CESVI - Cooperazione e Sviluppo Onlus Head of Mission Jobs in Ethiopia

CESVI - Cooperazione e Sviluppo Onlus Head of Mission Jobs in Ethiopia

Job Description

The collaboration will start in August 2023.

The Head of Mission will be based in Addis Ababa, frequently traveling to the projects’ areas.

The Head of Mission (HoM) will work under the supervision of the Area Manager (AM) and in collaboration with the Area Administrative Coordinator (AAC) based in Bergamo (Italy) and the national Project Managers (PMs).

As Head of Mission s/he will be in charge of the overall management of the mission and Lead in the definition and development of Ethiopia Programme strategy.

In further detail:

Coordination and overall supervision of the Country’s programmes and procedures:

  • Supervising projects and giving support to the staff in reaching foreseen objectives in a timely manner, in respect of deadlines and by an efficient use of resources.

  • Monitoring activities, both technical and at the administrative level, in coordination with the Area Manager and according to the established timetable.

  • S/He will conduct and record periodical field visits to the projects and meeting with staff to verify activities implementation, problems and getting solutions.

  • Coordination of staff to guarantee (ongoing and new) projects activities and implementation reports, submission of financial reports to donors in coordination with the AAC and AM.

  • Supervising the administration and application of the CESVI internal procedures for the Country.

  • Collaboration with the AAC and the Administrative Team for the accounting and expenses verifications of the projects.

    Management of CESVI offices, goods, documentation, and procurement:

  • Efficient supervision of CESVI offices.

  • Means and goods supervision.

  • Managing procurement procedures in collaboration with the AM and the Administrative Team.

  • Supervision of correct filing and conservation of projects’ documentation.

  • Supervision and coordination of potential opening of new offices (in coordination with the AM and Security Manager) if necessary to guarantee operations in the country.

  • Supervision the monitoring of field operational offices, proceeding, in accordance with the Project Managers and Administrators, to their organization and ensuring their full operation.

  • Supervising administration and application of the CESVI internal procedures for the Country.

    Human Resources Management:

  • Supervision and management of staff, in coordination with the AM, including supporting them in compliance with the legal framework related to their presence in the country.

  • Supervision on all local human resources about the contract, ensuring compliance of operations with local employment law including NGO law, tax, employment, Health and Safety, Insurance and any other applicable law. Conduct and record periodical meeting with staff to verify activities implementation, problems and getting solutions.

  • Ensuring that CESVI HR policies, terms and conditions are applied.

  • Organizing and supervising capacity building and development of national staff, in collaboration with the Project Managers.

  • Taking part in the final session of the selection for expatriate and national staff, when necessary.

  • Informing and training local staff through appropriate training courses in the principles set out in the following policies, and all other Policies or formal provisions that will be developed and shared by CESVI: Human Resources Policy; CESVI Staff Code of Conduct and Code of Conduct of the destination country (if any); Safeguarding Policies; Policy to Prevent Corruption and Fraud; CESVI Ethical Code; Conflict resolution and complaints management

    Lead in the definition and development of the Ethiopia Programme strategy:

  • Contributing to the definition of a Country Strategy Paper in collaboration with the AM;

  • Identifying the main intervention sectors, areas and needs in the Country in coordination with the AM and in collaboration with the Project Managers;

  • Update of Country Strategy Paper and application of related Recommendations, in coordination
    with the AM and in collaboration with the Project Managers;

  • Adhering to the Country Strategic Plan;

  • Keep regularly informed the HQ on risks regarding the implementation of the country strategy or the need to review the strategy itself;

  • Develop, in coordination with the AM, new programme initiatives and actively lead the current emergency operations towards a long/medium term integrated and regional programme;

  • Support the evaluation of the activities carried out in the country and the capitalization and dissemination of achievements and best practices within CESVI.

    Coordination and representation with stakeholders:

  • Management and coordination of relations with local and international partners, particularly with Alliance 2015 members in the country;

  • Participating in networking meetings on behalf of CESVI;

  • Promoting and organizing meetings with donors, institutions, NGOs, local government and international agencies, in close collaboration with the Project Managers.

    Writing and submitting new proposals, donors’ acquisition:

  • Monitoring of calls for proposal for Ethiopia;

  • Liaising with potential donors, writing and submitting new proposals in collaboration with the Area and Project / Program Managers;

  • Donors’ relations and promotion of CESVI Programmes, both through active participation to forums and workshops and through the organization of ad hoc meetings;

  • Develop new project proposals in the country referring to CESVI sector of specialization and in close cooperation with the country team through assessments realized both at the national level or in close countries if necessary and requested by HQ;

  • Participation and supervision of the entire writing process of project proposals in close collaboration with the Project Managers, under the guidance of the AM and in coordination with the PCM & Innovation Advisor;

  • Follow up on project proposals submitted to/being negotiated with different donors.

  • Implementation of Safeguarding policies –Adult at Risk/Child Safeguarding/PSEA

    Security Management

  • Strengthen and promote CESVI’s image in the Country

    Essential Requirements

  • University Degree in international studies or political science

  • Minimum 7 years of relevant experience in senior management positions overseas in the INGOs sector

  • Good knowledge of main donors’ regulations (EU, ECHO, UN system, AICS – Italian Agency for Development Cooperation)

  • Good organizational and time management skills

  • Flexible and with a positive attitude

  • Proactive attitude in problem-solving

  • Strategic thinking and innovationSolid diplomatic skills: the ability to manage a variety of internal and external relationships, especially with partners

  • Self-motivated, able to take initiative, resilient, and able to work independently

  • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work cooperatively

  • Highly result oriented with the ability to manage workload and stress

  • Computer literacy, particularly in Microsoft Office Programs (Outlook, Excel, TEAMS, etc.) as well as accounting packages & other database competencies

  • Advanced knowledge of English written and spoken

    Desirable Requirements

  • Master degree in International Development, Agriculture, or a field related to the sectors of implementation (i.e. migration, income-generating activities)

  • Prior experience managing emergency programs

  • Prior working experience in East Africa

  • Working knowledge and experience in Ethiopia

  • Capacity building and training skills

  • Knowledge of Italian written and spoken

    How to Apply

    For more information and job application details, see; CESVI - Cooperazione e Sviluppo Onlus Head of Mission Jobs in Ethiopia

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