Caritas Nigeria Specialist, Grants & Compliance Management Jobs

Caritas Nigeria Specialist, Grants & Compliance Management Jobs

Summary of Role

  • This position will work with the Senior Specialist, Grants & Compliance in coordination, identification and conduct of the pre-award assessment of potential sub-recipients for the State in collaboration with the Program Management and Technical Units.

  • S/he serves as the principal point of contact on compliance issues with the assigned Service Delivery Facilities; implements approved financial management capacity building training at the sites, reports on partner’s capacity to meet grant reporting and compliance regulations.

  • Facilitate training and orientation of sub-recipients on all applicable USG laws and regulations, funding agencies rules and regulations, terms and conditions of the subcontract.

  • Ensure consistent application of organizational financial and administrative policies and standards, as well as USG rules and regulations in all Caritas Nigeria and partners’ transactions.

  • Conduct financial monitoring including site visits and review of financial reports and their supporting documents.

    Description of Roles and Responsibilities

    Compliance with grants management processes and procedures:

  • Support Program and Finance Departments on grants budgeting to ensure that all categories of project costs are taken into account at the conceptualization and submission stage of grant preparation.

  • Support the contract review process and ensure that key internal stakeholders provide necessary input before management approval.

  • Ensure that all reports go through the necessary review and approval process and are submitted on time and to the expected quality standard.

  • Maintain grant document filing.

  • Provide training to facility Staff on Grant Managements policies, procedures and practices.

  • Management of sub-grant/partnership agreements/contracts to comply with USG regulations, policies and procedure:

  • Support Program team to provide support to sub-grantees/partners with finalization of project descriptions and budgets before signing partnership agreements; draft partnership agreements with grants recipients.

  • Review partner agreements ensuring the financial and contractual terms and conditions are compatible with donor requirement and procedures.

  • Coordinate pre-award assessment, review and negotiate budgets with sub-grantees/partners together with program team and determine relevant capacity building needs.

  • Monitor sub-grantees’ compliance with terms of agreement, work plan and prepares regular updates and reports to management.

  • Coordinate the issuance, modification, and handling closure of sub-grant partners.

  • Management of grants in compliance with terms and conditions of donor agreements and policies during project implementation:

  • Ensure that grant funded projects are implemented in compliance with the donor regulations and Policies.

  • Ensure program team fully understand donor rules and regulations and provide a list of the entire compliance requirement as necessary.

  • Provide procedures and policy guidance and interpretation to all team members to ensure adherence to grant management procedures; provide the Compliance Checklist and share with all team members contributing to meeting compliance requirements as necessary.

  • Provide training on donor compliance matters and regulations.

  • Support program team in monitoring all compliance requirements related to donor contracts.

  • Capable of building constructive working relationships across the whole organization.

  • Understanding of programmatic and compliance requirements from a variety of donors.

  • Prepare and/or review information and reports for internal and external stakeholders.

  • Develop and modify policies/procedures/systems in accordance with government regulations and organizational needs and objectives.

  • Assist in preparations for external monitoring visits, reviews, and audits, and cross-site evaluations and participate as appropriate.

  • Establish and maintain electronic and hard copy files for each grant-funded project to be used for tracking and reporting purposes.

  • Conduct routine compliance reviews of grant programs.

    Internal Control Assessments and implementation:

  • Conduct Internal Control and Monitoring/pre-award assessments as required.

  • Regularly visit the partners for capacity building and assessments.

  • Prepare Site Visit Reports on internal controls, procurement, human resource management, asset management, and budget utilization.

  • Site findings, explanation of findings, criteria and recommendation as well as the follow-up requirements.

  • Prepare working papers to document work carried out during site visits.

  • Ensure that files are organized, legible, and logically developed to document the management, accounting and logistics systems, the assessment of those systems, the tests developed and conducted to evaluate those systems, and the tests of reporting accuracy.

  • Give opinion on adequacy of internal controls, compliance with applicable laws and regulations, compliance with partner’s policies and procedures.

  • Perform bi-annual stock/commodity audits/reviews using an approved questionnaire.
  • Such commodities will medical supplies, technical equipment, and office furniture.

  • Write commodity review reports on weaknesses for approval and for the relevant program managers/technical specialists to take corrective actions.

    Additional Responsibilities

  • The Responsibilities (Above) are not all-inclusive.

  • The employee will also perform other related tasks as required and will be responsible for reporting and communicating progress and achievement of the specific assigned tasks

    Reporting & Supervision

  • The Specialist, Grants and Compliance will report to the Senior Specialist, Grants & Compliance.

  • S/he will work very closely with all members of the Program and Grants Management Team in the state, Caritas Nigeria Program Area Leads, the State Team Lead, the Associate Director, Care & Treatment, the Business Official/Grants Manager, the Program Director and the Chief of Party.

    Desired Qualifications, Skills & Experience

  • Advanced degree in Accounting or Finance.
  • Professional Accounting qualification is an added advantage.

  • Minimum of five (5) years’ experience at Implementing Partner level with good understanding and knowledge of nonprofit accounting and finance and United States Government regulations and policies.

  • Experience and knowledge of ART Surge Response is a major requirement.

  • In-depth knowledge of CDC and PEPFAR-funded projects, regulations, compliance and reporting.

  • Experience supervising personnel and ensuring they acquire the necessary training and skills to meet evolving program needs.

  • Excellent diplomacy skills and a proven ability to establish and sustain interpersonal and professional relationships with CDC Nigeria, Government of Nigeria counterparts and representatives from other key stakeholders such as NGOs, the private sector and other donors.

  • Demonstrated leadership, strategic thinking, organizational and team-building skills.

  • Previous supervision or team leader experience.

  • Willingness to travel within the states and other parts of the country as needed

  • Proven programmatic, technical and managerial expertise in providing support to institutions to strengthen their management and/or leadership capacity, systems and processes, and sustainability potential

  • Strong interpersonal and organizational skills

  • Computer skills: Windows applications for word processing and spreadsheet software.

  • Demonstrated capacity to collaborate with colleagues, teams and partner organizations to achieve results.

    How to Apply

  • For more information and job application details, see; Caritas Nigeria Specialist, Grants & Compliance Management Jobs

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