DAI Administrative Assistant Jobs in Nigeria

DAI Administrative Assistant Jobs in Nigeria


Position Objectives

  • The Administrative Assistant is responsible for the operational and administrative tasks in the field office.

  • S/he will aid the project team to maintain smooth day-to-day office functions.

  • He/she will be expected to coordinate closely with the Operations as well as Finance and Accounting teams and the home office administration staff.

    Responsibilities

  • Handle routine administrative tasks, to include calls, mail, and electronic communications and routing messages and information to appropriate individuals.

  • Support the security operations of the office premises, property therein, and the motor pool.

  • Support procurement logistics by ensuring proper documentation is saved in project files in a timely manner.

  • Ensure that project staff needs for office equipment, supplies, and furniture are met.
  • Perform regular spot audits of project files Support inventory management and disposition of project assets.

  • Maintain office inventory trackers and coordinate equipment maintenance with the relevant departments.

  • Coordinate logistical support and assist with project staff travel, such as hotel booking, ticket reservation, and car arrangement.

  • Support office in distribution of invitations, letters, meeting minutes and other printed material as needed. Support office with printing, copying, and binding materials as needed.

  • Assist operations and accounting staff with reviews of backup documentation using the finance checklists to ensure completeness, accuracy, and full compliance with DAI policies and procedures.

  • Assist in preparation of information inputs for any financial reporting requirements, or internal reports as necessary. Other duties as assigned.

    Reporting

  • The Administrative Assistant will report to the Finance & Administrative Specialist (State Offices) or to the Office Manager (Bauchi).

    Minimum Requirements

  • Bachelor’s degree in finance, business administration, public administration, economics, or other relevant field.

  • Working knowledge of US Government operations,
    policies, and procedures, and FAR regulations preferred.

  • Minimum two (2) years of experience in an administrative support role.

  • Highly organized and the ability to multi-task.

  • Knowledge of budgeting and procuring goods.

  • Strong analytical skills with good problem-solving skills & creativity, supported by good writing skills.

  • Excellent interpersonal communication skills.

  • Accuracy in with large amounts of data.

  • Experience in security and operations.

  • Applications from women, people with disabilities and young people who meet the above qualifications are encouraged to apply.

    How to Apply

  • Interested and qualified candidates should send their CV by e-mail to NigeriaGovernance@dai.com before the close of work on Friday, 4th December 2020.

  • IMPORTANT: Please state the title of the position and location you are applying for in the subject line of your email.

  • DAI will only contact shortlisted candidates.

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