Center for Victims of Torture Logistics Officer Jobs in Uganda
Center for Victims of Torture Logistics Officer Jobs in UgandaSummary:
The Logistics Officer will provide logistical and administrative support to The Center for Victims of Torture's (CVT) program in Bidi Bidi, and ensure all logistical related issues are implemented in line with CVT’s organizational strategies, national staff policies & procedures to achieve program outcomes.
The Center for Victims of Torture (CVT) works toward a future in which torture ceases to exist and its victims have hope for a new life.
We are an international nonprofit dedicated to healing survivors of torture. We offer rehabilitation services to those
who have been tortured, train partners around the world who can prevent and treat torture, and advocate for human rights and an end to torture.
We are headquartered in Minnesota, and we have US offices in Atlanta and DC, as well as offices in Africa and the Middle East.
CVT is launching operations in Bidi Bidi Settlement starting in September 2018. The program will serve South Sudanese refugees fleeing civil war and living in Bidi Bidi, mainly in Zone 5 of the settlement.
The program has two primary goals: provide direct services to survivors and to build the capacity of providers in the community to deliver mental health services.
These efforts will help individuals suffering from the effects of torture and trauma rebuild their lives with dignity and enable them to contribute to their families and communities.
It will also allow mental health providers to better understand, identify, support and treat the survivors.Prepare and keep an inventory of all CVT property
Maintenance of Equipment and Facilities
Update and label inventory of all CVT assets
Make sure all CVT equipment is ready and in good condition to be used for the program objectives
Make sure all CVT assets and equipment are used and under standard safety conditions
Manage vehicles’ repair and maintenance according to CVT’s set standard and safety procedures
Follow up of execution of contracts with outside service providers: carpenters, plumbers, masons, construction contractors, vehicle renters, etc.
Verify that all tasks contracted out to vendors are done with respect to the terms and conditions of the contracts
Supply Management and Procurement
Ensure respect and compliance to CVT procurement and financial policy
Plan and carry out efficient procurement and distribution of program office and house supplies
Ensure proper set up and management of fuel and vehicle spares, including maintenance and update the fuel monitoring database
Work closely with the Finance Officer on issues related to procurement and maintenance
Supervision of Drivers
Ensure drivers comply with their job description in supporting program activities.
Prepare schedules for drivers’ daily, weekly and/or monthly assignments and duties for drivers.
Plan vehicle movement schedule and monitoring of all vehicles’ movements
Initiate regular driver supervision and safety briefing meetings on weekly basis.
Plan leave schedules for drivers for the smooth running of program activities.
Liaise with the HR/Admin Officer on all HR related issues regarding drivers and other logistics staff that includes but not limited to all types of leave
Ensure that drivers report to work on time are assign daily movement plans and follow all SoPs related to convoy movement, to the camps and out of operational areas.
Prepare budgets and track expenditures related to repairs and maintenance of equipment
Security and Safety Management
Support, respect and apply the existing security protocols as required
Assist in carrying out risks assessment activities for the CVT field operations for advice on amendments and improvement of existing security protocols.
Assist in training and updating CVT field staff on security and safety standards procedures and protocols.
Attend and represent CVT in NGOs liaison security meetings.
Provide alert to staff on upcoming security concerns through appropriate communication channels
Track movement of CVT vehicles, staff and commodities in the operational area.
Update the Field Coordinator on the outcome of the security meetings & other upcoming security concerns in our operational areas and in the office.
Ensure CVT assets and equipment are used and under appropriate safety and security standards
Oversee CVT’s compound management activities by ensuring a peaceful working atmosphere with partner organizations. Attend compound meetings, manage housekeeping and space planning duties, attend to visitors and ensure they get proper accommodation.
Provide administrative support to program staff in creating correspondence, coordinate appointments and travel schedules.
Assist the CVT HR/Admin Officer in making travel arrangements for staff and visitors to Bidi Bidi
Take lead in organizing official functions in identifying suitable venues and sampling appropriate services at competitive rates.
Oversee the management of communication systems and network for the program.:
Facilitate communication with departments and external stakeholders as relevant; oversee distribution of incoming and outgoing mail/ letters/ documents; and maintain a logical catalogue of the organization’s filing system.
Diploma/Degree in Supply Chain Management or Logistics
Member of a Supply Chain Professional body such as CIPS, preferred
At least 3 years of work experience in the same position or similar in the areas of supply chain management, procurement, logistics, inventory, fleet management
At least 3 years’ experience working for an INGO, preferably with US funded grants such as BPRM or USAID
Staff management and budgeting skills
Past experience in security and safety operational protocols with INGOs
Experience in Information Technology/trouble shooting problems with computers, preferred
How to Apply:
Interested applicants should submit a cover letter, CV, and 3 professional references to UgandaAdmin@cvt.org, including the job title in the subject line of the email. Applications will be accepted through November 18th, 2018.
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