Danish Refugee Council Administration Officer Jobs in Nigeria

Danish Refugee Council Administration Officer Jobs in Nigeria; The Administration Officer supports the Country Office by overseeing all aspects of administrative support, ensuring efficient operations and procedures.

The role ensures compliance with DRC procedures and guidelines, develops systems to improve efficiency and cost-effectiveness, and implements administrative policies at the office.

Responsibilities

Facilities / Office Management:

Ensure all office facilities are appropriate, safe, and functioning (security, health and safety, communications)

Oversee office maintenance and cleanliness in liaison with supply chain

Ensure office safety in coordination with the safety team

Manage timely renewal of MOUs and leases for office premises, guesthouses, and expatriate housing

Act as focal point for landlords and coordinate property handovers

Maintain inventory list of office keys and update monthly

Manage conference hall bookings, training venues, and ensure supplies are available

Oversee consumables and stationery stores management, restocking, and reconciliations

Raise purchase requisitions for office and guesthouse supplies and maintenance

Ensure timely payment of utilities and administrative expenses

Guesthouse Management:

Ensure safe and functional guesthouses and expatriate housing

Oversee cleanliness and living standards of guesthouses

Maintain stocks and monitor utilization

Update Guesthouse Handbook regularly

Act as focal point for landlords and residents

Staff Travel & Accommodation:

Act as focal point for staff and guest travel plans

Oversee domestic flight bookings and UNHAS support

Maintain and update travel and accommodation trackers daily

Manage staff and guest accommodation bookings

Raise purchase requisitions for travel and accommodation expenses

Service Contract & Lease Management:

Monitor service contracts and frameworks, keeping trackers updated

Liaise with supply chain on renewals of leases and contracts

Submit monthly administration trackers and reports

Maintain orderly filing of leases, contracts, and utilities on SharePoint

Develop and maintain pool of casual workers and maintenance companies

Visas & International Flight Management:

Create folders for each staff/visitor and maintain visa trackers

Collect documents, prepare letters, and submit visa

applications

Communicate timelines and requirements to applicants

Follow up with consultants to ensure timely visa issuance

Update trackers and return passports securely

Communicate and follow up on visa renewals

Supervisory Role:

Supervise office cleaners and daily workers

Schedule and supervise guesthouse housekeepers

Qualifications

Essential:

University degree in Business Administration, Public Administration, Secretarial Studies, Human Resources, or related field

Minimum 3 years’ experience in administration, HR, or executive secretariat roles with INGOs, Embassies, UN Agencies, or similar sectors at mid-management level

Knowledge of travel and immigration procedures, including humanitarian flight services

Excellent command of Microsoft Office; ERP experience an advantage

Understanding of HR management principles and processes

Advanced English proficiency

Fluency in local languages

Desirable:

Strong interpersonal and communication skills

Ability to work under pressure in volatile environments

High level of confidentiality and ethical conduct

Excellent organizational and problem-solving abilities

How to Apply

For more information and job application details, see; Danish Refugee Council Administration Officer Jobs in Nigeria

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