British High Commission Estates Manager EO Jobs in Nigeria

British High Commission Estates Manager EO Jobs in Nigeria

Main Purpose of Job:

We are looking for an organised and pro-active Estates Manager to spearhead the operation and upkeep of the British Deputy High Commission Lagos estate.

The successful candidate will be responsible for the management of all estates operations, including staff and contractors. They will also lead on estates projects, operations and supplier management to ensure a safe and compliant platform for all staff, with support from Technical Works Supervisors.

This is an exciting and fast-paced job that offers real responsibility. The job-holder plays a crucial role:

Managing the High Commission’s estate across Lagos, Nigeria (Inc. both offices and residential properties) to deliver high quality office space and housing for staff, against detailed policies and achieving good value for money in line with UK government policy

Managing all facilities – including maintaining relevant registers, inventories and detailed documentation, liaising with a Technical Works team to ensure the whole estate meets compliance standards including health & safety requirements, implementing and overseeing a comprehensive preventative maintenance schedule, and ensuring a highly effective system for addressing reactive maintenance needs.

Line-manage: Estates Foreman, Estates Supervisor and Estates Asset Officer, creating a supportive, inclusive and personal development orientated work environment for all Estates and TWG Staffs;

Participating in the development of estates related tender documents and contracts

Ensuring strong contract management for all current estates contracts

Liaising with internal and external stakeholders to deliver a substantial office refurbishment project.

Roles and responsibilities:

Estates

Ensure Implementation of the FCDO estates guidance and housing policy including participation in the British Deputy High Commission’s Post Housing Committee

Oversee the sourcing of accommodation for all UK officers in conjunction with the TWS, HCS and Post Housing Committee

Overseeing the management of leases when necessary (with legal advice provided as necessary), relationships with landlords and maintaining central records on property management software);

Working closely with the Technical Works team to ensure all office and residential premises meet all requirements in line with policies, regulations, compliance standards and all maintenance and other works are planned, monitored and delivered to high technical standards

Management of estates budget (including evidence-based forecasting, monitoring, evaluating expenditure, delivering maintenance and works to budgets) and overseeing procurement, commissioning and payment of all works, maintenance and other estates-related projects, in particular realising value for money, adhering to financial procedures and meeting audit requirements

Ensure, through the Asset Officer, completion of asset register for all properties on the estate is maintained and up to date inventories of stock, goods and fixtures and fittings throughout the estate are accurate and effective controls and processes are in place

Ensure that Plannon records are updated regularly

Line Management of 3 x Estates Staff (Estates Foreman, Estates Supervisor and Estates Asset Officer)

Develop and

implement an Estates and Assets Management Plan for Lagos that highlights key priorities for maintenance, refurbishment and development.

Manage the official procurement credit card to procure goods and services for Estates, and maintain records and supporting documents for audit purposes.

Energy Management; put in place systems to measure post energy consumption and ensure that energy infrastructures are used optimally.

Procurement

Managing Estates procurement for all transactions below the value of £25000 (following the purchasing, payment and financial management processes and ensuring all documentation in retained for audit purposes) in line with FCDO policy;

Work with post Procurement team on any Estates related tenders or contracts

Implementing new contracts identified by the British Deputy High Commission’s strategic procurement plan

Source from approved suppliers meeting relevant Health and Safety requirements complying with the relevant purchasing guidelines.

Maintain full up to date inventories of all properties and submit quarterly reports to CSM.

Health and Safety

Ensure the BDHC residential estate and offices meet all Health and Safety requirements in line with FCDO guidance including: compliance with fire alarm standards, gas installation compliancy, electrical installations compliancy, provision of safe drinking water, asbestos management, amenities guidance etc.

Essential Qualifications, Skills and Experience

Degree or Higher Diploma in Facilities management or related fields

Minimum 3 years management of estates management, budgets and procurement of the scale set out above

Contracts and quality assurance management experience

Excellent IT skills including at least all Windows applications and bespoke financial management software

Minimum 3 years' experience of delivering a high standard of customer service in a challenging environment

Fluent written and spoken English.

Desirable Qualifications, Skills and Experience

Procurement experience

Health and Safety experience

Experience in Project Management

Property Management and/ or Facilities Management experience

Experience of technical aspects of property or facilities management.

How to Apply

For more information and job application details, see; British High Commission Estates Manager EO Jobs in Nigeria

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