Dai-lift Programme Admin and Finance Officer Jobs in Ethiopia

Dai-lift Programme Admin and Finance Officer

Jobs in Ethiopia

Job Id: 225765

Category: Admin, Secretarial and Clerical, Management

Location: Addis Ababa

Career Level: Mid Level ( 2+ - 5 years experience)


Job Description

About DAI

DAI is an employee-owned global development company. For 40 years, we have worked on the frontlines of international development, tackling fundamental social and economic development problems caused by inefficient markets, ineffective governments, and instability.

Currently, DAI is delivering results that matter in some 60 countries. Our integrated development solutions turn ideas into impact by bringing together fresh combinations of expertise and innovation across multiple disciplines—crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS and disease control, water and natural resources management, and energy and climate change.

Our clients include international development agencies, international lending institutions, private corporations and philanthropies, and national governments.

Objective of the Programme

The Land Investment for Transformation (LIFT) programme is a five year programme that has been developed by the UK Department For International Development (DFID) and the Government of Ethiopia with the objective of improving the incomes of the rural poor, through support to the Government of Ethiopia in the implementation of second level land certification (SLLC) covering 14 million parcels, establishment of sustainable land administration systems, and the use of the Making Markets Work for the Poor (M4P) approach to leverage the economic benefits of increased tenure security.

Currently in its third year of implementation, the LIFT programme is expected to be completed by 2020.

Currently the project is seeking an Admin and Finance Officer to fill a vacant position

Principal Responsibilities and Duties

  • Examine payment/settlement requests received to ensure that:
    documentation is complete and all information concerning the payment has been supplied;
    proper accounting codes are used;
    certification of services rendered/goods delivered is written on the payment
    document and duly signed by authorized officials;
  • Payment to sub-contractors are in compliance with terms and conditions of agreement.
  • Verify payment information
  • Ensure payment requests have been properly budgeted and that payment is in accordance with LIFT FMM.
  • Prepare payment vouchers, CRV’s or JV’s and once signed and approved, enter payment details into the cash book or FM computer system
  • Implement the programme Operations manual.
  • Maintain proper office systems including those relating to the cleaning and maintenance of the premises and equipment, provision of refreshments, internet, and organisation of meetings.
  • Facilitate collecting and distributing materials/items from the federal or regional LIFT to the concerned bodies
  • When approved procure minor items by collecting three quotations from legally registered firms, prepare a minute for the Head office approval and once done finalize the procurement
  • Maintain proper Inventory and follow up proper utilization fixed assets distributed to the region or
    woreda LIFT project
  • Assist proper and on time settlement of petty cash dispersed to the woreda coordinators
  • Closely work with the Regional Coordinator and EEU Facilitator to forecast the weekly and monthly cash demand of the Region.
  • Maintain proper recording of all disbursements, follow-up advances for settlement.
  • Manage the regional bank account.
  • Facilitate transfers of funds to woreda co-ordinators as required and follow-up the settlement
  • Assist the Fleet Manager to ensure that the Fleet Management Volume of the Operations Manual is complied with at region and woreda level:
  • Keep a proper record of the vehicle movement, manage & control the day to day transport requisition of regional office.
  • Obtain required monthly reports from woreda co-ordinators and transmit to the Fleet Manager
  • Carry out spot inspections of vehicles in woredas to ensure properly managed.
  • Manage the fuel voucher distribution and reconciliation system.
  • Ensure that all reports required by the M and E Manager are prepared at Regional and Woreda Level and transmitted on time.
  • Prepare monthly Time sheet and information about the regional staff and provide the same on time
  • Assist the Personnel Manager and the Regional coordinator in all staff related issue
  • Maintain proper recording of Fixed Assets of all woredas and stores.
  • Arrange all facilities for meeting and other HO missions & activities, including negotiation of preferential rates and credit facilities at Region and Woreda hotels.
  • Ensure all statutory payments are paid on time. Reconcile the withholding collected against the payment effected.
  • Properly keep the check stubs and copy of the withholding receipt for future reference or upon request handover the same to the HO
  • Reports major incident to the nearest supervisor, HO, police station, and other governmental offices
  • Perform Any other tasks reasonably requested by the Regional Co-ordinator and FLM of the HO

    Duration and Nature of Appointment:

    The initial appointment will be for 12 months, with a 45 days probation period. Based on satisfactory performance, the appointment can be extended to the completion of the project period.

    Duty Stations

    Oromia LIFT Regional Office, Addis Ababa, with frequent travel to the woredas and kebeles in Oromia Region

    Job Requirements

    Minimum Qualifications and Experience

  • BA Degree in Management or related field
  • Minimum of 3 years working experience in accounts and administration
  • Fluency in English both verbally and writing;
  • Excellent verbal skill in Afaan Oromiffa
  • Excellent computer skills: MS Office (Word, Excel, Power Point),SharePoint, Internet Explorer;
  • Ability to work under pressure and timely completion of tasks ; and Excellent interpersonal skills and understanding of task and project object

    How to Apply

    Interested applicants who meet the above requirements are invited to submit a non-returnable application letter with a resume, references and copies of supporting documents online At Ethiojobs.net on or before 21st October 2019.

    Dai-lift Programme Admin and Finance Officer
    Jobs in Ethiopia

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