ECHO, EU, UNHCR, DFID, BPRM, DANIDA and EHF.
  • Extensive knowledge of donor rules and regulations.
  • Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment.
  • Ability to work effectively and efficiently both independently and in teams.
  • Full professional proficiency in English, with exceptional writing skills.


  • Master's degree in political science, international development, economics or relevant field.


  • Excellent verbal and written English.

    All DRC roles require the post-holder to master DRC’s core competencies:

  • Striving for excellence: Focusing on reaching results while ensuring efficient processes.

  • Collaborating: Involving relevant parties and encouraging feedback.

  • Taking the lead: Taking ownership and initiative while aiming for innovation.

  • Communicating: Listening and speaking effectively and honestly.

  • Demonstrating integrity: Acting in line with DRC's vision and values

    How to Apply

    To Apply

    Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

    We only accept applications sent via our online-application form on www.drc.dk under Vacancies.

    Please forward the application and CV, in English through the stated website no later than March 11, 2019. " Applications will be reviewed on a rolling basis”

    For general information about the Danish Refugee Council, please consult www.drc.dk.

    Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

    Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees.

    We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics

    We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit.

    Danish Refugee Council Grants Management Coordinator Jobs in Ethiopia

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