Cordaid Receptionist and Admin Assistant Jobs in Ethiopia

Cordaid Receptionist and Admin Assistant Jobs in Ethiopia

Job Description

Reference number: Rec/103/22

Introduction

CORDAID is a Dutch, international non-governmental organization which combines 100 years of experience and expertise in emergency aid and structural poverty eradication. CORDAID believes in a world without poverty and exclusion. We strive for a just and sustainable society where every person counts.

We stand for knowledge and talent sharing between North and South, between farmers and businesses, between activists and policymakers. Where poverty, conflict and exclusion tear up societies, we connect people and communities.

We also stand for professionalism, expertise and solidarity across borders, to make a difference where it is most needed. Together with more than 600 partner organizations in Africa, Asia, the Middle East and Latin America we structurally improve the living conditions of the poorest and most excluded populations - the bottom billion.

Purpose of the position:

The Receptionist &Admin Assistant will be responsible for handling all reception and Admin activities of the Head office of Cordaid Ethiopia in Addis Ababa.

Responsibilities and Accountability

Reception

Manage the reception, greeting visitors and guiding them as needed.

Manage calls to the office. manage all incoming and outgoing letters and memos register date and time and route to the concerned manager

Maintain an up to-date list of internal telephone lines /extensions and telephone tree.

Ensure that the reception area/office is neat and clean

Carry out photocopying, binding and scanning.

Admin Support

Maintain an organize filling system and filling of documents (letters, email).

Arrange appointments & meetings as requested by staff.

Manage booking of meeting rooms arrange for refreshments as needed; and,

Perform secretarial duties, like minute taking during meetings and calls.

Logistics support

Facilitate Fight and hotel bookings for

staff and visitors

Maintain office diary with staff information on field trips and training, etc.

Booking venues for trainings and workshops

Facilitating payments for services rendered

Country director support

Support the country Director in booking of appointments, and provide any other support as requested by the country Director.

HR Support

Inviting applicants for written exams and oral interviews

Exam facilitation

Onboarding/ induction and policy signing facilitation

Attend to other duties as directed and instructed by the line managers

Job Requirements

Requirements Education, Qualification and Experience

Degree in Management or related field

Minimum of 2 years relevant experience preferably in an NGO environment

Core Competencies:

Maintain Integrity

Proven ability to prioritize tasks, meet deadlines and work with limited supervision

Strong organizational development skills, communication and negotiating skills

Problem solving skills

Conflict management skills

General management/administration skills;

Excellent skills in MS Office application and e-mail

Good orientation to detail

Highly organized, keen to learn and adapt

How to Apply

Interested and qualifying applicants can submit their application letter and CV in English, with both phone and email contact details of at least 3 professional references, to the following email hr.ethiopia@cordaid.org. The vacancy reference number along with the title of the post needs to be written in the subject of the email.

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