CTG Procurement Officer - Jobs in Uganda

CTG Procurement Officer - Jobs in Uganda

Job description

CTG stands for Committed To Good. With an ethical approach at the heart of all that we do, it is a description that makes us proud.

Respect for the fundamental human rights of our staff, and those our staff encounter, is a cornerstone of our values.

We strive for gender equality, inclusion and diversity, providing fair and equal opportunities for all.

We take a zero tolerance approach to corruption and stay true to local labour laws and all local statutory requirements.

In operation since 2006, today we are honoured to serve clients in 15 fragile and conflict-affected states assisting with disaster relief, peace building, humanitarian aid and development programmes through our specialised recruitment, HR management and operational services.

Overview of position

Following the notification of an Ebola Virus Disease (EVD) outbreak in North Kivu Province in the Democratic Republic of the Congo (DRC) on August 1 2018, WHO conducted a formal rapid risk assessment which determined that the public risk is high at the regional level.

There is a significant risk of spread of the ongoing EVD outbreak in the Democratic Republic of the Congo to neighbouring countries because of the geographic proximity, high volume of movement of people and goods across borders, coupled with insufficient national capacities to prevent, detect and respond to EVD cases, and other factors which may enable transmission.

WHO raised the emergency to a Level 3 and has prioritized the neighbouring countries to DRC based on proximity and trade links to the North Kivu region of the DRC, the current EVD epicentre.

Priority 1 countries are Uganda, Burundi, South Sudan, and Rwanda.

As of January 2019, the number of confirmed cases has exceeded 680, making the current outbreak the largest-ever Ebola outbreak in DRC.

In view of these developments, the MoH and WHO continue to step up preparedness activities in the priority 1 countries, and multiple requests for logistics support and ebola preparedness activities have been made to our client.

Role Objectives

Under the overall supervision of the Head of Procurement, the incumbent will act as the main client procurement focal point for purchases related to the Ebola Virus Disease preparedness operation. S/He will be responsible for the following tasks:

Key activities:

  • Ensure initiation of planned procurement activities for the ebola preparedness operation following our client procedures and regulations;
  • Prepare bid documents using standard bidding documents and providing correct, complete and unambitious specifications/ TORs for procurement of goods and services;
  • Review technical and financial proposals of suppliers and make recommendations for the finalization of purchases and the award of contracts following client procurement guidelines for the purchase of goods and contract services;
  • Carry out cost/benefit analysis during the procurement processes ensuring a responsible role during the preparation and the review of the tender documents, the purchase orders and contracts before approvals by the Procurement Authority;
  • Prepare awards and contract agreement in accordance with client procurement guidelines;
  • Manage tenders and contracts of high value construction projects as required;
  • Liaise with HQ, Regional offices and other country offices for relevant procurement issues and network with other procurement staff from various agencies in view of information sharing of relevant procurement issues;
  • Manage correspondence with suppliers on behalf of the Procurement Authority in respect to relevant procurement matters, review correspondence drafted by other assistants prior to clearance by supervisor as appropriate;
  • Prepare/compile reports on status of procurement, develop monitoring formats to support better coordination of the project implementation;
  • Carry out visits to the Vendors (where necessary);
  • Perform other related duties as required.

    Key Deliverables:

  • Timely purchase and delivery of required good & services ensuring adherence to client procurement rules and regulations
  • Updated vendor rosters of local, regional and international suppliers of health equipment
  • Active LTAs to make the supply of PPEs fast and reliable
  • Complete procurement files for all procurement cases, including bidding document, evaluation report, signed contracts, etc.
  • Weekly updates on status of procurement processes.
  • Project reporting
  • Will report to Project Manager

    Qualification requirements:
  • Advanced university degree or university degree and equivalent experience in one or more of the following disciplines: economics, commerce, business administration, engineering, legal, accounting or related field.

    Experience:
  • At least eight years of postgraduate professional experience in procurement operations or other areas. Exposure to procurement activities in emergency setting

    Languages required:
  • Fluency in both oral and written communication in English which is the UN working language in use in Uganda.

    Others:
  • Qualifications in MS computer programmes – Word, Excel and Access – A qualification in database management systems is an advantage

    Expectations:
  • This position requires thorough knowledge of procurement activities in an emergency setting.
  • The candidate should have good interpersonal skills, be highly organized and be able to work with minimum supervision.

    How to Apply
  • Interested and qualified candidates should apply online by 1st July 2019
  • For more information and job application details, see; CTG Procurement Officer - Jobs in Uganda

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