Danish Embassy Receptionist & Administrative Officer Jobs in Kenya

Our client the Royal Danish Embassy (RDE) seeks to hire a positive, service-minded and pro-active Receptionist/Administrative Officer to join the Team at the Embassy.

He or she will be working in the administrative and logistics team, which consists of eight colleagues. The main tasks will be reception duties and various secretarial duties.

The successful candidate will be expected to show the flexibility required for optimal handling of the entire portfolio of the Embassy and thus be ready to contribute to handling tasks outside your own portfolio

The Danish Embassy is part of the Danish Foreign Service. The Embassy covers Kenya as well as Eritrea, Seychelles and Somalia. The Embassy is an ambitious and dynamic workplace with approximately 50 employees, 14 of whom are posted from the Danish Ministry of Foreign Affairs. The Embassy has a flat management structure.

Key responsibilities include:

As Receptionist/Administrative Officer, you will be responsible for the reception in the Embassy and therefore often the first point of contact that the partners/customers will have with the Embassy.

Switchboard operation – receiving and directing calls appropriately to the relevant staff, taking messages and making outgoing calls on behalf of staff

Control of visitors’ entry to the Embassy in liaison with the guards

Receiving visitors to the Embassy
Dispatching mail/parcels via DHL

Reconciliation of monthly taxi and courier services invoices for the Embassy

Distribution of daily newspapers

Reporting fault and follow-up regarding telephone lines and switchboard with the relevant service providers

Keeping various lists of the Embassy updated

Normal secretarial duties

Arranging of hotel bookings, air tickets (incl. payment voucher preparation).

Required qualifications

Five years or more working experience in a similar position

Previous experience working in an embassy set-up is preferred

Diploma/degree in business management or any related course

Secretarial and office administration/management training

Fluency in spoken and written English

IT proficiency

and solid skills with regards to the Microsoft Office programmes

Ability to work independently with minimum supervision

Responsible, flexible and loyal

Great interpersonal and intercultural skills and team player abilities, as well as interest in and willingness to share knowledge with and learn from colleagues

Willingness to take on a variety of tasks reflecting changing priorities of the Embassy.

Employment conditions

Permanent, full time employment on a local contract based on the relevant legally binding labour market rules of Kenya

Working hours 37 hours per week
Entitlement to 25 working days of paid holiday per full calendar year

Salary will reflect qualifications, relevant experience and proven work-related results

As part of your salary you will be covered by a workplace pension scheme

Reasonable coverage of sickness expenses for staff and dependant family members.

How to Apply

To apply for the position, please send your application (cover letter, CV, proof of relevant education, recommendations and 2-3 references) in English to the Human Resource Consultant at recruitment@dpckenya.com marked “RECEPTIONIST/ADMINISTRATIVE OFFICER” no later than 22nd of August 2018.

Selected candidates will be invited for interviews – expected to take place by the end of August.

The chosen candidate must present a “No Criminal Record” certificate and pass security clearance by the Danish authorities, prior to appointment.

For more information and job application details, see; Danish Embassy Receptionist & Administrative Officer Jobs in Kenya

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