CHASP Advisory Office Manager & Administrator Jobs in Kenya
CHASP Advisory Office Manager & Administrator Jobs in Kenya;The Office Manager & Administrator will provide efficient, proactive, and professional administrative support to CHASP Advisory’s staff, consultants, clients, partners, and visitors. The role supports smooth office operations, front office management, logistics coordination, records management, meeting support, procurement documentation, and general administrative services.
In addition, the role provides confidential, high‑level executive assistance to the Global Director, including calendar management, travel coordination, meeting preparation, correspondence support, follow‑up on action points, document handling, and coordination with stakeholders.
Key Responsibilities
Front Desk Support
Welcome and assist visitors, clients, staff, consultants, suppliers, and partners.
Maintain a professional reception area and manage visitor sign‑in procedures.
Manage reception desk calls, enquiries, and appointment coordination.
Maintain contact databases and manage incoming/outgoing mail and courier services.
Office Administration & Logistics
Ensure office is well‑maintained, safe, and adequately equipped.
Monitor and replenish office supplies and maintain accurate records.
Coordinate local, regional, and international travel for staff and the Global Director.
Support workshops, trainings, meetings, and official engagements.
Follow up on insurance, licenses, service agreements, and renewals.
Executive Support to the Global Director
Provide day‑to‑day administrative support, including calendar and correspondence management.
Prepare meeting packs, briefing notes, agendas, and minutes.
Track delegated actions and ensure timely updates.
Coordinate communication between the Global Director and stakeholders.
Maintain strict confidentiality with sensitive information.
Meeting, Event & Travel Coordination
Schedule and coordinate meetings, conferences, and events.
Prepare agendas, materials, and manage logistics.
Take accurate minutes and maintain action trackers.
Coordinate with vendors and support HR onboarding logistics.
Records, Filing & Data Management
Update and maintain office records, registers, trackers, and filing systems.
Maintain organized
electronic and hard copy filing systems.
Handle confidential documents with discretion.
Support preparation of routine administrative reports and summaries.
Procurement, Finance & Supplier Support
Maintain invoice registers and submit monthly reports.
Support procurement processes and maintain supplier records.
Assist with petty cash, expense documentation, and invoice follow‑up.
Ensure accurate filing of procurement and finance documentation.
Other Duties
Perform other reasonable duties consistent with the role and organizational needs.
Qualifications, Experience & Skills
Minimum Qualifications
Bachelor’s degree in Business Administration, Business Management, Office Administration, Diploma or Secretarial Studies, Communications, or related field.
3–5 years’ relevant experience in office administration, executive assistance, or front office management.
Experience supporting senior executives or leadership teams is an advantage.
Proficiency in Microsoft Office, online meeting platforms, email, and calendar tools.
Key Competencies
Excellent organizational, planning, and time management skills.
Strong written and verbal communication skills.
High level of discretion, confidentiality, integrity, and professionalism.
Emotional intelligence, maturity, and ability to multitask.
Attention to detail, accuracy, and strong follow‑through.
Customer service mindset and solution‑focused communication.
Ability to work respectfully in multicultural environments.
Working Relationships
Reports administratively to the Head of Finance & Administration.
Provides direct personal assistant support to the Global Director.
Works closely with Finance, HR, Program, Communication, Business Development, consultants, suppliers, clients, partners, and visitors.
Equal Opportunities & Safeguarding
Uphold CHASP Advisory’s Equal Opportunities and Diversity policies.
Adhere to Child Safeguarding and Protection from Sexual Harassment, Exploitation, and Abuse policies.
Contribute to a respectful, safe, and professional working environment.
Support Health and Safety policies, reporting hazards and incidents promptly.
How to Apply
Send your resume and cover letter to: advisory@chasp.co.ke by 31st August 2026.
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to 1 Best Africa Jobs.
