CUE Senior Office Administrator Jobs in Kenya





The duties and responsibilities of the officer will entail:

  • Recording dictation in shorthand and transcribing it in typewritten form

  • Drafting and typing routine letters and memos

  • Ensuring the security of office equipment, documents and records

  • Operating office equipment

  • Attending to visitors or clients

  • Creating and maintaining effective file systems

  • Cross-referencing correspondence

  • Handling telephone calls, diary and appointments

  • Organizing meetings and preparing the necessary materials for discussion

  • Reporting on any need for office repairs and requesting office stationery and equipment

  • Supervising office cleanliness

  • Managing office protocol and etiquette

  • Operating office petty cash

  • Overall supervision of Office Administrators staff

  • Acting as rapporteur during meetings and writing requisite reports

  • Organizing travel arrangements

  • Maintaining a register of outgoing and incoming files and mail

    Person Specifications

  • Bachelor’s degree in Secretarial Studies or any other equivalent from a recognized institution; OR

  • Bachelor’s degree in Social Sciences and a Diploma in Secretarial Studies from a recognized institution; OR

  • Bachelor’s degree in Social Sciences plus Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:

    Typewriting III (Minimum 50 w.p.m.)
    / Computerized Document Processing III

    Shorthand III (120 w.p.m.)

    Business English III / Communications II

    Office Practice II

    Secretarial Duties II

    Commerce II

    Office Management III / Office Administration and Management III

  • A minimum period of four (4) years relevant work experience

  • Professional qualification and membership to a professional body

  • Supervisory course lasting not less than two (2) weeks from a recognized institution

  • Proficiency in computer applications

  • Fulfilled the requirements of Chapter Six of the Constitution

    Key Competencies and Skills

  • Organizing skills

  • Communication skills

  • Customer care skills

  • Supervisory skills

  • Interpersonal skills

  • Confidentiality

    How to Apply

    For more information and job application details, see; CUE Senior Office Administrator Jobs in Kenya

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