CIMMYT Senior Administrative Assistant Jobs in Addis Ababa Ethiopia

CIMMYT Senior Administrative Assistant Jobs in Addis Ababa Ethiopia


The Position:

The International Maize and Wheat Improvement Center (CIMMYT) seeks to recruit a Senior Administrative Assistant who will be member of CIMMYT Ethiopia office in Addis Ababa located at the International Livestock Research Institute (ILRI), Addis Ababa campus.

General:

The International Maize and Wheat Improvement Center (CIMMYT) is an autonomous, non-profit making, international scientific organization operating under the aegis of the Consultative Group on International Agricultural Research (CGIAR).

More specifically its mission is to encourage, support and undertake activities to improve the productivity, profitability, and sustainability of maize and wheat systems in the interest of the resource poor in developing countries.

Job Purpose:

  • The purpose of Senior Administrative Assistant position is to provide administrative and accounting support to the CIMMYT Addis Ababa office under the supervision of the Country Representative.

    Main duties & responsibilities:
  • Drafts routine correspondence and follows up day-to-day matters relating to project operations,
  • Handles telephone calls and attends to them appropriately,
  • Maintains filing and other office systems,
    Prepares and distributes messages by fax/e-mail,
  • Creates and proofreads all work for accuracy and conformity before signature,
    Handles travel requests, authorization and prepares travel expense reports,
  • Assists in organizing workshops and meetings,
  • Takes minutes of departmental meetings,
    Prepares and manages schedules for the supervisor and team members, taking appointments, scheduling meetings with other programs, offices and receives visitors,
  • Assists team members in preparing presentations, arranging bookings and liaising with different Departments for seminars,
    Keeps attendance records for the project staff and submits records to the Human Resources Office,
  • Assists the Program Management Officer in her daily duties as required.
  • Is discrete and adheres and keeps matters confidentially at any time
  • Any other office tasks to guarantee the office runs smoothly as and if required.

    Academic and professional qualifications:

    Education:

  • Diploma in Secretarial Science
    and Office Management or Business Administration.

    Experience:
  • Five years experience plus technical training

    Skills and Core Competencies:
  • Solid composition, grammar and proofreading skills with the ability to compose correspondence in English;
  • Attention to detail and ability to follow through to closure;
  • Ability to handle & prioritize multiple tasks with minimal supervision;
  • Ability to work within a team in a multi-cultural environment;
  • Ability to handle confidential matters;
    Thorough knowledge of word processing, spreadsheet, graphics, and data entry, as well the Internet.
  • Must be fluent in spoken and written English
  • Should have the ability to work under pressure
  • Duty Station: Addis Ababa, Ethiopia

    Terms of appointment:
  • These are Nationally Recruited Staff (NRS) positions, initial appointment is fixed term for three years with the possibility of renewal, contingent upon individual performance and the availability of funding.
  • The ILRI remuneration package for nationally recruited staff in Ethiopia includes very competitive salary and benefits such as life and medical insurance, offshore pension plan, etc.
  • The ILRI campus is set in a secure, attractive campus on the outskirts of Addis Ababa.
  • Dining and sports facilities are located on site.

    How to Apply
  • Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate‚Äôs professional qualifications and work experience to be included in the curriculum vitae.
  • The position and reference number: REF: SAA/51/18 should be clearly indicated in the subject line of the cover letter.
  • All applications to be submitted online on our recruitment portal: http://ilri.simplicant.com on or before 15 January 2019.
  • To find more about CIMMYT, visit our Website at www.cimmyt.org.
  • To find out more about working at ILRI visit our website at http://www.ilri.org/ilricrowd/
  • Suitably qualified women are particularly encouraged to apply.
  • For more information and job application details, see; CIMMYT Senior Administrative Assistant Jobs in Addis Ababa Ethiopia

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