Church World Service Deputy Director for Administration Jobs in Kenya

Church World Service Deputy Director for Administration Jobs in Kenya


Primary Purpose

The Deputy Director for Administration is responsible for the oversight of all aspects of the administration of the CWS Africa offices, primarily in support of the RSC Africa program, and including the management of financial resources, physical assets, human resources and information technology.

The Deputy Director for Administration ensures compliance with CWS, DOS/PRM and other donor and grants policies, including 8 Code of Federal Regulations (CFR) 200 and audit requirements as well as US, other donor countries and local laws.

Essential Duties

Financial Management:

  • Ensure accurate preparation and timely submission of all financial records, reports and statements as required under the terms of the Cooperative Agreement with the U.S. Government and other funding agreements and contracts, including timely submissions of accurate reports and responses to CWS Headquarters’ requests.
  • Develop policies and standard operating procedures to ensure the accountability, transparency, and efficiency of CWS Africa, and to ensure compliance with the Cooperative Agreements, grants, sub- grants, relevant OMB Circulars, 8 CFR 200, and donor and CWS policies.
  • Prepare the annual RSC Africa budget and revisions, and monitor expenses in accordance with authorized budgets. Assist in preparation and management of other program budgets as necessary.
  • Ensure cost-effective use of CWS Africa human and financial resources, including a monthly review of expense reports and financial projections with relevant supervisors.
  • Supervise the transparent disbursement of program funds in accordance with GAAP, relevant OMB circulars, the Cooperative Agreement and CWS/IRP policies and procedures.
  • Supervise the annual external audit and implement recommendations in a timely manner.
    Supervise the authorization of accounting and banking services.

    Physical Assets:

  • Supervise the requisition, maintenance, and inventory of expendable and non-expendable equipment.
  • Review and sign Purchase Orders to ensure correct budget line allocation and that all information and supporting documents are adequate and correct.
  • Review all contractual agreements for goods and services, equipment and insurance, and maintain copies of all relevant contracts.
  • Ensure that all adequate insurance is arranged for all property and personnel and other liabilities in accordance with US and Kenyan laws.
  • Supervise the efficient and cost-effective planning and implementation of official travel ensuring compliance with donor and CWS travel policies and procedures.
    Human Resources:
  • Oversee the human resource functions of CWS Africa including staff recruitment, training and performance management, interpretation and implementation of CWS Africa personnel policies, and administration of payroll and employee benefits.
  • Ensure that CWS Africa human resources management draws on best practices from the international NGO community.
  • Develop, implement and support staff training and staff care strategies
  • Ensure all CWS Africa policies are complementary and in line with general
    CWS HR policies and procedures, as well as with the applicable donor guidelines.

    Information Technology:

  • Ensure that CWS Africa has a robust strategy for using information technology to increase the efficiency and effectiveness of its work across the organization.
  • Ensure that mission critical IT systems and electronic data are effectively managed, protected and backed up.
  • Coordinate with the IT Manager for effective communication of IT policies with CWS Africa staff members and CWS headquarters.

    Other Functions:

  • Serve on the CWS Africa Safety and Security Management Team.
  • Ensure that standard operating procedures for the Administrative departments are supported and in line with CWS Africa security policy and that the administrative staff receives relevant security training.
  • Other duties that may be assigned to enhance the quality and efficiency of the administration of operational programs to attain program objectives and maintains the high professional standards of RSC Africa and CWS.

    Qualifications:

    Education

  • Bachelor’s Degree in Finance, Accounting, Business Administration, Public Administration, Organizational Behavior, or related field required.
  • Master’s Degree in a related field preferred.

    Experience:

  • Twelve (12) years of paid work experience is required.
  • Eight (8) years of supervision including 4 years supervising managers with direct reports is required.
  • At least two (2) years of supervisory experience with an international humanitarian or development organization overseas is required.
  • Minimum of two (2) years upper management experience with an international development or humanitarian organization in a similar position required.
  • Minimum of two (2) years overseeing human resource services required.
  • Proven experience with financial management on US federal government funded projects and knowledge of US federal government financial regulations required.
    Previous experience living and/or working in a developing country required.
  • Knowledge of Kenya, South Africa and Tanzania laws and customs preferred.
  • Experience with overseas processing or US refugee resettlement preferred.

    Knowledge/Skills:
  • Thorough knowledge of the US Refugee Admissions Program preferred.
  • Strong computer skills, in particular Microsoft Excel, Word, and Outlook required.
  • Excellent organizational and time management skills.
  • Strong verbal and written English language skills.
  • Abilities

    How to Apply
  • Interested and qualified candidates should apply online by 27th July 2019
  • For more information and job application details, see; Church World Service Deputy Director for Administration Jobs in Kenya

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