Catholic Relief Services Administrative Assistant Jobs in Ethiopia

Catholic Relief Services Administrative Assistant Jobs in Ethiopia

About CRS:

“Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas.

Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partner’s people of all faiths and secular traditions who share our values and our commitment to serving those in need.”

In Ethiopia, CRS has a long and rich history of providing emergency relief and development assistance to the people of Ethiopia since 1958.

At present, CRS/Ethiopia implements multiple projects through different partner organizations.

CRS/Ethiopia has a highly diverse portfolio ranging from very large food-supported emergency response to cutting edge development programs.

The current CRS/Ethiopia budget stands at $100 million with funding from the U.S. Government, UN agencies, private foundations, individual donors, and CRS private funds.

CRS strictly adheres to its Policy on Protection of Children and Vulnerable Adults among its staff, consultants, volunteers, and affiliates. CRS is an equal opportunity, affirmative action employer: women, minorities and people with disabilities are encouraged to apply.

As part of CRS family, you will join the more than 5000 strong and vibrant individuals working globally to accomplish the mission of CRS. CRS/Ethiopia invites you, the qualified candidate, to apply for the following position;

Position Title:

  • Administrative Assistant

    Duty Station:

  • Addis Ababa

    Employment Term:

  • Indefinite Term contingent upon funding of the LRO Program

    Reports to:

  • Technical Advisor I-IF

    Job Summary

    You will provide service in the day-to-day delivery of responsive, effective and efficient administrative activities and accounting services in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable.

    You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming.

    Job Responsibilities:

  • Facilitate communication with all units of the organization and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents.
  • Review and evaluate liquidation documents
    and support processing of financial transactions.
  • Provide administrative and clerical support to financial transactions processing. Prepare, type, photocopy, and scan related documentation. File accounting and financial reporting documentation as instructed.
  • Provide specialized administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).
  • Prepare transactional documents in support of general operations processes and support coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).
  • Support travel and logistics arrangements for staff and visitors. Provide logistical and communication support to event planning activities.
  • Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.

    Job Requirements

    Typical Background & Experience Requirements:

  • First degree in Accounting, Finance, Economics, Administration or Business Administration.
  • Two years for 1st Degree or 6 years for College Diploma work experience in a similar role with some familiarity of standard accounting practices.
  • Experience with an international organization a plus.
  • Experience with financial document evaluation, procurement, logistics and over all facilitation skills.
  • Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.

    Personal Skills

  • Good time management skills with ability to work on multiple tasks
  • Strong customer service orientation with good communication and interpersonal skills
  • Proactive, resourceful, solutions oriented and results-oriented

    Agency-wide Competencies for all CRS positions:

  • These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.
  • Trusting Relationships
  • Professional Growth
  • Partnership
  • Accountability

    How to Apply

  • You should send ONLY your application letter and up-to-date CV via email address: on / before the application deadline December 31st, 2018. Please write the Position Title you are applying for in the subject line of your email, and in your application letter
  • You will be contacted only if selected for written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only.
  • Qualified women are highly encouraged to apply**

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