Coca-Cola Project Administrator - Johannesburg Jobs in South Africa

Coca-Cola Project Administrator - Johannesburg Jobs in South Africa

Job Description

Coca-Cola Beverages Africa (CCBA) presents an exciting opportunity for an experienced Project Administrator. The successful applicant will be reporting into the Packaging Specialist.

CCBA is the largest African Coca-Cola bottler, accounting for 40% of all Coca-Cola volumes on the continent. CCBA is a Non Alcoholic Ready to Drink (NARTD) market leader with an extensive footprint in Africa, employing over 17 000 employees and serving a combined population of over 300 million people across the continent.

CCBA’s vision is to “refresh Africa every day and make the continent a better place for all”, growing successfully as a business and creating a better shared future for our people, customers, consumers, communities, planet and shareholders. We conduct ourselves with the utmost integrity for shared value and the greater good. We are a world class, customer-orientated, socially and environmentally conscious fast-moving consumer goods (FMCG) company that is driven by engaged, motivated and inspired employees.

The key purpose of the role, is to provide administrative & general support to the project management environment in managing various capital projects.

Key Duties & Responsibilities

Handle incoming calls and queries

  • Commission work on manager’s behalf and instructions

  • Liaise with staff, clients, and suppliers

  • Set up routines for following up on submission of information from all countries

  • Receive visitors at all levels of seniority

  • Manage and maintain manager's diary appointments and travel schedule

  • Plan, schedule, coordinate and confirm meetings

  • Organise travel and travel itineraries

  • Complete travel authorisations & pre-approvals

  • Process all Forex claims for travel

  • Compile travel register including Visa applications for travel

  • Assist the Project Managers in compiling budgets and schedules and monitoring time, cost and risk

  • Actively share relevant information with PM’s pertaining to the project delivery activities executed within the programme of works

  • Reconcile credit card and petty cash

  • Track RFA and communicate approvals

  • Reconcile cell phone accounts and data cards

  • Coordinate meetings and venues

  • Attend weekly Project Status Tracking meeting

  • Minute the outcomes of meetings and ensure distribution of minutes and presentations to all stakeholders.

  • Assist the project manager with updates to the Project schedules

  • Support the Project Manager in the running of project sponsor and project progress meetings

  • Record
    the project actuals in the appropriate tracking mechanisms to enable early detection of issues and ensure escalation where appropriate in support of the Project Manager

  • Prepare letters of correspondence, presentations, briefing papers, reports and other documents as required by management

  • Assist the Project Manager in capturing information for monitoring of time, cost and risk

  • Compile routine reports

  • Compile Project Status Report

  • Compile and manage data from multiple sources into consolidated spreadsheets and presentations for reporting purposes

  • Manage and review filing and office systems

  • Generate leave forms, compile leave form registers and ensure sign off

  • Manage and maintain electronic and manual filing systems

  • Compile training register for HR and update regularly

  • The role functions as an individual contributor and supports the entire Engineering & Projects team with regards to administration and logistics

  • Daily interaction with Engineering and Projects team to facilitate general admin such as travel arrangements, arranging meetings and venues

  • Support project managers with admin related to budget cost tracking, issuing of PO’s, and facilitating payment of suppliers

  • Regular interaction with project managers / teams in countries to follow up on submission of data for project progress reporting

  • Regular interaction with suppliers and service providers to follow up on general admin such as issuing of PO’s, obtaining invoices and statements

  • Document management and control


  • Diploma / Degree in Project Management or equivalent / relevant Business Management Certificate/ Diploma, plus relevant computer skills advantageous


  • Detailed understanding of administration and general financial, and project management framework & methodologies

  • Minimum 5 years work experience in a Project Management environment

  • Experience working within an FMCG environment preferable

    How to Apply

    For more information and job application details, see; Coca-Cola Project Administrator - Johannesburg Jobs in South Africa

    Find daily jobs in South Africa. Jobs - South Africa jobs. Search our career portal & find the latest South African job positions, career opportunities & jobs in South Africa.

    Jobs in South Africa - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in South Africa.

    Find your dream job from 1000s of vacancies in South Africa posted and updated daily - click here!

  • Click here to post comments

    Join in and write your own page! It's easy to do. How? Simply click here to return to 3 Best Africa Jobs.