CARE USA Program Support Coordinator Jobs in South Sudan
CARE USA Program Support Coordinator Jobs in South Sudan
Job SummaryCARE is an International NGO working in South Sudan. CARE and its partners work with vulnerable communities to address the underlying causes of poverty and promote peace and development, through its strategic goal to reduce poverty by empowering women, enhancing access to resources and services and improving governance and addressing social injustices.
The Programme Support Coordinator (PS Coordinator) based in Juba provides leadership and direction for CARE South Sudan programme support functions in line with the strategy / vision. The PS Coordinator works closely with the Country Director to develop effective, efficient and results driven Programme Support team, including smooth functioning of Administration, IT, Procurement and Logistics functions in CARE Juba offices.
CARE South Sudan views Programme Support as a foundation of its programming; the PS Coordinator is expected to strengthening the integration of Programme Support with programme by working closely with the programme team. The PS Coordinator fosters a values-based organizational culture, ensuring good internal controls and conscientious stewardship of organization resources.
They will promote a performance-based culture ensuring performance management systems are in place and functional in the PS team. The position requires advanced business management skills, excellent team building and people coaching skills, extensive experience and in-depth understanding of administrative support processes and compliance requirements.
As a member of the CO Senior Management Team, they participates in decision- and policy-making on strategic issues including programme quality, programme development, human resource management, and other organizational priorities and concerns. The position reports to the Country Director and s/he collaborates closely with the Programme Coordinators (Humanitarian and Development), the Safety and Security Manager and the Senior Finance Manager.
They will be based in Juba with 40% travel to field locations
ResponsibilitiesProgramme Support ManagementDevelop and organize activities of Programme Support Department to provide timely and effective support to CO programme to ensure objectives are met.
Fosters links between Programmes, finance and Operations ensuring seamless coordination and support for programme management.
Ensure Programme Support strategies are integrated into the overall CO business plan and with the senior management team to ensure that CARE has the appropriate staffing structures, management systems, and support systems to implement high quality programming.
Lead business process improvements for the CO Programme Support department to bring efficiency and effectiveness to the CO. Responsible for staff performance management, development and talent management, capacity building of the Programme Support team.
Ensure that there is a coherence in the support provided between Juba office and Field Office locations
Influences ways of working within the PS Team to have a positive impact on the efficiency of the different units and value addition to the CO.
Work closely and manage the Operations focal point person in designated field locations to ensure that support systems and structures are in place and compliant with relevant internal and external policies and procedures.
Planning, Budgeting, Monitoring and Reporting
Coordination of functional units operations budgets in line with agreed plans
Ensure spending of Programme Support budget is in line with donor requirement
Cosignatory checks and sign instructions to banks
Monthly Operational budget versus actual monitoring and making adjustments and required actions
Work with Finance department to ensuring compliance of processes for projects under existing and new donors
CO Policy and Operations Systems Development,
Review and Implementation
Initiate new, revise existing operations policies, systems and procedures in line with the legal and donor requirements in South Sudan
Ensures CO compliance with donor rules and regulations in all PS functions; actively work with Head of Finance and Regional Audit and Compliance Coordinator in
the preparedness for audits; supports in CO response to audit findings as well as planning and implementing audit recommendations
Ensure sound internal control systems are in place and functioning to ensure adherence to policies and procedures
Ensures the consistent and uniform implementation of the Policy and Procedures throughout the CO to ensure the accomplishment of the CO deliverables
Provide inhouse legal advise and coordinate with the management of all the legal matters in the CO, work with CARE USA legal , AMS and the RO.
Provide operational support during emergency scale-up to ensure field office set up is done in an efficient and effective manner and satellite offices are running smoothly
Work closely with and supervise field office operations focal point person (s) to ensure that support systems and structures are in place and compliant with relevant internal and external policies and procedures.
Planning, Budgeting, Monitoring and Reporting
Coordination of functional units operations budgets in line with agreed plans
Approve and ensure spending of Operations budget is in line with donor requirement
Cosignatory checks and sign instructions to banks
Monthly Operational budget versus actual monitoring and making adjustments and required actions
Work with Finance department to ensuring compliance of processes for projects under existing and new donors
Provide input including operational risk analysis and recommendations to the Country Director and Finance Manager related to operations spending and effectiveness of CO reporting and planning systems.
Lead budgeting of Security in the CO in the interim
Country Office Leadership
Actively participates in strategy formulation as a member of the SMT providing strategic business or management related advice to the team. Ensure communication and cooperation within the region and between the CO and the wider organization around P/S issues.
Maintain up-to-date knowledge on CARE’s global P/S systems, and be available on short notice to assist COs to address the problems that arise.
Maintain regular contact with the appropriate units in CARE HQ in order to facilitate the process of obtaining appropriate assistance when local knowledge is insufficient to solve a problem. Establishes and maintains transparent, professional and cordial relationship with relevant government institutions and counter parts Collaborates and exchange information with network orgaorganizations in areas of common interests
Qualifications
BA degree in management, logistic or other relevant sector.
MBA degree
4 years leadership and management work experience in a large and complex INGO or organization in emergency context
Broad experience in all dimensions of operations (Procurement and Logistics, Administration, IT)
Demonstrated leadership ability to inspire and empower others;
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies.
Strong initiative and self-motivated, with a strong commitment to teamwork and humanitarian principles
Fluency in French and English language and written communication;
Excellent skills in the use of computers (MS Word, Excel, Power Point);
Firm belief in teamwork, gender equality, transparent and participatory management.
7 years proven work experience
CARE USA experience
Previous experience in South Sudan would be an added advantage.
How to Apply
For more information and job application details, see; CARE USA Program Support Coordinator Jobs in South Sudan
Find daily jobs in South Sudan. Jobs - South Sudan jobs. Search our career portal & find the latest South Sudan job positions, career opportunities & jobs in South Sudan.
Jobs in South Sudan - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in South Sudan.
Find your dream job from 1000s of vacancies in South Sudan posted and updated daily - click here!
