Catholic Relief Services Kenya Jobs

Catholic Relief Services Grants & Compliance Manager (Ref.2017/051) Kenya Jobs

Grants & Compliance Manager (Ref.2017/051)

Reports To: Finance Manager

Job Location: Kisumu

Department/Country: Programming/Kenya

Position Type: Fixed Term

Grade: 9

About CRS:

Catholic Relief Services (CRS) carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners, people of all faiths and secular traditions who share our values and our commitment to serving those in need.

CRS has worked in Kenya since 1965. Over the years, CRS’ focus shifted from direct relief and food distributions to a comprehensive development program that works with partners and enhances local capacity. CRS Kenya programs now support children affected by HIV, and community-based efforts to increase household incomes, improve family health and sanitation, and enhance agriculture livelihoods.

Background:**

CRS is implementing a 5 year orphans and vulnerable children (OVC) program, MWENDO, which seeks to empower local and county-level OVC stakeholders to strengthen the formal and informal HIV and child protection systems and services and the linkages between them, including cross-sectoral service referrals and coordination to ensure quality service delivery for OVC and their HHs.

Job Summary:**

The Grants and Compliance Manager will work as an integral part of the Mwendo Project and will provide overall management of sub-grants, trainings in program and finance management, offer support to consortium partners and local implementing partners on sub-grant management and assist in reviewing sub-grants agreements.

The incumbent will be responsible for managing programmatic and financial compliance with donor guidelines. S/he will assist in the budget development process and perform budget analysis duties as assigned by the Finance Manager or his/her designee.

The Grants & Compliance Manager will be involved in developing and embedding best practice to comply with donor financial rules, supporting donor proposal budgeting, analysis of institutional income, donor contract expenditure tracking, monitoring and providing management information on key risks, contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance.

Specific Responsibilities:**

· Review donor and partner agreements ensuring the financial terms and conditions are compatible with CRS systems and guidelines and are favorable to quality implementation and reporting.

· Ensure all project expenditures and contracts follow terms and conditions of donor agreements.

· Ensure financial and programmatic compliance of the grant to contractual obligations, donor requirements and CRS policies.

· Assist with the preparation of standard grant agreements for consortium partners /sub-grantees.

· Ensure that all stakeholders understand their financial and programmatic obligations under the grant agreement and have systems in place to support these obligations.

· Prepare and implement a training and follow-up program to all project staff and stakeholders to strengthen their financial and management capabilities and fulfill their grant obligations.

· Actively facilitate the development of a financial system that will meet donor and CRS requirements and provide the two-way flow of information between program management and partners to ensure responsible management.

· Work closely with project and partners’ staff to compile and submit timely quarterly reports and assist the Finance Manager in the financial oversight and reporting of the project's sub-grants.

· Actively monitor partner performance with regard to meeting agreement obligations and keep the Finance Manager apprised of all issues and concerns.

· Prepare grant quarterly cash forecasts.

· Render support in the review of liquidation reports and partner advances

within the sub-grant budgets ensuring that all liquidations are processed per grant and CRS guidelines.

· Develop and maintain a good working relationship with consortium and local implementing partners’ personnel.

· Support the Finance Manager in the monitoring of the project's management and financial activities.

· Ensure the maintenance of all files, records and documents relating to CRS' program and projects within the program portfolio.

· Supervise and provide guidance to Grants and Compliance Officers.

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Serves with Integrity

• Models Stewardship

• Cultivates Constructive Relationships

• Promotes Learning

Competencies Relevant for the Specific Position:

These are rooted in the mission, values, and principles of CRS and used by the Grants & Compliance Manager to fulfill his or her responsibilities and to achieve the desired results:

· Training/coaching skills;

· Strong conceptual and analytical skills;

· Ability to work independently, think innovatively and strategically, and work effectively within a team;

· Flexibility in tasks undertaken;

· Ability to work under pressure and deadlines;

· Strategic thinking and vision;

· Strong financial/budget management skills required.

Supervisory Responsibilities (if none, state none):

Grants & Compliance Officer

Key Working Relationships:**

Internal: Mwendo Leadership; Head of Programs, CRS Kenya Programming, Finance, Procurement, and HR/Administration teams.

External: Donors, OVC Program consortium members and implementing partners, government ministries, and other stakeholders.

Required Qualifications and Experience:**

Education

Postgraduate degree and/or professional qualification in Accounting, Finance, Business Studies, Auditing, Economics or related field

CPA (K), ACCA, CISA Knowledge

At least 5 years’ experience in NGO sector in progressively senior Grants Management positions. Experience with USAID is highly preferred.

In-depth understanding and experience of working with proposals and contracts from institutional donors, preferably USAID

Experience of complex planning and budgeting processes including the ability to provide clear guidance on donor policies and procedures

Comprehensive understanding of financial reporting, review and analysis

Experience leading or participating in USAID financial compliance audits

Hands on experience reviewing in complex contracts and agreements

Experience setting up and managing USAID compliance monitoring systems, developing and implementing relevant tools

Strong interpersonal, writing, presentation, and organizational skills

Ability to develop productive working relationships with counterparts in other agencies and organizations worldwide

Skills and Abilities

Staff supervision

Ability to transfer skills and knowledge through, training, mentorship and accompaniment

Demonstrated ability to work with and in teams

Excellent written, oral communication

Excellent computer skills (Microsoft Office)

Demonstrated ability to foster integration in programming approach

Required Foreign Language:**

None

Required Travel:**

The Grants & Compliance Manager will be based in Kisumu but will be expected to travel to the Mwendo program areas.

Disclaimer:

This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

How to apply:
Written applications indicating the reference number of position applied for and CV including day-time contact phone numbers, as well as names and contact information of three references should reach the below-mentioned by Close of Business Monday, August 14, 2017.

Human Resources Manager

Catholic Relief Services – Kenya Program

E-mail : hr@ke.earo.crs.org

Note: Catholic Relief Services (CRS) does not charge any fees from applicants for any recruitment. Further, CRS has not retained any agent in connection with this recruitment

CRS’ recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation {mso