British High Commission Jobs in Pretoria South Africa - Regional Payroll Officer Vacancy

British High Commission Jobs in Pretoria South Africa - Regional Payroll Officer Vacancy

Job Category
  • Foreign and Commonwealth Office (Operations and Corporate Services)
    Job Subcategory
  • RCSH (Regional Corporate Service Hubs)

    Job Description

    The Regional Payroll Officer will be responsible for processing and auditing payrolls and related payments for locally employed staff working at British High Commissions/Embassies in the region.

    Roles and Responsibilities:

  • Responsible for collating, capturing, processing and updating the payroll for all local staff in the network
  • Ensure efficient processing of annual pay awards, 13th salary payments and benefit calculations
  • Produce regular and ad hoc payroll reports for the HR Hub team and Posts
  • Trouble shoot any payroll related query or issue, working closely with the employee or Post involved
  • Maintain a filing system for each pay period according to local and FCO requirements
  • Ensure monthly backups of the Payroll Software is updated and stored according to all Payroll and Security procedures

    Payroll Service Delivery
  • Along with the Payroll Supervisor, administer payroll for all posts to ensure all payments are accurately paid on time and keeping all stakeholder accountable to timelines
  • Review and document payroll procedures, advising both staff and managers when needed
  • Take initiative to identify any areas for improving or automating the payroll processes
  • Interpret HR policies and procedures and apply them to payroll, where applicable

    Pay and Benefits Inquires
  • Answer all pay and benefits inquiries from internal and external stakeholders
  • Respond to payroll related issues regarding local staff
  • Maintain individual payroll files for each employee

    Team Administration
  • Participate as an active team member and take on any ad hoc HR team projects as appropriate
  • Support HR Hub Management with effective delivery of all pay related matters and other reasonably requested assignments

    Essential Qualifications, Skills and Experience
  • Two to three years relevant HR, payroll and/or compensation experience
  • Proficiency in VIP, Pastel (SAGE) Payroll or PayDay payroll software
  • Exceptional attention to detail and accuracy
    Excellent oral and written communication skills, as well as organisational skills
  • Outstanding interpersonal and communication skills, with the ability to work with people at all levels of seniority in a fast-paced environment
  • Must be able to work independently as well
    as part of a team
  • Proficient in all MS Office applications, specifically Word and Excel

    Language Requirements:
  • Language: English (French and/or Portuguese will be an added advantage)
  • Level of language required: High proficiency in written and spoken English

    Desirable qualifications, skills and experience
  • Experience in Management Information Reporting
  • Other benefits and conditions of employment
  • Learning and development opportunities (and any specific training courses to be completed):
  • Regular training as provided by the Payroll Software provider
  • On the job training for Prism, an oracle based software for data management
  • The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.
  • Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund.
  • Annual leave entitlement of 25 days.
  • Working hours per week of 40hrs.

    Additional Information
  • Employees recruited locally by the British High Commission in Pretoria are subject to the Terms and Conditions of Service according to local employment law in South Africa.
  • All applicants must be legally able to work in the country of application with the correct visa/status or work permit.
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Reference and security clearances checks will be conducted.
  • If you don’t already hold a valid SA Police Clearance Certificate, we recommend that you apply for the certificate at the time of your application.
  • Any questions you may have about this position will be answered during the interview, should you be invited.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
  • Complete the application form in full as the information provided will be used for screening purposes.
  • Check your application before you submit, as you will not be able to make any changes once submitted.

    How to Apply
  • Interested and qualified candidates should apply online by 11th June 2019
  • For more information and job application details, see; British High Commission Jobs in Pretoria South Africa - Regional Payroll Officer Vacancy

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