British High Commission Jobs in Accra - Ghana - Administrative Support Officer Vacancy
British High Commission Jobs in Accra - Ghana - Administrative Support Officer Vacancy
Job CategoryForeign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory
Protocol, Visits and Events
Main purpose of job:
This is an interesting and varied job working in the High Commissioner’s Office in the heart of the British High Commission.
The focus of the job is to provide an excellent level of administrative assistance to the Office and support the Executive Assistant to the High Commissioner.
Roles and responsibilities:
Assist the Executive office with daily administrative tasks.
Assist the EA to arrange meetings with key contacts and stakeholders, book transport, prepare booklets and coordinate papers ahead of meetings.
Welcome visitors entering the High Commissioner’s Office and direct or escort them.
Manage the Executive Office’s stationery and tea services.
Send out invitations for events in the Executive office and follow up for responses while keeping the residence manager and security informed of attendance and other details.
Distribute mail from the High Commissioner’s general office mail box to the appropriate sections and also reply to emails where necessary in consultation with the EA to the HC.
Assist with preparations for events and attend events as necessary.
Assist with organising travel logistics and visit programmes.
Maintain an updated contacts database; maintaining the general filing system; photocopying, scanning and distribution of documents.
Retrieve and distribute postal items, e-mails and other correspondence pertaining to the Executive office.
Liaising with IT team to ensure communication with other posts arranged and tested in good time prior to regular meetings.
Provide cover for the PA to DHC and EA during absence.
Provide support to reception team where necessary.
Assist with processing of the diplomatic bags.
Any other related tasks as may be assigned.
Essential qualifications, skills and experience
Discretion and confidentiality.
Working knowledge of MS Office Packages.
Self-motivation, forward thinking, good frustration-management and a positive outlook, this must include the ability to get along with a close-knit HMG teams.
Strong communication and interpersonal skills.
Excellent organisational skills.
The ability to multi-task and time manage, with effective prioritisation.
Proficient English.
Desirable qualifications, skills and experience
Previous experience in administrative assistance.
Required competencies
Seeing the Big Picture, Collaborating and Partnering, Delivering at Pace, Engaging Internationally
Other benefits and conditions of employment
Learning and development opportunities:
The High Commission is committed to providing a strong learning and development environment.
A comprehensive online training package is available, both job-specific and of a more general nature, as is on-the-job training and coaching. The High Commission benefits from the support of a Regional Learning & Development Training Centre.
Staff can undertake a range of training opportunities via this Centre too.
Additional information
All applicants must be legally able to work in Ghana with the correct visa/status or work permit.
The successful applicant will demonstrate that they meet the requirements under Ghanaian law to work in Ghana.
The British High Commission in Accra is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
Staff recruited locally by the British High Commission in Accra is subject to Terms and Conditions of Service according to local Ghanaian employment law.
Reference checking and security clearances will be conducted.
How to Apply
Interested and qualified candidates should apply online by 10th April 2019
For more information and job application details, see; British High Commission Jobs in Accra - Ghana - Administrative Support Officer Vacancy
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