Canadian Physicians for Aid and Relief Administrative Assistant Jobs in Ethiopia
Canadian Physicians for Aid and Relief Administrative Assistant Jobs in Ethiopia
Job Description
Canadian Physicians for Aid and Relief (CPAR) has been working in Ethiopia since 1984.
Its initial intervention was predominantly focused on famine relief through the provision of emergency health service assistance to people affected by famine.
CPAR’s major humanitarian and emergency interventions were a supply of skilled personnel, medical supplies and materials for emergency, Water, Sanitation and Hygiene (WASH), and health services.
CPAR, in response to the “Partnerships for Her Voice, Her Choice” call for proposals by Global Affairs Canada (GAC), has developed a 4 years’ project proposal entitled “Enhancing Sexual Reproductive Health and Rights for Women and Adolescents” (ESWA).
The project aims to improve women and adolescent girls reproductive, sexual health and rights by increasing awareness of and access to high quality gender-responsive and youth-friendly Sexual and Reproductive Health (SRH) services in selected zones in the Amhara and Oromia Regional States.
This project proposal has been selected and funded primarily by GAC. CPAR will implement the project in collaboration with various universities and local partners.
For this project, CPAR is seeking qualified candidates for different positions and locations.
Main Responsibilities
Be responsible for incoming and outgoing telephone calls and emails
Handle office expenses and petty cash of office under the approval of the director or finance manager
Manage office equipment and infrastructure to ensure a well-running office
Responsible for the overall running of the reception operation
Make logistic arrangement including flights reservations, hotel and vehicle arrangement for project staffs, visitors/partners, donors, consultants, volunteers and interns
Prepare correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations
Carry out other duties such as translation works, take minutes of office meetings as requested by the supervisor
Update the filling system and manage filing the office documents for both hard and electronic copies.
Recommend and execute annual staff development plan for team
Review and update all human resources policies to meet the organization’s needs
Plan and facilitating HR activities in the team: contract, recruitment, employee relation
Ensure to develop job descriptions for current/new positions
Maintain current organizational chart and current staff contact list
Assist the progress of
job planning and performance management
Provide coaching and training to direct staffs on HR & Admin functions
Establish and maintain relations with government, labor union and other related personnel stakeholders
Monitor and record employee time sheets and leave requests
Support for procedures or papers relating to personnel or staffing issues
Conduct instruction for staff members about admin and HR procedures
Prepare and disseminate to staff information on performance appraisal.
Conduct periodic training for HR staff including those in the field.
Serve as focal point and technical resource for the HR computerized system, and liaison with IT on system requirements, design and improvements. Contribute to development of tools and platform for data and content management
Supervise and monitor the work of staff in the HR Unit in carrying out all HR administrative transactions.
Assist the Admin and Finance Manager to design, plan, and monitor and provide induction orientation program and briefing to new staff members/personnel. Brief and explain the salary and entitlements packages for different categories of staff, in consultation with the requesting units
Supervise the administration and logistics support provided to staff members in terms of visas, and at times coordinate accommodation and flight bookings
Supervise the administration of services to staff, i.e. ID cards etc.
Other related assignments.
Job Requirements
Preferred Qualifications
Bachelor’s Degree in Business administration financial management or related studies.
At least 4 year’s proven experience for Business Administration
Good interpersonal skills and team working skills.
Knowledge of effective resource and property management skills.
Fluency in English
Excellent Communicator orally and in writing.
Innovative, self-driven and team player.
NGO working experiences, Knowledge of local language(s) and familiarity with the project places are advantageous.
How to Apply
Interested applicants who meet the above requirements should submit or send their application letter and CV via email within 5 consecutive days of this advertisement being posted.
Please indicate the position you apply for in the subject line of the application letter and/or the email.
Note
We do not receive detail CVs, application letters, credentials and supporting documents at this point,
The application letter should include salary expectation and when will you be available,
Qualified female candidates are highly encouraged to apply,
Only those that are short listed will be contacted.
Email: cparjobs2@gmail.com
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