CDL Human Resource HR Officer / Administrator Jobs in Kenya
CDL Human Resource HR Officer / Administrator Jobs in Kenya; The HR Officer / Administrator provides the operational and administrative backbone of the HR function.
The role owns HR operations, the full employee lifecycle, records and data integrity, payroll and statutory compliance, performance and development administration, and HR reporting.
Key Responsibilities
Employee Lifecycle & HR Operations
Serve as first‑line HR support: receive enquiries, guide staff, and route sensitive matters appropriately.
Support recruitment and selection: vacancy documentation, interview scheduling, candidate communication, reference checks, and filing.
Coordinate onboarding and workspace readiness; communicate induction plans and ensure adherence.
Track attendance, leave requests, balances, and absenteeism trends.
Coordinate offboarding and clearance: exit documentation, interviews, benefits closure, payroll inputs, and records archiving.
Payroll & Statutory Compliance
Own payroll processing for the group, including inputs for starters, exits, allowances, deductions, and overtime.
Process statutory payments (PAYE, NSSF, NHIF/SHIF) accurately and on time.
Handle statutory registration for new companies or projects.
Maintain HR compliance files, audit evidence, statutory records, and renewal reminders.
Employee Records, Systems & Reporting
Maintain complete employee files: contracts, NDAs, IDs, job descriptions, and personnel changes.
Update HR systems accurately, protect confidential information, and run data quality checks.
Compile monthly HR reports and dashboards covering headcount, leave, recruitment, onboarding, performance, compliance, and exits.
Performance & Development
Coordinate performance‑review schedules, reminders, forms, and documentation.
Monitor Personal Development Plans (PDPs) and performance improvement plans (PIPs).
Administer learning and development: training calendars, nominations, attendance, evaluations, and certificates.
Employee Relations, Policy & Culture
Provide employee‑relations case support: grievances, disciplinary matters, investigations, outcomes, and follow‑ups.
Communicate and implement policies, support training, track compliance, and flag non‑compliance.
Support wellness, engagement, and culture activities, surveys, and recognition.
Benefits, Vendors & Budget
Maintain benefits
records and oversee insurance follow‑up.
Administer HR vendors and contracts: records, service delivery, invoices, and renewals.
Track HR budget items, training, recruitment, and welfare costs for approvals and reporting.
Requirements
Qualifications & Experience
Bachelor’s degree in Human Resource Management or related discipline.
IHRM membership (or eligibility).
3–4 years of progressive HR operations/administration experience, preferably in multi‑entity organizations.
Hands‑on payroll processing experience, including statutory remittances and registrations.
Experience with HRIS/payroll platforms (Microsoft Dynamics D365 or equivalent).
Knowledge of Kenyan labour law and statutory compliance.
Strong MS Excel/Google Sheets and tracker management skills.
Finance or accounting exposure is an added advantage.
High ethical standards with integrity and confidentiality.
Key Competencies
Operational reliability and follow‑through.
Attention to detail and accuracy.
Integrity, discretion, and confidentiality.
Payroll and statutory‑compliance acumen.
Process orientation and continuous improvement.
Service mindset and employee empathy.
Organization and time management.
Data handling and reporting (strong Excel).
Collaboration and stakeholder management.
Adaptability in a changing environment.
How to apply
For more information and job application details, see; CDL Human Resource HR Officer / Administrator Jobs in Kenya
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