Career Directions Procurement Officer Jobs in Kenya

Career Directions Procurement Officer Jobs in Kenya


Broad Function

The Procurement Officer oversees the Purchasing function for obtaining equipment’s, Spares, Maintenance, Repairs & Operation Materials consumables and services requested by all departments and ensures that procurement is timely, competitive and of the required quality and quantity.

Primary Duties/Responsibilities

  • Ensuring all control procedures set for procurement sections are always adhered to and reporting any deviation to the Managing Director immediately.
  • Monitor the delivery of all goods and services to ensure that items are delivered as per orders and advice user departments of any deviation
  • Ensure that all suppliers have gone through the prequalification processes before engaging business with them.
  • Manage the local and overseas buying process ensuring it is timely, efficient, effective and budget compliant
  • Ensure that contractual obligations to suppliers are met at mutually beneficial terms both to the company & to the supplier
  • Maintain sound and cooperative relations with other departments providing information and advice as necessary to ensure satisfactory service delivery
  • Ensure that there are sufficient stocks of consumable materials to mitigate against stock outs
  • Ensure uninterrupted flow of equipment’s, spares & services from external sources through effective management of the procurement processes.
  • Maintain effective relationships with existing sources of goods & services and develop other sources either as alternatives or to meet emerging or planned needs.
  • Lead the supplier prequalification exercise in liaison with department heads and ensuring results are communicated to suppliers.
  • Always maintain the approved supplier list.
  • Coordinate purchasing activities and e.g. annual tendering process, whilst ensuring the company’s cost structure is protected and that we obtain best value for money on all
    supplies.
  • Negotiate with suppliers, raise purchase Indents, draft contracts with selected suppliers with approval from the Managing Director
  • Manage the international buying process ensuring it is timely, efficient & complies with all regulatory requirements.
  • Ensure and confirm there is no replication of spares, equipment’s being purchased
  • Involve the technical team when purchasing spares and understand the use of an equipment/ spares being purchased
  • Vetting of suppliers. The company should receive utmost three quotations before engaging a supplier and ensure that the selected suppliers are credible, reliable and capable of delivering required goods and/or services.
  • Negotiate with the supplies on the best payment terms and discounts
  • Any other duty that may be assigned from time to time by the Managing Director.

    Person Specifications

    Education/qualifications
  • Degree in a business-related field

    Experience
  • Three years working experience in procurement, one of which should have been at a supervisory level.

    Skills
  • Honest and possessing a high level of integrity

  • Good Negotiation skills

  • Good interpersonal skills

  • Good team player

  • Ability to exercise sound judgment

  • Computer literacy and familiarity with standard

    office computer applications

  • Ability to work under pressure and to meet deadline

    Career Directions Procurement Officer Jobs in Kenya

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