British High Commission Jobs in Kampala - Uganda - Estates Officer Vacancies

British High Commission Jobs in Kampala - Uganda - Estates Officer Vacancies

Job Category
  • Foreign and Commonwealth Office (Operations and Corporate Services)

    Job Subcategory
  • Estates

    Job Description

    The Estates Officer will serve as Deputy Estates Manager deputising as required and performing the full range of Estates Manager duties in the absence of the Estates Manager.

    The role will also focus on ensuring high standards of health and safety across the BHC offices and residential properties by developing and implementing a framework to support compliance with requirements of the Property Compliance Assessment (PCA) and UK Government Health and Safety standards.

    The incumbent should be flexible, capable of managing competing priorities and able to work to tight deadlines.

    Roles and responsibilities:

    Management and Leadership

  • Deputise and perform the full range of Estates Manager duties in the absence of the Estates Manager.
  • Ensure forward looking Estates Management Plan adequately addresses all aspects of Health and Safety relevant for Post.
  • Review work processes and procedures in Estates and Maintenance and suggest ways to improve working methods and systems to enhance compliance with ESD rules and regulations, and to enhance health and safety on the Estates.

    Hazards and Risk Assessments

  • Conduct hazards and risk assessments for all properties (including new properties), all estates repair and refurbishment projects including events, and contractor work and recommend and implement mitigation measures as necessary to enhance health and safety of staff and contractors and prevent accidents.
  • Carry out Health and Safety audits of contractors and arrange orientation and refresher sessions to ensure that they comply with UK Health and Safety standards when carrying out work across the estate.
  • Assess H&S training needs within the Estates and Maintenance Team and across the mission and identify and support the delivery of training to improve staff awareness and the health and safety culture.
  • Track and investigate accidents on the Estate and ensure gaps identified are promptly addressed.

    Property Compliance Assessment (PCA)

  • Develop and implement a framework and work plan that clearly clarifies roles, responsibilities, and timelines at Post to ensure compliance and improved scores across all areas of the PCA applicable to Kampala, prioritising fire safety, electricals, water, asbestos and environmental compliance.
  • Carry out annual reviews of all reports, assets registers, inspections and assessments related to H&S and the PCA.
  • Support the team to develop work plans to complete all recommendations emanating from these inspections and track progress on recommended actions to completion.
  • Ensure all documentation resulting from the implementation of the preventative maintenance schedules including hard copy files for PCA and records for all inspections are filed and kept up-to-date.
  • Work with team members to complete the necessary checklists and documentation required by the PCA; collate all documentation and upload in PYRAMID in the required timelines.
  • Develop a health and safety self-service checklist for occupants in the BHC residences; carry out training of house hold staff; and follow up on a monthly basis to ensure checks are completed and documents filed.
  • Arrange for Technical Works Officer and Technical Works Supervisor visits; communicate visit schedules in advance to occupants.

    Health and Safety Committee

  • Serve as secretariat for the Post Health and Safety Committee
    developing the agenda in consultation with the Estates Manager/CSM/DHC and compiling background material and meeting papers for committee meetings including providing a quarterly progress report for the committee.

    Essential qualifications, skills and experience
  • Qualifications and training in Facilities Management and Health and Safety Standards.
  • Familiarity with UK Building and Health and Safety standards.
  • Experience in health and safety risk assessment and compliance
  • Strong interpersonal and oral communication skills
  • Able to work effectively and supportively with colleagues, both individually and in a team

    Desirable qualifications, skills and experience
  • UK Fire Safety Standards
  • UK Health & Safety Standards

    Required competencies
  • Changing and Improving, Making Effective Decisions, Building Capability for All, Managing a Quality service

    Other benefits and conditions of employment
    Working Patterns:

  • Monday to Thursday 0830 to 1700 lunch break of one hour
  • Annual Leave:
  • All staff of the British High Commission are entitled to 25 days paid leave per year on commencement of employment. This increases to 30 days after five years continuous service. The leave year is 1 January to 31 December.
  • In addition to annual leave, the British High Commission observes a number of Ugandan and British public holidays each year. In line with FCO policy, this is generally up to a maximum of 14 days.

    How to Apply
  • Interested and qualified candidates should apply online by 5th June 2019
  • Please complete the application form in full. Failure to do so may result in a determination that you do not meet the requirements for the position.
  • Employees recruited locally by the British High Commission in Kampala are subject to the
  • Terms and Conditions of Service according to local employment law in Uganda.
  • All applicants must be legally able to work in the country of application with the correct visa/status or work permit.
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Reference and security clearances checks will be conducted.
  • Any questions you may have about this position will be answered during the interview, should you be invited.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
  • Successful candidates not resident in Uganda will be personally liable for costs and arrangements to relocate, including accommodation and work permits.
  • Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.
  • The British High Commission will never ask you to pay a fee or money to apply for a position.
  • For more information and job application details, see; British High Commission Jobs in Kampala - Uganda - Estates Officer Vacancies

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