DAI Procurement and Logistics Officer Jobs in Kenya

DAI Procurement and Logistics Officer Jobs in Kenya

Tasks & Responsibilities

  • Develop acquisition plans and present to Finance and Operations Lead on a regular basis

  • Monitor and track procurement activities and delivery status of goods/services

  • Ensure complete backup documentation for procurements is submitted to activity’s Finance Team for payment

  • Perform regular spot audits of procurement files to ensure completeness, accuracy, and compliance

  • Assist and collaborate in external or internal audits, as necessary

  • Ensure integrity, fairness, accuracy, and openness in procurement processes.

  • Ensure DAI/USAID and FAR policies, and procedures are followed and enforced

  • Help activity staff become more familiar, and understand, DAI procurement policies and procedures.

  • Consistent usage of DAI’s operations & procurement systems (TAMIS) in managing procurement processes

  • Assist with maintaining inventory of project property

  • Maintain electronic procurement records & files in required DAI’s systems

  • Train other DAI staff in the use of procurement systems, as necessary

  • Review, negotiate, modify subcontract agreements issued by DAI’s activity

  • Manage subcontracts invoice verification and approval process as required by DAI policies.

  • Coordinate local travel requests and manage drivers’ time and transportation schedule accordingly.

  • Approve vehicle logbooks, fueling, and maintenance records. Prepare accident and incident reports.

  • Manage procurement of a wide range of goods, commodities, and services through subcontracts, blanket purchase agreements, and purchase orders

  • Oversee solicitation of bids and quotes from vendors in adherence with policies & approved requisitions and procurement plans

  • Conduct price/cost/reasonability analyses

  • Review requisition documentation, cost estimates, statements of work, etc. against procurement plans and budgets

  • Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine
    other technical specifications

  • Determine source selection methods for complex procurements to ensure compliance

  • Serve as a non-voting chairperson on evaluation committees in accordance with DAI policies/procedures and thresholds

  • Assist activity staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process

  • Review and analyze budget estimates for allowability, allocability, reasonableness, and consistency; prepare cost evaluation data, and source selection documentation.

  • Through market research efforts, identify and qualify potential suppliers (and products/ services).

  • Ensure that beneficial, ethical, and open supplier relationships are created and maintained according to procurement policies.

  • Work closely with various home office support staff as necessary.


  • University degree in relevant field required.

  • 4 years of relevant experience in procurement and logistics preferably on international donor funded or USAID-funded activities.

  • Computer literate with e-mail, word processing, and spreadsheet experience.

  • Ability to multi-task and prioritize tasks. Excellent organizational skills and ability to work as part of a team.

  • Fluency in English is required.

  • Knowledge of USG and FAR regulations and procurement and acquisition aspects of USAID-funded activities.

    How to Apply

  • For more information and job application details, see; DAI Procurement and Logistics Officer Jobs in Kenya

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