Christian Aid NGO Grants Officer Jobs in Nakuru

The Grants Officer-Nakuru will ensure quality and excellence in compliance and risk management in delivery of the CASE-OVC programme in line with USAID and Christian Aid financial, granting and operational policies, systems and guidelines.

This role will work with CASE-OVC technical staff to support partners with their project planning, budgeting, granting, expenditure, and financial information management and reporting.

The role will oversee partners’ financial reporting, auditing and compliance
to USAID rules and regulations and Christian Aid’s procedures and policies.

The role holder will provide technical assistance and build capacity of local partner organization through training and supervision. He/She will improve the capacity of other Christian Aid staff to understand and
uphold both Christian Aid's and institutional donors' financial policies and procedures and proactively manage contracts and risk within respective projects and programmes.

Key outcomes

  • Funds granted to partners are based on clear contractual terms with partners and are expended for intended purposes toward achievement of project goals while upholding principles of value for money and compliance to the contractual terms, donor rules and regulations and Christian Aid policies and procedures.
  • Effective risk management and ensuring strict compliance to relevant policies and procedures, documentation, filing and reporting by partner and regional teams.
  • Provide information required by managers and technical staff as necessary for them to invest strategically, plan implementation with partners, manage budgets they are responsible for, track expenditure and join dots between expenditure and results delivered by partners.
  • Co-ordinate the project's grants accounting, reporting, compliance and risk management
  • Review sub grantee budget and , prepare contracts/agreements and follow up on compliance
  • Manage correspondences and matters in regard to grant management in consultation with the Regional Project Coordinator
  • Support in implementing grant management policies and enforcing procedures that assure
    transparency in the grants processes.
  • In liaison with the Grants & Compliance Officer ensure proper grants management, effective use of the grant management system, PROMISE and ensure complete and timely information and documentation is uploaded, use it to provide relevant grants information and reports.
  • Provide technical support and supervise the sub recipients to ensure full compliance with the donor requirements
  • Co-ordinate the VAT claiming process for respective regional offices & grantees and ensure that timely reimbursements
  • Provide continuous feedback to all Sub recipients on grants performance
  • Receive and review periodic grants reports for all sub recipients, liquidate the eligible costs and take relevant action on the expenses rendered ineligible and ensure proper allocation of expenses, reasonability of expenses and allowability as per donor guidelines.
  • Periodic review of local partner internal controls and policies for advice on strengthening
    and transaction verification through monitoring reports nd transaction analysis
  • Financial capacity building delivered to programme staff and partners to include procurement, reporting, compliance and how to deliver training.
  • Support in preparation and managing donor/internal audits including liaison with auditors and providing necessary financial archiving procedures to ensure all required expenditure support documents are properly maintained and availed when required.
  • Partner monitoring and management reports against key indicators taking appropriate action where necessary including flagging risk and appropriate management action
  • Ensure all financial transactions of the regional office are properly authorized, recorded, supported and filed
  • Manage the petty cash process and reconciliation, and staff advances /repayments, in accordance with the formal standards given and staff repayments.
  • Facilitate training, workshops/seminars for the sub recipients, to foster good understanding of the grants process, implementation, reporting and accounting.
  • Provide mentorship to sub recipients and capacity development to them to plan, implement, monitor and report on grants awarded


  • Individual of high integrity with a zero-tolerance attitude towards fraud, embezzlement, and corruption. Models self-leadership, teamwork and decisiveness as key behaviours in their work.
  • Minimum undergraduate degree and/or professional qualification in Accounting, Finance, Business Studies, Auditing or related field
  • English language proficiency
  • At least 3 years work experience
  • Experience of managing grants/contracts from institutional donors
  • Experience of setting up and managing donor compliance monitoring systems, developing and
    implementing relevant tools
  • Strong financial skills in budgeting, income tracking, budget monitoring and financial reporting
  • Understanding and participating in donor financial compliance audits
  • Prior experience managing USG activities preferably of similar scope with an excellent grasp of USAID financial policies and requirements.
  • Experience in financial management within the project cycle management
  • Exposure to computerized financial systems, spread sheets and word processing packages
  • Experience of managing grants/contracts from institutional donors
  • Ability to supervise and partners organsiations and oversee compliance project function in regard to project agreement & USAID rules and regulations & provide clear guidance on donor policies and procedures to other staff

    How to apply

    Interested candidates should apply online by 30th August, 2018

    For more information and job application details, see; Christian Aid NGO Grants Officer Jobs in Nakuru

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