CIRDI - SUMM Project SUMM Procurement Officer Jobs in Ethiopia

CIRDI - SUMM Project SUMM Procurement Officer Jobs in Ethiopia


Job Id: 216684

Category: Accounting and Finance, Business and Administration, Management
Location: Addis Ababa
Salary: As per the Company Scale

Job Description

Task and Responsibilities

Procurement

  • In collaboration with the SUMM Finance Administration officer, coordinate and obtain approvals from the Director, SUMM on all procurements and purchases for the project
    Research, request quotes and compare prices for maximum return-on-investment (ROI), collect supporting documentation and evaluate vendors, suppliers and/or distributors to ensure proper functioning and maintenance of all office assets
  • Negotiate appropriate contracts for pricing and supply
  • Analyze potential vendors, suppliers and distributors for future project needs
  • Estimate and establish cost parameters and budgets for purchases
  • Create, liaise and maintain good relationships with vendors, suppliers and distributors
  • Examine and review products and supplies to ensure quality
  • Track incoming inventory, delivery arrival time, and note actual arrival time
  • Organize and update database of suppliers, delivery times, invoices, and quantity of supplies
  • Work with team members, supervisors, and purchasing manager to develop future purchasing plans and source potential relationships with vendors
  • Ensure all procurement deliveries contain all goods requested
  • Manage inventory list, inventory and procure project office supplies
  • Collaborate with financial team members on contracts, invoicing, and other financial matters

    Assets Management

  • Create and manage inventory of office assets (furniture, fixtures, electronic equipment, kitchen accessories and equipment, water filter, etc.) and update inventory list periodically
  • Avail assets list to SUMM Finance team after periodical updates
  • Ensure proper maintenance and repair of all office assets
  • Build maintenance schedules and ensure follow-up of maintenance for all equipment and assets periodically
  • Filing and archiving for Knowledge
    Management and Communication

  • Update and archive all work files and related inputs and outputs (planning, materials, plans,
    reports, lists, tracking logs, evaluations, contracts, etc.), both incomplete and complete versions on the mandatory SUMM Office cloud-based storage system
  • Provide other support as and when required

    Management Task

  • Responsible for overall management of office procurement and inventory list of office equipment
  • Provide direct coaching and supervision to the Assistant on the following functions:
  • Working Area Arrangements for project experts, partners and staff
  • Events Organization and Finance

    Job Requirements

    Qualification

  • Bachelor’s degree in business administration, management, finance, or related field preferred
  • Solid knowledge and understanding of purchasing processes, policy, and systems
  • Two years’ previous experience as purchasing officer, manager, or related position
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
  • Excellent verbal and written communication skills; able to negotiate, establish, and process contracts
  • Warm and welcoming personality
  • Able to multitask, prioritize, and manage time efficiently
  • Accurate and precise attention to detail
  • Able to make decisions in a fast-paced environment
  • Strong work ethics and professionalism
  • Strong budget management
  • Good communication skills Solution-oriented
  • Integrity and Perseverance
  • Teamwork
  • Efficient self and time management
  • Proficient in Microsoft Office Suite (Word, Excel)
  • Proficient in task and information management tools (Basecamp 3, DropBox)
  • Proficient in English and Amharic (written, read, spoken

    How to Apply

    We invite all candidates meeting the required qualifications to send your updated CV through cirdi@ethiojobs.net by mentioning the specific job title in the subject or
    online at www.ethiojobs.net or you can drop your CV in person to the following address:
    Snap Plaza, 8th floor, Bole Next to The Millennium hall

    Any inquiry should be directed to Info Mind Solutions (Talent Search).

    Only short listed candidates will be contacted.
    Note: this position is open to Ethiopian nationals only.

    CIRDI - SUMM Project SUMM Procurement Officer Jobs in Ethiopia

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