Catholic Relief Services Job Opportunities in South Sudan

Catholic Relief Services Technical Advisor II – Compliance & Operations Job Opportunities in South Sudan

Technical Advisor II – Compliance & Operations, South Sudan

Job Title: Technical Advisor II – Compliance & Operations

Department: CRS/South Sudan – Operations Department

Band: D

FLSA: Exempt

Location: Juba, South Sudan

Reports To: Deputy Country Representative-Head of Operations (DCR-HoOPS)

Job Summary:

The position assists the CRS/South Sudan to develop, analyze and implement systems which allows the agency to increase operational efficiency, promote competitive functions in different operational areas within an environment of compliance.

The Position assists CRS/South Sudan to develop the capacity to proactively be compliant with agency and donor policies and standards.

Primary Responsibilities:

• Compliance to policies, procedures: Coordinate compliance trainings (startup workshop) for large grants.

• Support the roll out of the risk management strategy of the agency based on guidance and instructions from the regional Risk and Compliance Team.

• Prepare CRS/South Sudan quarterly Risk Disclosure Reports ensuring that significant risks are captured and reported, including the regional Risk and Compliance Team findings and recommendations.

Compliance
• Provide technical advice to CRS/South Sudan Operations’ Teams to strengthen the various managements systems in place, formulation of additional systems/processes, as needed, and to provide recommendations to ensure that such systems are compliant with the agency Management Quality standards.

• Assess the internal control structures of the CRS/South Sudan and its capacity to fully comply with applicable laws, donor requirements and CRS policies and procedures.

• In collaboration with CRS/South Sudan DCR-HoOPS perform onsite reviews and capacity assessment of large grant recipient (local partner and A-133 filing agencies). This involves review and assessment of management structure (segregation of duties) and evaluation of internal control systems, financial, property and record management, etc.

• Ensure overall compliance with Patriot Act and relevant reporting requirements.

• Conduct review of CRS/South Sudan cost allocation implementation to ensure consistent use and compliance with the agency policy and requirements. Ensure that sub-offices and field offices comply with the policy

• Provide technical advice to streamline CRS/South Sudan internal control system and consistency within main office, sub-offices and field offices

Systems, Policy and Institutional Strengthening support
• Work with the DCR-HoOPS to develop trainings on compliance, systems and internal control issues.

• Review, assist and update project plans related to the rollout of new processes and systems.

• In Coordination and Collaboration with CRS/South Sudan Grants Manager, ensure CRS/South Sudan use partner assessment with SRFMP tool.

• Ensure CRS/South Sudan conducts partners mapping

• In collaboration and coordination with Grants Manager, support CRS/South Sudan in the implementation of its partners’ institutional capacity improvement plans.

Inventory Management support in coordination and collaboration with Commodity Management Team and Finance Manager

• Provide technical support to CRS/South Sudan to ensure compliance with the agency Inventory policy and reporting requirement

• Monitor In-kind Receipts, distribution and inventory reports.

• Regularly review and assess country compliance with In-kind and Commodity Management accounting requirements of CRS policy and federal awards.

• Review inventory stock reports and reconciliation with CSR and RSR records to ensure accuracy before submission to HQ.

• Monitor inventory activities by CPs on a monthly basis and review

supporting documents for commodity and in-kind bookings in excess of $100k.

• Support country Inventory custodian with developing work plans to resolve any commodity related issues.

Audit Preparation and Follow-Up

• Serves as main contact person for Internal and External audits

• Leads and coordinate Internal and External Audit for CRS/South Sudan: before the audit – during the audit – after the audit

• Create and maintain audit report files for CRS/South Sudan internal and external reports on the SharePoint

• Promptly follow up to close audit recommendations in collaboration with the DCR-Head of Operations. This involves participation in the development of audit closure action plans and follow-up to ensure timely submission of responses to the HQ Internal Audit Department.

• Provide summarized quarterly audit status report to CR, DCR-HoOPS and Finance Manager.

Internal Control Survey]

• Lead and conduct CRS/South Sudan ICQ survey

• Compile all ICQ survey results develop Corrective Action Plan for any areas for improvement

• Monitor the Implementation of the ICQ/CAP and provide support to ensure effective closure of the internal control issues

• Coordinate with the DCR-HoOPS the submission of monthly ICQ-CAP status report

• Conduct unannounced visit to CRS/South Sudan Departments and Field Offices to ensure effectiveness and efficiency of the CAP and Internal Control System in place

Agency-wide Competencies:

These are rooted in the mission, values and guiding principles of CRS and used by each staff member to fulfill his/her responsibilities and achieve the desired results.

• Serves with Integrity

• Models Stewardship

• Cultivates Constructive Relationships

• Promotes Learning

Key Working Relationships:

Internal: Country Representative, DCR-HoOPS, Operations Manager, Finance Manager, Grant Manager, HR Manager, Procurement Manager, HOP, EARO regional staff.

External: Auditors, Partners, Consultants (in coordination with CR, DCR-HoOPS, HOP)

Qualifications:

• Master’s degree in finance, business administration or accounting required.

• Professional qualification in accounting (ACCA, CPA or equivalent) preferred.

• Strong knowledge U.S. government and other donors’ funding regulations for International NGO's.

• Strong computer skills. Proficiency in MS Office required.

• Minimum five years’ relevant work experience with an NGO, of which three years should be in USG finance and compliance.


• Auditing experience, a plus.

• Demonstrated ability in building capacity and providing training and technical assistance, and experience working with church partners.

• Proven ability to be an effective supervisor of staff of varying levels of responsibility.

• Self-guided, strong organizational and planning skills.

• Ability to work independently and under pressure.

• Excellent communication, coaching and facilitation skills.

• SUN System/ Q&A exposure and competence will be an added advantage, or ability to learn quickly.

Physical Requirements/Environment:

The position requires at least 50% travel within CRS/South Sudan project implementing areas and field offices with limited amenities, as well as attendance at internal and external assignments, when requested.

Foreign Language Required:

Excellent English language oral and written communication skills required. Arabic knowledge is a plus

Disclaimer Clause:
This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Equal Opportunity Employer

How to apply:

Apply online: http://bit.ly/2mSNhT1