Chai SACCO Executive Assistant - Jobs in Kenya

Chai SACCO Executive Assistant - Jobs in Kenya


Chai SACCO Society Ltd is a leading Savings and Credit Co-operative Society Ltd with fully fledged branches in Nairobi, Mombasa, Litein, Nkubu, Kisii and satellite offices in Olenguluone, Silibwet, Othaya,, Kangari, Kapsabet, Nyamira & Kutus.

We are looking for self-driven and result oriented person to fill the following position

Job Title: Executive Assistant

Status: Permanent

Duty Station: Headquarters – Nairobi

Reporting to: HR & Administration Manager

Division / Department: Human Resource and Administration

Purpose of the Job: To provide support services to the Chief Executive’s Office in order to raise the level of efficiency and effectiveness in the Society’s operations.

Duties and Responsibilities

I. Managerial Roles and Responsibilities

i. Handle external and internal communication directed to the Chief Executive’s Office

ii. Ensure effective management of CEO’s diary and booking appointments for and on behalf of the CEO

iii. Supervise and support staff assigned to the CEO’s office

iv. Organize the CEO’s office and ensure the CEO is well prepared for meetings

v. Coordinate and take minutes of various meetings as assigned

vi. Maintaining CEO’s imprest

vii. Attending to visitors at all levels of seniority

viii. Provide logistical support at various functions as assigned

II. Operational Roles and Responsibilities

i. Make bookings for the Board of directors and Senior Management Team (SMT) meetings and coordinating bookings for the required facilities

ii. Maintain a proper document handling system in the office by keeping an efficient filing and retrieval system.

iii. Arranging travel and accommodation, including booking of tickets, car hire, venues, etc

iv. Attend to inquiries and liaise with the appropriate staff as necessary to ensure that needs are satisfactorily attended to.

v. Ensure the efficient and effective flow of communication between the CEO’s office and customers, senior managers and other staff as appropriate.

vi. Participate in the organization of visits/tours for interested parties and to liaise with the relevant departments as appropriate.

vii. Attend to all mail, fax and telephone messages for appropriate sorting and delivery.

viii. Receive, sort and register incoming and outgoing mails

ix. screening phone calls, enquiries and requests, and handling them as appropriate

x. Produce documents, briefing papers, reports

and presentations for and on behalf of the CEO

xi. Custodian of the Society Seal and ensure proper use and record of the sealed documents

xii. Safe keeping of the Society’s stamp and ensure proper use of the same

xiii. Ensure safekeeping of the Society’s contracts documents

xiv. Ensuring efficiency and confidentiality in record keeping and retrieval of documents

xv. Ensuring proper housekeeping of the office premises

Key Result Areas

The accountability areas are as follows:

Quality service

Prompt response to all enquiries

Well-coordinated meetings

Existence of an efficient filing and document retrieval system

Job Specifications

a. Education

Bachelor’s degree in social science

b. Skills Required

Excellent verbal and written communication skills

Excellent interpersonal relations and communication skills

Proven PC skills, highly proficient in Microsoft Office applications

Posses a high degree of integrity, honest and confidentiality

Ability to focus and conduct activities with minimum supervision.

c. Minimum Experience Required

Minimum 5 years of work experience in similar position

How to Apply

Interested candidates who meet the set criteria to submit their application letter together with detailed curriculum vitae with at least three contacts of professional referees, copies of academic and professional certificates to:

The HR & Administration Manager,
Chai SACCO Society Ltd,
P.O Box 278-00200, Nairobi.

All applications should be submitted on email: hr@chai-sacco.co.ke with subject heading clearly marked “EXECUTIVE ASSISTANT”.

The candidate must also attach a summary of their data as per attached data form (Summary data sheet must be filled in MS word format and sent as MS word format. i.e Do not scan it) Application deadline: Friday 29th July 2022 at 5:00pm



How to apply
For more information and job application details, see; Chai SACCO Executive Assistant Jobs in Kenya

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