COOPI NGO Coordination Administration Assistant Jobs in Kenya

Organization COOPI – Cooperazione Internazionale is a relief and development organization founded in Italy in 1965. COOPI’s envisions a world without poverty where diverse cultures live together sharing equal rights and equal opportunities.



COOPI’s mission is to reduce poverty in the global South through interventions of long-term sustainable international cooperation.


COOPI also conducts advocacy activities in Italy, to fight the cause of the serious economic gap between the North and South.


Reporting To: Regional Administrator
Location: Nairobi


Key Tasks: The position holder will be responsible for the administration, cash and accountancy of coordination

Responsibilities


Financial Management


  • Regular update Desy accounting system.
  • Filing of the vouchers, receipts and all assigned projects documents after posting
  • Ensure all incoming invoices are paid on time and ensure compliance with COOPI procedures
  • Filing of all the administrative correspondence
  • Ensure a common administrative filling system within the coordination and projects
  • Preparation of bank transfer and cheque payments
  • Cash management
  • Prepare Monthly Bank Reconciliation statements
  • Assist in the supervision the stocks/inventory documentations
  • Assist in the follow up of procedures on coordination framework agreement i.e. requirements
  • Assist in monitoring of logistic funds
  • Preparation of the monthly statutory deductions and annual Government tax declaration including NGO Board.
  • Assist in the preparation of annual audit and external capacity assessment
    Work relation
  • The Coordination Administration Assistant will work closely with the Project Administrators in Somalia


    Qualifications


  • Minimum of CPA II
  • Bachelor’s degree in Business Administration and or Management or related field, will be an added advantage
  • Must have knowledge of MS
    Office applications (Outlook, Word, Excel and PowerPoint) as well as ability to use internet
  • Excellent communication skills in English, both written and verbal
  • Must be responsible, hardworking, innovative and a team player, as well as be able to work with minimum supervision

    Experience:

  • At least 2 years of relevant working experience in the field of finance and administration with INGOs


    How to Apply

    Start date 3rd September 2018


    Interested candidates who meet the required qualifications and experience are invited to submit their applications through email to hr.nairobi@coopi.org to COOPI’s HR & Admin Manager, with subject line as “Coordination Administration Assistant” by 20th August, 2018.

    The application should be a cover letter and CV as one document and indicate the title of the position on the subject line this will ensure we capture your application in the right way.

    Applications should include contact details of three professional referees. One referee must be the applicant’s Immediate supervisor.

    COOPI is an Equal Opportunity Employer
    Qualified female candidates are strongly encouraged to apply
    Only short listed candidates will be contacted.


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