British High Commission Jobs in Uganda - Deputy Head of Corporate Services Vacancies

British High Commission Jobs in Uganda - Deputy Head of Corporate Services Vacancies


Job Category
  • Foreign and Commonwealth Office (Operations and Corporate Services)
    Job Subcategory
  • Finance
    Job Description (Roles and Responsibilities)
    Main purpose of job:

  • The Deputy Head of Corporate Services supports the Head of Corporate Services in the delivery of the British High Commission’s overall Corporate Services strategy and is responsible for overseeing the operational delivery of a range of Corporate Services functions in line with best practice and standards and delivering value for money.
  • The role will take charge and provide oversight for a one stop customer database whose objective is to ensure high quality customer service in the delivery of all services by tracking and monitoring all work requests until resolution;
  • lead BHC Human Resources work including learning and development;
  • provide line management for business critical teams (Protocol, HR and Transport);
  • and provide financial management and budget oversight in the absence of the Head of Corporate Services.

    Roles and responsibilities / what will the jobholder be expected to achieve:

    Management and Leadership

  • Deputising for Head of Corporate Services as required and undertaking the Head of Corporate Services role during periods of absence.
  • Ensure quality, value for money and compliance with UK government rules and regulations and annual audit (ACCA) requirements by supporting the development of checklists, SOPs, policies and guidance to strengthen internal controls and enhance compliance.
  • Oversee the work of the Transport, Protocol and Human Resources teams, setting clear performance standards, providing direction and advice while maintaining a high level of customer satisfaction through regular engagement and standards.
  • Accountable for line management for the Transport Officer, HR/Protocol Officer, Corporate Services Assistant and subordinates.
  • Ensure budget bids for HR, Transport and Protocol are effectively bid and spent while identifying cost savings.
  • The role will also support other budget holders to develop effective budget bids.
  • Serve as contract manager for critical contracts related to Human Resources, Protocol and Transport e.g. for logistics companies, garages, fuel supply, training etc.
  • Develop TORs with specific deliverables and evalauation criteria to ensure value for money in all contracts and purchases.
  • In the absence of the Head of Corporate Services review and approve financial transactions up to a limit of £40,000 including invoices for payment, approval of requisitions, supplier maintenance forms, contracts and purchase orders, budget forecasts and amendments.
  • Liaise with financial manager at the FCO hub in Pretoria and GTPC Manila to address any queries, delays and anomalies.

    Operational
  • In liaison with IT and Head of Corporate Services lead on the development and implementation of a one stop customer help desk database in Kampala that will enable the tracking and monitoring of the delivery of all corporate services.
  • Work with section heads and CST to identify and agree relevant metrics and KPIs to adequately track performance.
  • Review and revise metrics and KPIs as necessary to keep relevant.
  • Ensure effective implementation and monitoring of the Kampala Corporate Services Charter and Service Level Agreement (SLA) by tracking delivery timelines in the Customer help desk database and flagging gaps and delays in a timely manner to the Head of Corporate Services and other section heads to ensure timely resolution.
  • Review all work requests received in the customer help desk and ensure all requests have been assigned to the appropriate teams and officers in a timely manner.
  • Issue monthly report highlighting status of all requests to inform team priorities and work plans.
  • Carry out analyses on work order requests and workloads to identify areas for improved efficiency;
  • and provide data to inform reports and business cases for additional resources to the One HMG Leadership Committee, hub and RMU.
  • Work with Head of Corporate Services to address feedback from staff survery and customer perception survey.
  • Support publishing of quarterly CS newsletter to enhance transparency in the work of the CST.

    Human Resources
  • Lead on the development and implementation of HR policies and terms
    and conditions of service with HR hub including recruitment and new staff orientation which keep our current staff base well trained, in an inclusive environment which also meets local and UK labout law requirements.
  • As L&D Champion for post you will partner with the RLDT and L&D Committee at Post in order to determine learning needs of post;
  • and support the identification of appropriate learning resources
  • You will raise staff awareness of available learning opportunities on the intranet, GLO and work with the L&D committee to deliver formal and informal learning activities at Post.
  • Ensure all staff complete required mandatory training in a timely manner.

    Resources managed (staff and expenditure):
  • Provide Line Management to 3 staff
  • Budgets/Approval of about £40,000

    Essential qualifications, skills and experience
  • Degree in Business Administration, Public Administration, Logistics and or similar discipline.
  • Experience in the delivery of business advisory and corporate/administrative services in similar institutions.
  • Be customer service oriented
  • Strong organisational skills
  • Strong interpersonal and oral communication skills
  • Good IT skills in database management such as Excel, ACCESS
  • Responsive to customer needs and able to treat others with respect and courtesy regardless of work pressures
  • Able to work effectively and supportively with colleagues, both individually and in a team

    Able to act with discretion at all times
    Other Skills/experience/qualifications:

  • Line Management and supervisory training and experience
  • Budgeting

    Required competencies
  • Building Capability for All, Delivering Value for Money, Managing a Quality Service, Delivering at Pace

    Other benefits and conditions of employment
    Learning and development opportunities (and any specific training courses to be completed):

  • CSM Training
  • Budgeting
  • Contracting
  • The position is suitable for flexible working patterns.

    Additional information
  • Please complete the application form in full.
  • Failure to do so may result in a determination that you do not meet the requirements for the position.
  • Employees recruited locally by the British High Commission in Kampala are subject to the Terms and Conditions of Service according to local employment law in Uganda.
  • All applicants must be legally able to work in the country of application with the correct visa/status or work permit.
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Reference and security clearances checks will be conducted.
  • Any questions you may have about this position will be answered during the interview, should you be invited.
  • Successful candidates not resident in Uganda will be personally liable for costs and arrangements to relocate, including accommodation and work permits.
  • Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.
  • The British High Commission will never ask you to pay a fee or money to apply for a position.
  • Please log into your profile on the application system on a regular basis to review the status of your application.

    How to Apply
  • Interested candidates should apply online by 4 January 2019
  • For more information and job application details, see; British High Commission Jobs in Uganda - Deputy Head of Corporate Services Vacancies

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