Concern Worldwide Finance & Admin Officer Jobs in Ethiopia

Concern Worldwide Finance & Admin Officer Jobs in Ethiopia

Job Id: 212665

Category: Accounting and Finance, Management Location: jijiga, Somali
Career Level: Senior Level (5+ years experience)
Employment Type: Full time
Salary: As per the organisation scale

Job Description

Job Purpose:

To manage Concern worldwide Somali Region Sub-office HR/Amin/Finance and Transport &Logistics activities in line with professional principles and Concern Worldwide Ethiopia’s rules and regulation & co-ordinate and manage Concern’s fleet to ensure efficient and effective operation in the Office.

Provide effective and efficient HR and Admin related services to staff working for the Office.

Main duties & Responsibilities:

Financial Responsibilities

Coordinate with other team members to complete financial requirements for Action plans and prepare reports for relevant parties such as Government, Concern and Donors as necessary.

Undertaking other standard financial requirements such as weekly cash count, surprise cash count, checking payroll, undertaking random checks on purchase prices and preparing cash flow requests.

Prepare and Check monthly financial report

Ensure adequate fund/cash held in programme for planned activities

Ensure the following deadlines are adhered

Monthly cash books and bank books

Cash requests from the fields

Cash transfers to fields and others

Responsible to fill the gaps when cashier is on annual leave

Adhere to the necessary accounting, documentation and reporting procedures required for the purchase of items based on purchases/procurement procedure, if any.

Responsible to check daily financial payments in line with organizational policies and procedures by giving due attention to authorization level and budget codes.

Ensuring close collaboration and communication with Finance and HR departments at HO to facilitate and smoothen consistent running of the programme

Work closely and provide technical support to the Cashier

Check and review the external work done before any payment is effective

Review and check monthly staffs’ payroll before the payment is effected

HR & Admin Responsibilities

Maintain and update personnel files of all staff, including all documentation as required in line with Concern HR Manual guidelines. Liaise with HO HR department regarding human resource activities to facilitate smooth running of the programme.

Manage and record staffs’ annual leave roster and ensure all annual leave is used within the current year. Record and manage all staff related leaves such as Compensatory Time Offs, sick leaves as per Concern’s HR Manual.

Manage and address all staff personal issues following the Concern HR Manual guidelines

Prepare HR report and send to the HO

Provide the necessary materials and equipment to project staff for their day to day activities

Receive, screen, log and route programme-related correspondences and maintain an effective follow-up system

Monitor and follow-up on the performance of all staff working in the Sub-office.

Maintain high standard of Health and Safety within the working environment.

Maintain good working relationships in the workplace

Additional Duties

Perform other duties assigned by the line manager for the accomplishment of programme objectives.

Emergency response



Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their

dignity.

To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Gender Equity

Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy

Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with dignity and respect

Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Job Requirements

Person specification:

Essential:

BA Degree or College Diploma in accounting, management and related field of studies with minimum of three years or five years relevant experience respectively

Profound experience in finance, administration, logistics and HR Management

Computer literate

NGO experience in emergency projects is an advantage

Good communication and report writing skills

Required

Ability to communicate effectively in both oral and written English.

Good interpersonal skills and team player with sensitivity to cultural diversity

Ability to work under pressure

Competencies:

Ability to communicate effectively in both oral and written English.

Good interpersonal skills and team player with sensitivity to cultural diversity

Ability to work under pressure

Strong interpersonal and communication skills

Computer proficiency

How to Apply

What we offer

A competitive salary and benefit package

Excellent medical benefits (100% cover including dependents)

20 days annual leave

26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage:

ethiopia.recruitment@concern.net(mailto:Ethiopia.Recruitment@concern.net) OR Ethiojobs.net OR Concern Ethiopia, Human Resource Department P.O. Box 2434, Addis Ababa.

OR

Apply in person at our Office in Addis Ababa or Somali Region Coordination Office

Only short listed candidates will be contacted

Concern Code of Conduct and its Associated Policies:

Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy.

These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them.

In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission.

Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment.

By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Female candidates are highly encouraged to apply.

Concern Worldwide Finance & Admin Officer Jobs in Ethiopia