Center for International Forestry Research Finance Officer – Grants Jobs in Kenya

Center for International Forestry Research Finance Officer – Grants Jobs in Kenya

Overview

The Finance Officer provides financial services ensuring high quality, accuracy, and consistency of financial report in accordance with CIFOR-ICRAF internal financial as well as donor guidelines.

The accountant works in close collaboration with other team outside finance such as MSU, PMU, Country team and Research Themes of CIFOR-ICRAF, to exchange information and ensure timely service delivery. In addition, the finance officer ensure that strong internal controls are instituted in following CIFOR-ICRAF’s policies and procedures.

Summary of responsibilities

Monitor Budget and Actual Expenses of restricted grants

Maintain a complete record of all pertinent documents of each project and coordinate with other Finance Staff and various project leaders to ensure that the financial implementation adheres with all the other aspects of the project agreement.

Collaborate with Project leaders and PMU to clarify financial issues, answer queries and give update on the financial and budget status of the project.

Review and verify expenditures of restricted projects assigned to ensure adherence to budgetary and donor requirements.

Liaise with the Program Management Unit (PMU) regarding the development of Letter of Agreement (LoA) with partner Institutions, project start-ups and set ups in Mytree and OCS, budget update and management in OCS and project tracking & closures.

Annual Budget and rolling budget updates

Collaborate with PMU regarding staff time allocation updated in OCS planner.

Collaborate with PMU on budgets for partnerships, travel, supplies, consultants, publications, and other costs based on the availability of funds of on-going restricted projects.

Review the overall annual budgets once posted in OCS by PMU of grants in assigned teams.

Donor Reporting

Prepare reports on the specific projects’ finances to donors and other users in compliance with Center standards and as specifically pre-determined by the donor as mentioned on the signed Grant Agreements and Donor’s General Conditions.

Ensure that reports to donors are submitted on time.

Submit draft and final financial reports in grants management system.

Review all donors reports from the Country Offices

Prepare invoice/payment request to the donor according to the payment term and schedule on the agreement.

Follow up for any query or review from the donor for the submitted financial report.

Grant Proposal Budgets and revised Budgets for On-going Projects

Key resource for project proposal/budget preparation regarding compliance issues for prospective sources of funding

Review and discuss revised budget for on-going projects from Offices, Units and Themes assigned

Ensure that the grants recover full overheads as per relevant cost structure

Provide guidance and ensure the budget figures are correct and the budget lines follow the donor requirements

Grant Agreements

Review the financial part and other relevant information of the new Grant Agreements and Grant agreement amendments.

Acknowledge on the specific financial requirements from the donor and inform the relevant parties to ensure conformity on such requirements.

Internal Reporting

Collaborate with PMU on the update of the 3 years staff time plan on quarterly basis or as necessary.

Update the monthly summary of restricted projects with multi-year budgets and cumulative expenses.

Prepare and review the monthly summary of cash flow (projected incoming

and expenses of restricted project) to be used by the Head of Treasury and Fixed Assets.

Special Audit of Restricted Projects

Execute the selection process of audit firm to appoint the auditor for special audit of restricted projects as required by donor

Key resource on providing supporting documents and queries from the external auditors during the audit process

Review the preliminary draft audit report received from the auditor

Review partner audit report in relation to project requirement.

Time system

Monitor and ensure that staff time allocation is in accordance with the budget and the time sheets are recorded/adjusted appropriately

collecting timesheets from respective staffs involved in the project that required timesheets as mandatory supporting documents.

Daily and Monthly Operations

Monitor donor receivables and payables.

Assist in ensuring that receivables are collected.

Review donor payables remind project leaders if there is slow spending.

Provide explanation on the monthly summary of donor receivables and payables >USD 50K, prepared by Treasury team.

Identify incoming funds from restricted donors and provide the code to the Head of Treasury and Fixed Assets.

Restricted Grants Partners Financial Management Monitoring

Review project partner’s agreement and budget in collaboration with PMU.

Monitoring financial compliance for restricted grants partners of assigned grants and ensure partners spend within their budgets and are following the laid down donor and/or CIFOR-ICRAF financial procedures and regulations.

Analyze restricted grants partner expenses and provide feedback of analysis to the project leaders and managers on expenditure trends and areas with significant over- or under spending

Review the financial reports submitted by the partners, monitor partner balances, and collect any unused funds.

Requirements

Bachelor’s degree in accounting with at least 5 years of relevant experience

CPA

Experience in financial and accounting services

Experience in project or cost accounting

Fluent in written and spoken English

Experience with an ERP, familiarity with Agresso Unit 4 and Vision XL is an advantage

Strong computer skills in word processing, database and other relevant office applications.

Strong analytical skills

Education, knowledge and experience

Bachelor’s degree in accounting with at least 5 years of relevant experience. CPA

Personal attributes and competencies

Competent in personal organization and priority setting, with the ability to work efficiently under time pressure and manage multiple priorities

Has initiative, capable of working independently, and an effective team player.

Good interpersonal and communication skills, with the ability to effectively interact with people in a multi-disciplinary and multi-cultural environment.

Experience working with a wide and diverse network of groups and individuals

Ability to work with minimum supervision

How to Apply

For more information and job application details, see; Center for International Forestry Research Finance Officer – Grants Jobs in Kenya

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