Cordaid Finance and Operations Manager - Jobs in Ethiopia

Cordaid Finance and Operations Manager - Jobs in Ethiopia


Position and Responsibility:

The Finance and Operations Manager reports to the Country Director and s/he is responsible and manage the team in the operations department and have overall technical supervisory role of the service support activities and deliverables.

The Finance and Operations Manager key role is in developing and implementing country specific strategies as well as improving operational systems, processes and policies in support of Cordaid Ethiopia Country Office.

S/he provides administrative leadership and ensure effective implementation of the relevant aspects of the country operations strategy through sound standards and in compliance with the procedures and to report on operations and CO performance.

S/he is a member of the Country Management Team, with overall responsibility of program support and timely completion of annual performance indicators under support functions.

S/he also plays a significant part in qualifying and implementing initiatives coming from the Global Office that is on organizational development and financial accountability.

S/he will ensure timely and appropriate communication with Programme Managers regarding all issues related to finance, administration and human resources and work proactively to resolve differences and prioritize time-sensitive tasks.

Specific objectives

Management and Accountability

  • Lead and manage the support team and ensure to establish high performing support staff and ensuring high-quality approaches are maintained.
  • Develop and improve operational approaches with adherence to systems compliance, and support the Country Director to build and deliver effective and sustainable interventions.
  • Responsible for the strategic development, management and implementation of the support operations and ensuring appropriate technical support is available to programs, in line with organizational priorities.
  • Lead in the annual budget planning and review processes and accountability.
  • Take direct responsibility for ensuring that the Cordaid programme support activities operates in accordance with Cordaid function guidelines, donor requirement and the required accountability.

    Financial Management

  • Manage the daily/monthly/annual financial activities and cycles, ensure each activity/cycle is within the deadlines, and without significant error and maintain the accuracy required to result in satisfactory audit reports.
  • Recommend actions to address shortcomings identified in the audit recommendations, strengthen internal controls and improve organization processes.
  • Manages large and complex partnership and projects funds.
  • Ensures cost coverage of the CO and provide strategic management information.
  • Identify bottlenecks in the budgets of the CO & the programme/projects and advice on financial improvements and ways to secure the costs and funds for sustainability of CO interventions.
  • Pro-actively interact with budget holders about cash flow management within projects, following internal control regulations.
  • Conduct routine spot-check on delivery of programme finance services and regular budget monitoring (budget vs expenditure) and analysis, and so to report on budget performance and to ensure that the CO is on-track with delivery targets while complying with the financial regulations and donor requirements.
  • Negotiate about price setting in organization contracts of complex logistical tenders.

    Coordination

  • Coordinate support services operations across all line functions to address problems and deliver solutions.
  • Ensure that Cordaid retains and continually develops its operational capacity to provide for rapid emergency response in particular within its procurement and delivery systems.
  • Monitor and manage that all administrative, organisation registration and legal-related systems/requirements are updated and to ensure compliance with country law and legislation.
  • Work to build the capacity of the operational support staff throughout the operation and the same is extended to strengthen the partner’s standards and capacity.

    Qualifications
  • Post graduate degree in Business Administration, Finance or Accounting, professional qualification such as ACCA or CPA and a qualification in Procurement and supply chain management is an added asset;
  • At least 7 years INGO or other international agencies experience in finance or operations management and in international humanitarian programs, with a demonstrated ability to set up operational management systems in different large complex programs and direct experience of delivery in humanitarian programs in an emergency response;
  • Previous experience working in Horn of Africa, managing complex funding and demanding programme is a preference;
  • Proven working experience in delivering major international donor reports and has knowledge of major donor rules including UN, EC, Global Fund, World Bank and CROWN Agents;
  • Proven commitment to accounting practices: knowledge in AX Financial Accounting Software will be an added advantage;
  • Sound experience in Human Resources, administration and logistics management including procurement and fleet management; experience in tendering and contract management.
  • Experience of leading and managing a diverse team of senior staff including international staff.
  • Experience in security management and working/living in insecure and sensitive environments (knowledge of working in challenging and insecure environments).
  • Experience in dealing with local authorities, national and international NGO’s /UN bodies;
  • Proven ability to prioritize tasks, meet deadlines and work with limited supervision;
  • Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels;
  • Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours with ability to prioritize tasks and meet deadlines;
  • Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels;
  • Proactive, stable and robust character and a good team player;
  • Strong accounting and analytical skills;
  • Possess strong analytical and conceptual skills.

    How to Apply
  • Applications including a motivation letter and extensive CV in English, including the contact details of at least three professional references, should be addressed to Akinyi Walender, Country Director Cordaid Ethiopia before 23rd May 2019.
  • An integrity screening will be part of the application procedure.
  • Please note that we accept applications through this website only.
  • For more information and job application details, see; Cordaid Finance and Operations Manager - Jobs in Ethiopia

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