CIRDI - SUMM Project SUMM Procurement Officer Jobs in Ethiopia

CIRDI - SUMM Project SUMM Procurement Officer Jobs in Ethiopia

Job Id: 216684

Category: Accounting and Finance, Business and Administration, Management
Location: Addis Ababa
Salary: As per the Company Scale

Job Description

Task and Responsibilities

Procurement

In collaboration with the SUMM Finance Administration officer, coordinate and obtain approvals from the Director, SUMM on all procurements and purchases for the project
Research, request quotes and compare prices for maximum return-on-investment (ROI), collect supporting documentation and evaluate vendors, suppliers and/or distributors to ensure proper functioning and maintenance of all office assets

Negotiate appropriate contracts for pricing and supply

Analyze potential vendors, suppliers and distributors for future project needs

Estimate and establish cost parameters and budgets for purchases

Create, liaise and maintain good relationships with vendors, suppliers and distributors

Examine and review products and supplies to ensure quality

Track incoming inventory, delivery arrival time, and note actual arrival time

Organize and update database of suppliers, delivery times, invoices, and quantity of supplies

Work with team members, supervisors, and purchasing manager to develop future purchasing plans and source potential relationships with vendors

Ensure all procurement deliveries contain all goods requested

Manage inventory list, inventory and procure project office supplies

Collaborate with financial team members on contracts, invoicing, and other financial matters

Assets Management

Create and manage inventory of office assets (furniture, fixtures, electronic equipment, kitchen accessories and equipment, water filter, etc.) and update inventory list periodically

Avail assets list to SUMM Finance team after periodical updates

Ensure proper maintenance and repair of all office assets

Build maintenance schedules and ensure follow-up of maintenance for all equipment and assets periodically

Filing and archiving for Knowledge
Management and Communication

Update and archive all work files and related inputs and outputs (planning, materials, plans,

reports, lists, tracking logs, evaluations, contracts, etc.), both incomplete and complete versions on the mandatory SUMM Office cloud-based storage system

Provide other support as and when required

Management Task

Responsible for overall management of office procurement and inventory list of office equipment

Provide direct coaching and supervision to the Assistant on the following functions:

Working Area Arrangements for project experts, partners and staff

Events Organization and Finance

Job Requirements

Qualification

Bachelor’s degree in business administration, management, finance, or related field preferred

Solid knowledge and understanding of purchasing processes, policy, and systems

Two years’ previous experience as purchasing officer, manager, or related position

Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)

Excellent verbal and written communication skills; able to negotiate, establish, and process contracts

Warm and welcoming personality

Able to multitask, prioritize, and manage time efficiently

Accurate and precise attention to detail

Able to make decisions in a fast-paced environment

Strong work ethics and professionalism

Strong budget management

Good communication skills Solution-oriented

Integrity and Perseverance

Teamwork

Efficient self and time management

Proficient in Microsoft Office Suite (Word, Excel)

Proficient in task and information management tools (Basecamp 3, DropBox)

Proficient in English and Amharic (written, read, spoken

How to Apply

We invite all candidates meeting the required qualifications to send your updated CV through cirdi@ethiojobs.net by mentioning the specific job title in the subject or
online at www.ethiojobs.net or you can drop your CV in person to the following address:
Snap Plaza, 8th floor, Bole Next to The Millennium hall

Any inquiry should be directed to Info Mind Solutions (Talent Search).

Only short listed candidates will be contacted.
Note: this position is open to Ethiopian nationals only.

CIRDI - SUMM Project SUMM Procurement Officer Jobs in Ethiopia