Dan Church Aid Finance and Admin Coordinator Jobs in Ethiopia

Dan Church Aid Finance and Admin Coordinator Jobs in Ethiopia


Category:

  • Accounting and Finance

    Location:

  • Gambela

    Career Level:

  • Mid Level ( 2+ - 5 years experience)

    Employment Type:

  • Full time

    Salary:

  • As per the DCA salary Scale

    Job Description

    Vacancy number:

  • DCA-ETH/VA-034/2018

    Dan Church Aid (DCA) is a legally registered international NGO engaged in development and humanitarian assistance to poor rural people in Ethiopia in partnership with Ethiopian NGOs and civil society organizations.

    DCA is recruiting Finance and Admin Coordinator for its field office in Gambella.

    The Finance and Admin Coordinator is responsible for multiple functions including accounting, recording and reporting, human resource management, procurement and logistic functions of the Gambella field office.

    Job Summary

    Finance and Admin Coordinator has dual accountability to Country office finance and Field office.

    The Finance and Admin Coordinator is responsible for multiple functions including accounting, recording and reporting, human resource management, procurement and logistic functions of the Gambella field office.

    Specific Duties and Responsibilities

    Job Responsibility #1: Financial Management

    Planning and Budgeting

  • In collaboration with program people, prepare budgets for field office and also participate in budget reviews
  • Responsible for preparation of his/her personal bi-weekly plan and accomplishment report and submit to the area manager and senior finance manager as appropriate.

    Accounting, Recording and reporting

  • Prepare interim (monthly and quarterly) and annual financial reports of field office running budget and submit to Addis office.
  • Complete time registration of his/her own and follow-up and approve all staff under his/her supervision are registered their time before the deadline.
  • Review payment requests and payment and journal vouchers prepared by FO finance officer. May prepare vouchers and journals in the absence of the finance officer.
  • Review the reconciliations of FO balance accounts
  • Ensure timely settlement of long outstanding advances, suspense and payables.
  • Prepare draft quarterly government financial reports and submit to country office Finance Officer for review.
  • Prepare Cash flow forecasts and submit to CO timely
  • Follow-up legal obligations including taxes, pension and etc settled timely to the respective government offices
  • Ensure that transactions are entered in to Maconomy timely.
  • Respond to queries of CO finance and programme units as soon as possible and communicate supervisors at field office for consultation if needed.
  • Communicate for SFM when there is a requirement in level of privilege or addition or modification within Maconomy as required.
  • Ensure that the financial documentations are well captured, filed, complete and secured
  • By retaining a copy, ensure that financial documents are submitted to CO timely in a secured channel.

    Procurement

  • He/she will be a chair person in Field Office procurement committee
  • Ensure that procurement activities are conducted in line with procurement manuals of DCA
  • Ensures the maximum integrity and independence when conducting assessment of procurement documents as a team and individually
  • Responsible for recommendation of improvements in the procurement process and also reporting of any irregularities observed in the process to his/her immediate supervisor and SFM.

    Internal Control

  • Ensure that bank accounts are secured, reconciled timely and inactive accounts are closed.
  • Ensure that policies and procedures of DCA CO are respected under his/her scope of work.

    Resource Management

  • Ensure that fixed asset register is maintained at field office level.
  • Ensure that proper stock management is in placed at field office level.
  • Ensure that all assets in the field office are provided with identification tag consistently.
  • Ensure that dispatches and receiving documents for shipments from Country office of DCA are reconciled at least once in a week and submit reports and copies of Goods Receiving Notes to CO timely.

    Auditing

  • Facilitate and provide support during annual entity audit and programme/project audits.
  • Follow-up for the implementation of audit findings and recommendations provided by internal and external auditors, which are within his/her scope and work with his/her supervisor to address others outside his/her scope.
  • Human Resource Responsibility
    – Financial

    Management aspects

  • Conduct employee development review of staff who are reporting to him/her and provide feedback
  • Plan and implement when approved for manpower development for staff members under his/her supervision
  • Delegate tasks to subordinates and provide the required level of support.
  • Empower staff and delegate to ensure business continuity and avoid indispensability and disruption of operation duty to staff turnover.
  • Manages staff under his/her supervision, delegate work and secure that manuals, formats, procedures, systems are known and used correctly

    Job Responsibility #2: Human Resources and Admin

  • Follow-up periodic employee development review are conducted at field office level in accordance with staff manual
  • Compile EDR reports, summaries results and submit to CO, HR and Admin Officer
  • Facilitate for signing of contractual agreements with locally recruited staff members.
  • Follow-up with supervisors for timely completion of probation period assessment for new staff members before end of the probation period.
  • Follow-up contractual due dates and notify CO HR and Admin Officer about contractual termination or renewal of contractual agreements before due dates.
  • Ensure that new staff members are getting proper induction at field office level
  • Ensure that copies of personal files for field office staff are maintained and ensure that all the necessary copies of employment letters and documentation are kept intact and secured with no unauthorized access to the files.
  • Coordinate annual leave plans and follow-up staff annual leaves, retains and file copies of leave requests, advise staff to take their annual leave before it expires in accordance with DCA staff manual and Ethiopian labor law
  • Follow-up that new staff members are registered for pension scheme
  • Ensure that cost sharing liabilities of public university attendee staff members are well taking care off
  • Advise the field office management on DCA staff manual
  • Coordinate complaints on disciplinary issues and follow-up the implementation of disciplinary actions taken for breach of rules and regulations of DCA in consultation with area manager and CO HR and Admin Officer.
  • Plan and coordinate staff development need assessment and also provision of trainings in consultation with SFM, area manager and project coordinators.

    Job Responsibility #3: Others

  • Collaborate with other units
  • Accomplish other tasks assigned or delegated by area manager
  • Type of Contract: One year with extension probability based on performance and funding
  • Reporting to: Senior Programme Coordinator

    Job Requirements

    Key Qualifications / Experience:

  • BA degree in Accounting, Finance or other related fields
  • MA in business and accounting or ACCA or CPA or MBA or MSc in related fields
  • 4 years’ experience for BA degree and
  • 2 years’ experience for MBA/ACCA/CPA

    Technical & Other Skills

  • Proven ability to provide support on finance, HR, procurement and logistics staff under his/her supervision.
  • Excellent understanding on Ethiopian laws on taxation, pension, labor, civil society and financial reporting standards
  • Ability to work with accounting software and best knowledge of excel
  • Analytical skill in interpretation of financial reports, making analysis
  • Ability to optimize, forecast and plan cash resources
  • Communication and reporting skills (verbal and in writing).
  • Ability to work to deadlines with good prioritization and time management skills.

    How to Apply

  • Interested and qualified applicants should apply for the post via our website
  • Or hand deliver at the

    DCA office along the Ethio-China Friendship Avenue, Wollo Sefer, opposite Tebaber Berta Building. Tel. 011-557-52-57 By 7th January, 2019

  • DCA is an equal opportunity employer and all interested and qualified candidates are encouraged to apply regardless of age, race, gender, marital status and religious, political or ethnic affiliation. DCA encourage women to apply. Please don’t mention your religious or ethnic affiliation in your application.
  • Female candidates with required educational background and experience are highly encouraged to apply
  • Only shortlisted candidates will be contacted. Please attach only CV and motivation letter

  • For more information and job application details, see; Dan Church Aid Finance and Admin Coordinator Jobs in Ethiopia

  • Click here to post comments

    Join in and write your own page! It's easy to do. How? Simply click here to return to Jobs in Ethiopia.

    Scholarship 2019/20

    Undergraduate Scholarships 2019/2020
    Masters Scholarships,
    PhD Scholarships,
    International Scholarships.