British High Commission Jobs in Nairobi Kenya - Recruiting Deputy Portfolio Manager

British High Commission Jobs in Nairobi Kenya - Recruiting Deputy Portfolio Manager

Job Category
  • Other British Government Departments (Partners across Government, including UK Visas)

    Job Subcategory
  • CSSF (Conflict Stability and Security Fund)

    Main Purpose of Job:
  • We’re looking for a proactive and energetic portfolio manager to support the effective delivery of the regional East Africa CSSF portfolio.
  • The successful candidate will work alongside the Head of Team to coordinate and oversee the compliance outputs of this busy team.
  • This job requires a confident and strong communicator who can efficiently and effectively coordinate various strands of work, staying on top the detail, while ensuring alignment with programme rules and guidance.

    Roles and Responsibilities
  • With the Head of Team, manage relationships with technical teams across the region and CSSF and HMG network.
  • Proactively build strong relationships with colleagues in line with agreements and best practice stakeholder management.
  • With the Head of Team, act as secretariat for the East Africa Local Strategy Board.
  • Coordinate portfolio risk management, working with SROs and programme managers to coordinate risk management; develop a strong working knowledge of risk management best practice and support teams to identify and manage risks to their programme delivery; review and support teams to develop their risk management plans, ensuring they are compliant with HMG guidance (for example OSJAs);
  • Oversee portfolio procurement, working with programme managers and Commercial; develop a strong working knowledge of different procurement processes and advise colleagues on the most appropriate routes to market, depending on need.
  • Maintain a tracker of procurement activity to monitor progress, ensuring that programme managers are aware of their responsibilities; act as a single point of contact for commercial colleagues based in London.
  • Develop and maintain portfolio compliance and communications, working with the Head of Team to coordinate and lead the full range of compliance activity (excluding finance) throughout the programme year (ARs, PCRs, Programme Summaries, etc), drawing on the support of colleagues across the CSSF network;
  • Develop systems to manage and record team compliance; take the lead on team communications (internal and external) ensuring a consistent and high-standard output;
  • Maintain and update the portfolio dashboard, as the primary communications product for our work.
  • Corporate and Learning and Development: line management officer and programme assistant, guiding and supporting their professional development; develop a regular programme of learning events to build the programme management capacity of the CSSF team; where appropriate, represent the team and wider CSSF in partner meetings;
  • Provide surge support for programme teams during busy periods;
  • Other ad hoc tasks to support the efficient and effective delivery of the East Africa portfolio. The routine and timing of such tasking is difficult to predict, but the Portfolio Manager will be updated about priorities.
  • The East Africa CSSF Team is focused on delivering a programme which supports a more stable, secure, prosperous and better governed East Africa region, whose countries are better able to address their demographic, security and economic development challenges, thereby improving prosperity and reducing threats to the UK.
  • We do this by investing £11m (in 2017/18) to tackle conflict, instability and insecurity in four policy areas: Criminality, Security, Migration and CVE, alongside our HMG partners.
  • In this role you will have the opportunity to shape the future direction of CSSF engagement across East Africa, working with colleagues across the region.
  • You will join a friendly and supportive team and benefit from regular engagement
    with senior colleagues who oversee our work.
  • This is an excellent opportunity for an experienced project manager looking to develop their programme management skills and make a difference to citizens in the UK and East Africa.

    Essential qualifications, skills and experience
  • Experience of programme management.
  • Confidence and ability to work with a range of colleagues across the team and wider region.
  • Excellent command of written and spoken English.
  • Ability to present complex ideas clearly in briefings and meetings.
  • Strong organisational and prioritisation skills.

    Desirable qualifications, skills and experience
  • Experience of development programme management.

    Required competencies
  • Changing and Improving, Leading and Communicating, Building Capability for All, Managing a Quality Service
  • Other benefits and conditions of employment
    Learning and development opportunities (and any specific training courses to be completed):
  • To be agreed with the successful candidate, taking into account previous experience and business need. The three-day ‘CSSF Programme Managers Workshop’ is a must for all individuals managing CSSF programme funds.
  • Members of staff are entitled to paid annual leave, which is earned, from the day they commence employment. Entitlements are as follows:
  • In addition to annual leave, the BHC normally observes no fewer than 9 and no more than 14 Kenyan and British public and religious holidays in a year.
  • These vary from year to year and are at the discretion of the High Commissioner. A list of holidays is published each year.

    Working Patterns:
  • Monday to Thursday: 0700 - 1500 Friday: 0700 - 1300
  • Full-time hours required. However, flexible working arrangements welcome and you should take the opportunity to discuss this with the recruiting manager during the recruitment process.

    Additional Information
  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
  • It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates.
  • Please log into your profile on the application system on a regular basis to review the status of your application.

    How to Apply
  • Interested and qualified candidates should apply online by 17th May 2019
  • For more information and job application details, see; British High Commission Jobs in Nairobi Kenya - Recruiting Deputy Portfolio Manager

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