Christian Aid NGO Data Manager Jobs in Kenya
Reporting to the M&E Specialist, the Data Manager is responsible for the organization, maintenance and updating of OVC databases and management information systems that includes OLMIS, CPIMS, DATIM, and other database systems at Christian Aid, DCS and LIP level.
The Data Manager will provide overall technical support on database development, organization, maintenance and use; conduct
monthly data collation for the entire CASE-OVC project, verification of results reported, analysis and presentation of findings; build the capacity of CASE-OVC MEAL Officers and other program staff on database set up, management, use and troubleshooting; lead review, training and roll-out of the Child
Protection Management System (CPIMS), as well as support linkage between CPIMS and OVC
Longitudinal Management Information System (OLMIS) use; and strengthen capacity of DCS, and LIPs to effectively collect, store, retrieve, use, and transmit data to inform program decisions.
Key outcomes
Monitoring
Ensure CASE-OVC data and information systems comply with USAID requirements, and
Christian Aid policies, procedures, standards, and strategic initiatives.
Participate in the development and standardization of forms and tools to collect relevant disaggregated data on project monitoring indicators, effects, and
Participate in the development of data flow and reporting maps, and templates, to ensure the appropriate information arrives to the right program staff in a timely and efficient manner.
Work with the MEAL team to develop and roll-out a data management calendar
Work closely with the MEAL team to ensure they understand the data requirements, datagathering forms, and report formats.
Work with MEAL team to facilitate accurate data collection, entry, transmission and collation.
Install and maintain OLMIS and CPIMS databases at Christian Aid and LIP level
Provide onsite support for the implementation and updates of CASE-OVC MIS systems used by Christian Aid and LIPs comprising OLMIS, CPIMS and DATIM; this will include but not limited to onsite installation, setup, data entry procedures, and data transmission
Provide support for collation and processing of OLMIS and CPIMS data, reports and other related reports from the LIPs.
Work with CASE-OVC MEAL officers to ensure that LIPs participate in data quality assessments, understand the recommendations for remedial action, and comply with those
Work with CASE-OVC MEAL Officers to update DATIM data for the project
Ensure that CASE-OVC has data storage and back-up systems at both LIP and Christian Aid
level, and ensure that routine back-up is done.
Jointly with MEAL team conduct monitoring and mentorship visits to ensure good use and
management of IMS.
Work closely with other CASE-OVC staff to produce high-quality data and progress reports as per the reporting intervals (monthly, quarterly, semi-annually, annually), with strict adherence to standards and timelines.
Organize regular Data Quality Assessments (DQAs), to make sure that data is accurate, timely, complete, valid and consistent with the source document
Role agility
Expected travel per annum Over 75 days On call/unsocial hours Yes, in event of Christian Aid response to humanitarian emergency.
Surge capacity for emergency responses Choose an item.
In order to respond to ever changing demands within the environment, Christian Aid operates within an agile framework (both in workforce and operational) that requires from all employees, a high level of responsiveness and adaptiveness to processes and structures making flexibility and a project based
working approach the norm. To sustain this system, managers may/will agree further details of specific tasks and duties as part of the performance agreement.
Any reasonable duty may be assigned that is
consistent with the nature of the job and its level of responsibility, and employees may be required to change the focus of their role from time to time.
Role context
The Data Manager will ensure that systems are in place so that data is readily available to be used as a foundation for programmatic adjustments and evidence-based decision-making. The Data Manager will ensure capacity of CASE-OVC staff
(at both Christian Aid and LIP level) in data management and use is enhanced, support set up of systems to ensure beneficiaries and other stakeholders have opportunity to give to and receive feedback from the project, and support documentation of project learning in line with project learning agenda.
Role requirements
Relationships
External CASE-OVC consortium members and local implementing partners, government ministries at the National, and County levels, CSO/CBOs, research institutions, relevant private sector entities, local communities, beneficiaries and other stakeholders.
Internal CASE-OVC PMT; Christian-Aid Head of Programs, CP MEAL Team, Kenya Technical and
Administrative staff, Programming, Finance, Procurement, and HR/Administration teams
Decision making
Budgetary/savings responsibility This role will support in the annual budgeting for M & E expenditures and in ensuring value for money during expenditure within approved budgets.
Delegated authority for decision making with parametres agreed with M & E Specialist. Responsible for setting, monitoring and delivering the Kenya Program’s M & E KPIs.
The ability to make day-to-day decisions to assist in the M & E Specialist and smooth running of the Nairobi, Regional Offices and partners.
Analytical skills
Strong analytical, creative and strategic thinking, and planning skills required. The post holder efficiently prioritises and manages a high workload and multiple tasks with competing demands on their time.
He/she takes into account the wider and longer-term consequences of their and other
people’s ideas, recommendations and decisions. Risk assessment is an important part of developing solutions.
Developing self and others
Number of Direct reports 0
Overall people management responsibility 0
Continuously look for opportunities for self-development.
Give and receive honest and open feedback in a timely manner.
Role related checks
Child protection clearance Standard Counter terrorism screening Required
Person specification
Applied skills/knowledge and expertise
Essential
Bachelor’s degree in biostatistics, information technology, epidemiology, public health, international development, economics or related field; a Master’s degree in M&E would be an added advantage
Knowledge
Five years of relevant professional experience in project-level MEAL, including development of data flow maps, data collection tools, reporting forms, and project databases
Professional Certifications related to setting information management systems
Experience in designing and implementation of mixed method evaluation plans
Thorough familiarity with principles and current approaches to project monitoring, evaluation, accountability and learning
Excellent analytic and computer skills; skilled in MS Office Suite including Word, Excel, Outlook, PowerPoint and Access
Experience in using data analysis software, preferably SPSS,STATA, R or Python
Skills in developing project M&E databases desired
Experience working with USAID and PEPFAR OVC partner organizations
Skills and Abilities
Experience in implementing donor-funded projects, especially on data management and
reporting
Excellent oral and written communication skills
Strong interpersonal skills as well as good judgment and vision
Excellent organizational skills, team work and ability to prioritize tasks in a timely manner
Sound coordination skills and a demonstrated ability to multi-task
Ability to transfer skills and knowledge through, training, mentorship and accompaniment
Demonstrates diplomacy, flexibility, and resourcefulness
Strong critical thinking and creative problem-solving skills
Demonstrated ability to work with and in teams.
Excellent computer skills (Microsoft Office, SPSS/STATA, R/Python).
Desirable
Self motivated and with an ability to manage a wider range of complicated issues.
Experience in local and international security protocols
How to apply
Interested candidates should apply online by 11th June, 2018
For more information and job application details, see; Christian Aid NGO Data Manager Jobs in Kenya
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