Concern Worldwide Admin and Finance Officer Jobs in Ethiopia
Concern Worldwide Admin and Finance Officer Jobs in Ethiopia
Job PurposeThe purpose of the position is to to manage Concern worldwide’s Emergency Nutrition Response Porject supported by FFP/OFDA (USAID) as consortium with IRC and CRS, HR, Amin and Finance activities in line with professional principles and Concern Worldwide Ethiopia’s rules and regulation & Provide effective and efficient finance, HR and Admin related services to staff working for the Office.
Main duties & Responsibilities
Financial Responsibilities
Coordinate with other team members to complete financial requirements for Action plans and prepare reports for relevant parties such as Government, Concern and Donors as necessary.
Undertaking other standard financial requirements such as weekly cash count, surprise cash count, checking payroll, undertaking random checks on purchase prices and preparing cash flow requests.
Prepare and Check monthly financial report
Ensure adequate fund/cash held in programme for planned activities
Ensure the following deadlines are adhered
Monthly cash books and bank books
Cash requests from the fields
Cash transfers to fields and others
Responsible to fill the gaps when cashier is on annual leave
Adhere to the necessary accounting, documentation and reporting procedures required for the purchase of items based on purchases/procurement procedure, if any.
Responsible to check daily financial payments in line with organizational policies and
procedures by giving due attention to authorization level and budget codes.
Ensuring close collaboration and communication with Finance and HR departments at HO to facilitate and smoothen consistent running of the programme
Work closely and provide technical support to the Cashier
Check and review the external work done before any payment is effective
Review and check monthly staffs’ payroll before the payment is effected
HR & Admin Responsibilities
Maintain and update personnel
files of all staff at the project, including all documentation as required in line with Concern HR Manual guidelines. Manage and record staffs’ annual leave roster and ensure all annual leave is used within the current year. Record and manage all staff related leaves such as Compensatory Time Offs, sick leaves as per Concern’s HR Manual.
Manage and address all staff personal issues following the Concern HR Manual guidelines
Prepare HR report
Provide the necessary materials and equipment to project staff for their day to day activities
Receive, screen, log and route programme-related correspondences and maintain an effective follow-up system
Monitor and follow-up on the performance (PDR) of all staff working in the Sub-office.
Maintain high standard of Health and Safety within the working environment.
Maintain good working relationships in the workplace.
Perform other duties assigned by line manager
Additional Duties
Perform other duties assigned by the line manager for the accomplishment of programme objective
Job Requirements
Person specification
BA Degree or College Diploma in accounting, management and related field of studies with minimum of three years or five years relevant experience respectively
Profound experience in finance, administration, and HR Management
Computer literate
NGO experience in emergency projects is an advantage
Good communication and report writing skills
Competencies
Ability to communicate effectively in both oral and written English.
Good interpersonal skills and team player with sensitivity to cultural diversity
Ability to work under pressure
Strong interpersonal and communication skills
Computer proficiency
How to Apply
Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage:
Apply to ethiojobs.net OR in person at our field office
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