Catholic Relief Services Deputy Chief of Party – Operations Jobs in Uganda

Catholic Relief Services Deputy Chief of Party – Operations Jobs in Uganda


Job Summary

  • You will lead, manage and supervise all aspects of program operations for the VINES Project.

  • Reporting to and in coordination with the Chief of Party, you will be responsible for generating financial reports (including donor reports), tracking expenses, overseeing the administration of sub-awards, managing grants and compliance staff at the Kampala office and supporting staff in field offices.

  • Forecasting for donor reporting, sub-recipient management and compliance; as well as operational risk management to increase the effectiveness of program execution. You will lead operational excellence with a focus in the areas of procurement and contracting, general management, and operations.

  • This position requires strong demonstrated experience in the areas of program and budget management, as well as a strong knowledge of donor, especially USG, contracts/grant agreements, funding mechanisms and requirements

  • The position will provide direct supervision to the Administrative officer, with a strong emphasis in mentoring, and coaching.

    Job Roles and Responsibilities

    Management and Administration for VINES Project:

    • Use appropriate project management tools to superivse the planning, reviewing, and tracking of progress on project implementation and utilization of project resources

    • Identify management system weaknesses, establish priorities, provide recommendations for improved operations performance and ensure compliance

    • Ensure timely dissemination of new initiatives and policies and monitoring of implementation and compliance;

    • Participate in donor calls and assist the COP to respond to donor requests and to proactively raise issues and questions to the donor on grant management issues

    • Coordinating internal project, CP and other internal CRS staff efforts to further support financial and operational systems strengthening to project sub-awardees

    Financial

    • Lead and supervise participatory monthly budget analyses with technical leads, and partners to ensure resources are being deployed on time and on budget to meet workplan and targets and to drive accurate monthly forecasts

    • Prepare the Cash forecast for VINES

    • Lead and supervise, with the support of finance team, the monitoring of budget variance closely and ensure proactive communication and action regarding contractual budget flexibility

    • Lead and supervise the timely review and submission of donor reporting, including the commodity report and forecast, and quarterly and annual reports.

    • Lead and supervise the budget revision/amendment process and oversee the production of monthly budget variance analytics ensuring collaborative participation of finance team in support of the COP and technical leads to ensure budget is realistic and appropriate to meet contractual workplan and logframe indicator targets.

    Sub-award and sub-contract management oversight

    • Manage and supervise the development, approval and signing of the contractual agreements between CRS and the vendors and consultants to include the negotiation and execution in coordination with the relevant departments of CRS.

    • Lead the proactive coordination of all contributors to the contractual donor reports (internal and external, program and finance) ensuring they understand the timeline and adhere to deadlines.

    • Ensure
    adequate sub-award and sub-contracting development processes, monitoring and management systems are in place to ensure effective and timely issuance, reporting and oversight of all sub-awards/subcontracts.

    • Monitor the effective oversight and support to recipients of sub-awards and sub-contracts by the project to ensure consistent compliance with the terms of their agreements including financial management and compliance with donor regulations;

    • Monitor the timely submission of accurate financial and activity reporting by sub-award recipients, including training and mentorship for key sub-awardee staff in preparations and review of standard USAID financial reporting;

    Audit Follow-up

    • In collaboration with CRS Uganda’s Grants Management Unit, ensure that the Consortia provide accurate and timely inputs into the program and project audits.

    • In close collaboration with CRS Head of Operations, ensure timely closure of audit recommendations; document and ensure discussion and preparation of a plan of action.

    • Monitor implementation of action/corrective action plans relative to both internal and external audits and report back to COP and CRS Head of Operations.

    Typical Background, Experience & Requirements

    Education and Experience

    • Master’s degree in international development, finance, business administration or similar field required.

    • Minimum 5 years relevant work experience with an NGO, of which 3 years should be in USG finance and compliance.

    • Excellent command of spoken and written English.

    • Experience managing USG and/or other donor grant awards.

    • Demonstrated ability in building capacity and providing training and technical assistance.

    • Proven ability to be an effective supervisor of staff of varying levels of responsibility, when applicable.

    • Proficient in MS Office (Word, Excel and other appropriate software).

    • Self-guided, strong organizational and planning skills.

    • Ability to work independently and under pressure.

    • Excellent communication, coaching and facilitation skills.

    Personal Skills

    • Good planning, organizational and time management skills

    • Very good communication and interpersonal skills

    • Ethical conduct and ability to maintain confidentiality

    • Proactive, resourceful, solutions-oriented and results-oriented

    Required/Desired Foreign Language

    • English fluency, including excellent oral and written skills, required

    Travel

    • Must be willing and able to travel up to 30%

    How to Apply

    • Email a cover letter and CV only to ug_recruitment@crs.org by October 2nd, 2020 at 5:00pm.

    • Large files and/or scans of documents will lead to rejection of your application, in the subject line of the email, copy and paste – SMESTRENGTHENINGANDFINANCIALSERVICES
    SPECIALIST only

    • All applications that do not contain this exact subject line will be rejected and not read

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