Catholic Relief Services - Data Entry Clerk - Jobs in Ethiopia

Catholic Relief Services - Data Entry Clerk - Jobs in Ethiopia


About CRS:

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations.

We welcome as a part of our staff and as partner’s people of all faiths and secular traditions who share our values and our commitment to serving those in need.

In Ethiopia, CRS has a long and rich history of providing emergency relief and development assistance to the people of Ethiopia since 1958.

Job Summary:

  • To perform accurate data entry into food log and assist to generate accurate food data information for review and report preparation.
  • Assist in the new data migration and assist the experts and supervisors to test the data by generating the necessary from food log system.
  • Ensure that all necessary documents (packing lists, dispatch, waybills) are documented appropriately
  • Assist in the regular backups as per the internal procedure to ensure data preservation and ensure that the back data is stored.
  • To perform administrative and secretarial duties of the department when assigned

    Job Responsibilities:

    Performing data entry activities

  • Enter commodity data into the food-log program;
  • Enter shipping information Packing List Information, Bill of Lading and other shipping document information in to Food log.
  • Enter way bill information related with delivery to four filed offices which includes Nazareth, Dire Dawa, Kombolcha and Mekelle.
  • Follow up and dispatch of reports/information
  • Receive commodity dispatch information and documents from four field offices and enter the required data from the documents in to food
    log on timely for review and accurate report generation purposes.
  • Enter distribution centers information into food log and ensure that the information entered are accurate.
  • Create spreadsheets with large numbers of figures without mistakes.
  • Update existing data for centers, donor, agencies, port, and regions and ensure that data are accurate for reporting.
  • Retrieve data from the database or electronic files as and when requested
  • Assist in the regular backups as per the internal procedure to ensure data preservation and ensure that the back data is stored.
  • Sort and organize paperwork after entering data to ensure it is not lost.

    Filling of documents

  • Files all Packing Lists, B/Ls, Waybills, Dispatch documents into the respective PL files along with the food-log printouts;
  • Files all correspondences.
  • Registers and sends any closed files to archive.
  • Arrange all shipping documents and commodity accounting as per the organization policies and procedures for proper retrieval.

    Undertaking secretarial activities

  • Sends/receives e-mails and faxes as requested by the department
  • Facilitates communication by collecting, photocopying and distributing memos, letters, faxes, reports, etc.;
  • Performs other related duties as required.

    Job Requirements

    Education and Experience

  • Completion of College Diploma
  • 3 years of relevant experience is required plus knowledge of computer S/W operations is required

    Personal Skills

  • Knowledge of computer systems and operations
  • Knowledge of data entry methods and procedures
  • Ability to organize and schedule data entry work
  • Ability to operate computer S/W packages relevant to the work
  • Skill in the operation of computer and peripheral equipment
  • Application deadline is 18th May 2019.
  • For more information and job application details, see; Catholic Relief Services - Data Entry Clerk - Jobs in Ethiopia

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