CSS Kenya - Admin & Personal Assistant - Jobs in Kenya

CSS Kenya - Admin & Personal Assistant - Jobs in Kenya

Our client is a leading interior design company that seeks to hire a skilled and well organized Admin who will assist in the day-to-day running of the company as well as act as the Director’s Personal Assistant.

Responsibilities

  • Assist with overall maintenance of the organization and its offices as well as maintain office equipment and supplies.
  • Maintain good filing systems for smooth data retrieving.
  • Open, sort and distribute incoming correspondence, including mails and emails and respond to correspondence containing routine inquiries.
  • Liaise with relevant government bodies to obtain work permits for non- resident employees, site permits for our projects.
  • Review and update health, insurance and safety policies.
  • Attend to visitors and walk in clients, handle telephone calls.
  • Review procurement requests from sites, initiate and carry out procurement procedures.
  • Manage stock & inventory of materials and equipment, distributing to Sites as requested, keeping a clear record of the same.
  • Process accounts payable/ receivable ensuring accuracy of information.
  • Input and maintain records which include but not limited to Invoices, Delivery Notes,
  • Statements and allocate each to various sites for final Project costing.
  • Petty cash allocation and management.
  • Prepare reimbursement claims/ wages on a weekly basis for casuals/ sub-contractors at Sites
  • Receives, issue receipts and deposits all cheques collected from external and internal clients
  • Complete a broad variety of administrative tasks for the Director including calendar management, making travel arrangements, answering calls and managing correspondence.
  • Provide a
    bridge for smooth communication between the Director and internal departments; demonstrating leadership to maintain credibility, trust and support with staff.

    Qualifications
  • Bachelor’s Degree in a Business Related field
  • Minimum 3 years’ experience in a similar position, preferably form a busy construction or logistics firm
  • Must possess excellent communication and interpersonal skills.
  • Candidates aged between 27 – 35 years, will be considered
  • Must demonstrate ability to move with speed and handle multiple tasks at once.
  • Strong prioritization and administrative skills
  • Ability to handle matters with integrity and follow through with projects till successful completion.
  • Ability to meet pressing deadlines, collect data and communicate it in a comprehensive report
  • Ability to join immediately is preferred.

    How to Apply
  • If you possess the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Admin & PA) to jobs@corporatestaffing.co.ke before 18th June 2019.
  • Kindly indicate current/last salary on your CV.
  • For more information and job application details, see; CSS Kenya - Admin & Personal Assistant - Jobs in Kenya

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