Caritas Nigeria Officer, Grants & Compliance Management Jobs

Caritas Nigeria Officer, Grants & Compliance Management Jobs

Summary of Role

  • This position will work with the Senior Specialist, Grants & Compliance in coordination, identification and conduct of the pre-award assessment of potential sub recipients for the
    State in collaboration with the Program Management and Technical Units.

  • S/he serves as the principal point of contact on compliance issues with the assigned Service Delivery Facilities; implements approved financial management capacity building training at the sites, reports on partner’s capacity to meet grant reporting and compliance regulations. Facilitate training and orientation of sub-recipients on all applicable USG laws and regulations, funding agencies rules and regulations, terms and conditions of the subcontract.

  • Ensure consistent application of organizational financial and administrative policies and standards, as well as USG rules and regulations in all Caritas Nigeria and partners’ transactions.

  • Conduct financial monitoring including site visits and review of financial reports and their supporting documents.

    Description of Roles and Responsibilities

    Compliance with grants management processes and procedures:

  • Support Program and Finance Departments on grants budgeting to ensure that all categories of project costs are taken into account at the conceptualization and submission stage of grant preparation.

  • Support the contract review process and ensure that key internal stakeholders provide necessary input before management approval

  • Ensure that all reports go through the necessary review and approval process and are submitted on time and to the expected quality standard.

  • Maintain grant document filing.

  • Provide training to facility Staff on Grant Managements policies, procedures and practices
    Management of sub-grant/partnership agreements/contracts to comply with USG regulations, policies and procedure:

  • Support Program team to provide support to sub-grantees/partners with finalization of project descriptions and budgets before signing partnership agreements; draft partnership agreements with grants recipients.

  • Review partner agreements ensuring the financial and contractual terms and conditions are compatible with donor requirement and procedures

  • Coordinate pre-award assessment, review and negotiate budgets with sub-grantees/partners together with program team and determine relevant capacity building needs

  • Monitor sub-grantees’ compliance with terms of agreement, work plan and prepare regular updates and reports to management.

  • Coordinate the issuance, modification, and handling closure of sub-grant partners.

  • Management of grants in compliance with terms and conditions of donor agreements and policies during project implementation:

  • Ensure that grant funded projects are implemented in compliance with the donor regulations and Policies.

  • Ensure program team fully understand donor rules and regulations and provide a list of the entire compliance requirement as necessary.

  • Provide procedures and policy guidance and interpretation to all team members to ensure adherence to grant management procedures; provide the Compliance Checklist and share with all team members contributing to meeting compliance requirements as necessary.

  • Provide training on donor compliance matters and regulations.

  • Support program team and finance in monitoring all compliance requirements related to donor contracts.

  • Capable of building constructive working relationships across the whole organization.

  • Understanding of programmatic and compliance requirements from a variety of donors.

  • Prepare and/or review information and reports for internal and external stakeholders.

  • Develop and modify policies/procedures/systems in accordance with government regulations and organizational needs and objectives.

  • Assist in preparations for external monitoring visits, reviews, and audits, and cross-site evaluations and participate as appropriate.

  • Establish and maintain electronic and hard copy files for each grant-funded project to be used for tracking and reporting purposes.

  • Conduct routine compliance review of grant programs

    Internal Control Assessments and implementation:

  • Conduct Internal Control and Monitoring/pre-award assessments as required.

  • Regularly visit the partners for capacity building and assessments.

  • Prepare Site Visit Reports on
    internal controls, procurement, human resource management, asset management, and budget utilization. Site findings, explanation of findings, criteria and recommendation as well as the follow-up requirements.

  • Prepare working papers to document work carried out during site visits.

  • Ensure that files are organized, legible, and logically developed to document the management, accounting and logistics systems, the assessment of those systems, the tests developed and conducted to evaluate those systems, and the tests of reporting accuracy.

  • Give opinion on adequacy of internal controls, compliance with applicable laws and regulations, compliance with partner’s policies and procedures.

  • Perform bi-annual stock/commodity audits/reviews using an approved questionnaire.
  • Such commodities will include but not limited to drugs, supplies, technical equipment, and office furniture.

  • Write commodity review reports on weaknesses for approval and for the relevant program managers/technical specialists to take corrective actions.

    Additional Responsibilities

  • The Responsibilities (Above) are not all-inclusive. The employee will also perform other related tasks as required and will be responsible for reporting and communicating progress and achievement of the specific assigned tasks

    Reporting & Supervision

  • The Officer, Grants and Compliance will report to the Senior Specialist, Grants & Compliance.

  • S/he will work very closely with all members of the Program and Grants Management Team in the state, Caritas Nigeria Program Area Leads, the State Team Lead, the Associate Director, Care & Treatment, the Business Official/Grants Manager, the Program Director and the Chief of Party.

    Desired Qualifications, Skills & Experience

    li> Bachelor’s degree in Accounting or Finance required; Professional Accounting qualification is an added advantage.

  • Minimum of 3 years’ relevant experience in a nonprofit organization focused on HIV and AIDS care and treatment.

  • Experience and knowledge of ART Surge Response is a major requirement.

  • Proficient in the use of Microsoft Office, Excel, Word and Outlook.

  • Knowledge of SunSystems is be an added advantage.

  • Ability and willingness to travel as needed.
    Excellent interpersonal and supervisory skills, capable of directing and managing change, effective delegation, inspiring teamwork and motivating staff and partners to achieve results.
    Computer literacy.

  • Research experience, proposal and abstract writing will be a distinctive advantage.

  • Excellent IT Skills.

  • Excellent written and verbal communication skills are essential.

  • Experience in public speaking and professional presentations.

  • Field oriented and comfortable with a team approach to programming.

  • Excellent facilitation, mentorship, team building and coordination skills.

  • Ability to work with a multi-sectoral team and support collaboration with multiple stakeholders.

  • Ability to work in a complex project environment with multiple tasks, short deadlines and intense pressure to perform.

    How to Apply

  • For more information and job application details, see; Caritas Nigeria Officer, Grants & Compliance Management Jobs

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