Chai SACCO Human Resource & Administration Manager Jobs in Kenya
Chai SACCO Human Resource & Administration Manager Jobs in Kenya
Chai SACCO Society Ltd is a leading Savings and Credit Co-operative Society Ltd with fully fledged branches in Nairobi, Litein, Mombasa, Nkubu and Kisii, and Satellite offices in Olenguruone, Silibwet, Othaya, Kutus, Kangari, Kapsabet and Nyamira.
We are looking for self-driven and results-oriented person to fill the following position: Human Resource & Administration Manager
Status: 3 Years Contract (Renewable on performance)
Reporting to: Chief Executive Officer
Purpose of the Job:
To provide strategic leadership and management oversight for the Human Resources, Staff Development and Administration functions in matters of strategy, policy compliance and operations in line with Chai Sacco strategic mission, vision and corporate values.
Duties and Responsibilities
Managerial Roles and Responsibilities
To carry out Human Resource Related duties as follows:
Develop human resource plans and strategies aligned to the Society’s business strategy.
Development of staff welfare policies and procedures as aligned to the Society’s business strategy.
Provide advisory and support services to line managers in administering Society staff policies, disciplinary issues, conflict resolution, grievance handling, and other people management matters.
Advice on employee relations and communication policies and strategies to maximize staff involvement and commitment while minimizing conflict.
Formulate and implement strategies on human resource planning and recruitment.
Oversee the induction of new staff members who join the Society.
Assist in ensuring proper deployment of staff in the organization.
Advise the Chief Executive Officer and other Managers on appropriate human resource management policies and strategies.
Plan and direct employee development, performance and career management programmes to improve individual and corporate performance.
Implements performance management system, ensures staff are regularly appraised and relevant reports prepared and submitted for management decision making.
Implementation of reward management and remuneration policies and strategies that attract, retain and motivate employees to higher productivity.
Review human resources policies, procedures, documentation and systems to identify needs for improvement and enhancement of the HR function as well as to ensure compliance with ever-changing rules and regulations.
Develop and manage the department’s budget in liaison with Finance Department
Institutes resource estimation, procurement, allocation and utilization control
Maintain proper records of staff personnel files, leave records, contract expiry and renewals.
Ensuring proper management of employees benefit schemes, medical insurance, pension.
Supervise staff attendance and plan work schedules as required.
To carry out Administration related duties as follows:
Taking charge of general office administration by managing office space, maintaining service contracts, managing office equipment and monitoring administrative costs.
Running of the office by providing support in the managing of office space, maintaining service contracts and managing office equipment.
Supervising the administrative team including the support staff (messenger, driver, cleaners, and security)
Coordinating with the Senior Procurement Officer to ensure that office supplies and inventory are replenished.
Liaising with the Finance Department to ensure prompt payment of purchased supplies.
In charge of giving direction on maintenance and repairs of office, furniture and equipment
Organizing and setting up staff functions such as staff meetings, long service award ceremonies, team building, birthdays etc.
Liaising with other departments on any admin issues.
Operational Roles and Responsibilities
Overall responsibility for staff welfare in handling of employees’ grievance, leave,
illness, staff counselling on personal or work problems
Oversee Industrial Relations issues in the Sacco
To take charge of HR planning and recruitment activities in the Sacco
Facilitate training needs assessment with team
Organizing and coordination of training and capacity building programs for staff and board
Liaise with Finance Department to ensure prompt monthly returns of statutory deductions – NSSF, NHIF, PAYE, DIT
Preparation of HR reports on HR issues
Participate in the preparation and implementation of the Strategic Plan
Participate in organizational design of the Society
Analyze work processes and recommend improvements where necessary
Ensure that quality, environment, health and safety programs are cascaded to all levels
Supervising, training and appraising staff
Perform any other duties as may be assigned from time to time
Key Result Areas
The jobholder’s accountability areas are outlined as follows:
Effective and efficient staff recruitment
Continuous staff development and appraisal
Fair and equitable compensation of employees
Management of harmonious employee relations
Maintenance of appropriate working environment
Ensures efficient staff welfare services
Effective perfomance management system
Effective cost control
Ensure reliable Human Resource database
Master’s degree in business related field
A First degree in Social Science of Human Resource Management
A Higher National Diploma in Human Resource Management
Member of Institute of Human Resource Management
Experience in Health and Safety or quality improvement is an added advantage
Proficiency in computer knowledge with experience in Microsoft Office (Word, Excel, and PowerPoint)
Strong negotiation skills and leadership skills
Sound knowledge of labour laws and Employment act 2007
Ability to supervise company security and administrative functions
Be a team player with strong interpersonal skill and good in employee relations
Good conflict management skills
Ability to maintain confidentiality
Minimum Experience Required
A minimum of 7 years work experience in a similar role
Successful candidates will be required to meet the requirements of Chapter 6 of the constitution of Kenya by obtaining the relevant documentation.
How to Apply
Interested candidates who meet the set criteria to submit their application letter together with a detailed Curriculum Vitae with at least three contacts of professional referees, copies of academic and professional certificates to:
The HR & Administration Manager,
Chai SACCO Society Ltd,
P.O. Box 278 – 00200, Nairobi.
All applications should be submitted on email to:
email@example.com with subject heading clearly marked “Human Resource & Administration Manager”.
The candidate must also attach a summary of their data as per attached data form (summary data Sheet must be filled in MS Word format and sent as Ms. Word format. i.e. Do not scan it).
NB. Hard copy applications will not be accepted.
Application deadline: Saturday 7th May 2022 at 5:00pm.
Chai Sacco Is an Equal Opportunity Employer.
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