CARITAS Switzerland Office Assistant Jobs in Ethiopia

CARITAS Switzerland Office Assistant Jobs in Ethiopia

Job Id: 217423

Category: Accounting and Finance, Business and Administration, Management
Location: Addis Ababa
Career Level: Mid Level ( 2+ - 5 years experience)

Job Description

Doing the right thing. We are active in Switzerland and 20 countries on four continents. Join us with a commitment to help us bring about a more caring society, here in Ethiopia.

CARITAS Switzerland (CACH) has been working in Ethiopia for more than 30 years. Currently CACH cooperates with four partners in Ethiopia. Recently, CACH has successfully been registered as an International Non-Government Organization in Ethiopia and has therefore become operational at project implementation level.

CACHs main working fields are: the field of agricultural development and food security, WASH as well as supporting and implementing emergency and relief operations.

Our current working areas are in Tigray, southern and Eastern Oromia and in the Somali Region. CACH supports and implements currently about ten projects in these regions.

Summary of Duties

The Office Assistant will be responsible to manage the office reception of the organization’s head office in Addis Ababa by providing information for partners, clients and guests.

She/he also responsible for all tasks related to a smooth function and appearance of the office.

The incumbent will follow up on payment of various office utilities (electricity, internet, telephone…) and responsible for the management and handling of small office petty cash.

She/he will also take the functions of liaising with service providers and government office as assigned by the immediate supervisor. She/he will work under direct supervision by the Office / Operations Manager.

Main Areas of Responsibility

  • Provide good reception and information for all persons who visit the Organization’s office in Addis Ababa;
  • Be responsible for the management and handling of small office petty cash. Keep office cash in safe box and be responsible for its management;
  • Support for purchase of office supplies and utilities;
  • Keep payment
    documents of regular expenses and settle with Finance Manager;
  • Supervise the office neatness and maintain a proper office environment;
  • Be responsible for making all travel arrangements (flights, hotel bookings, etc.) for HQ and all in-country staffs as deemed necessary;
  • Assist the management and Finance in maintaining appropriate filing system and properly manage the general office files;
  • Follow up on payment of various office utilities (electricity, internet, telephone etc.).
  • CACH pays an international competitive salary with various benefits e.g. full health insurance coverage for the employee and her/his family, support further professional education etc.

    Job Requirements

    About you

  • The ideal candidate represents the majority of the below mentioned areas:
  • A college Diploma / BA Degree in Management, Business Administration, and Accounting, -supplies management or any other related field. Bachelor degree in one of these or related fields is an advantage;
  • Minimum of three years’ relevant experience in similar organizations for diploma graduates, and two years for bachelor degree graduates;
  • Successful and proven experience in managing multiple tasks in a modern busy office environment;
  • Ability to work with computers (MS Word, MS Excel, MS Power Point, MS Out Look);
  • Able to operate office machines such as scanner, printers, others;
  • Excellent communication and team-working skills, with the ability to build good relations, both internally and externally;
  • Commitment to the vision, mission and values of the CARITAS Switzerland;
  • Ability to act as a part of a multi-cultural and multidisciplinary team;
  • Ability to represent the Organization and negotiate in its name;
  • Adaptability to changing contexts.

    How to Apply

    Applicants send a cover letter and an updated CV (no longer than four pages) as PDF. Both must be in the same language as this vacancy note.

    CV only applications will not be considered. Deadline for application is 12 August 2019. Only shortlisted candidates will be contacted.

    Female applicants are highly encouraged to apply!

    Application to be sent to:

    CARITAS Switzerland Office Assistant Jobs in Ethiopia

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