British High Commission Admin & Procurement Assistant Jobs in Nairobi - Kenya

British High Commission Admin & Procurement Assistant Jobs in Nairobi - Kenya


The British Government is an inclusive and diversity-friendly employer.

We value difference, promote equality and challenge discrimination, enhancing our organisational capability.

We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law.

We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category

  • Foreign and Commonwealth Office (Operations and Corporate Services)

    Job Subcategory

  • Estates

    Job Description (Roles and Responsibilities)

    Main purpose of job:

  • To Assist in the expeditious and efficient delivery of the Technical Works Group (TWG) function for the British High Commission (BHC) at Nairobi by providing expert support and delivery in the fields of Procurement & Administration.

    Roles and responsibilities:

    Perform general administration tasks including but not limited to; -

  • Assisting in the production of technical reports
    Filling
  • Creating Purchase Orders (PO’s)
  • Ensuring PO’s are executed expeditiously
  • Liaising with and sourcing from contractors and suppliers to ensure a timely delivery of materials, labour and resources as required
  • Establish & develop Supplier networks in accordance with FCO guidance and ensure procurement procedures are adhered to at all times.
  • Assisting the Technical Works Supervisor (TWS) and the TWG Team leaders in the execution of their duties
  • Processing property work requests from the BHC Helpdesk to ensure repair tasks are allocated to the appropriate technical team updating the Helpdesk with progress reports, arranging access to properties and assisting in co-ordinating resource allocation.
  • Assist in Budget control, reporting and forecasting.
  • Work in partnership with other departments including Procurement and Health & Safety to deliver.
  • Contributing to delivering and improving the TWG function in an efficient customer focussed manner.
  • Contributing to the implementation and improvement of Safe Systems of Work, including Risk
  • Assessment and delivering Tool Box Talks.
  • Be a customer facing point of contact for the TWG.

    Resources managed (staff and expenditure):

  • Will assist in managing the TWG Budget
  • Will not manage staff

    Essential qualifications, skills and experience

  • Budget control
  • Accounting
  • Administration
  • Contractor & Supplier Liaison
  • IT Literate (Microsoft Word & Excel – expert level)
  • Knowledge
    of customer service
  • Expert level English (Written & Spoken)

    Desirable qualifications, skills and experience

  • Health & Safety Training
  • Fraud Awareness Training

    Required competencies

  • Making Effective Decisions, Achieving Commercial Outcomes, Managing a Quality Service, Delivering at Pace

    Grade

  • A1 (L)

    Type of Position

  • Fixed term, with possibility of renewal

    Region

  • Africa

    Country/Territory

  • Kenya

    Location (City)

  • Nairobi

    Type of Post

  • British High Commission

    Starting monthly salary (KES)

  • 102,629 (before tax)

    Start Date

  • 7th January 2019

    Other benefits and conditions of employment

  • FCO internal training as agreed at Professional Development Review.
  • The Position will be based approximately 3KM from Nairobi City Centre. The post will require travel in and around Nairobi across the BHC estate and on occasion Overseas.
  • The position is a 1 Year fixed term contract with the possibility of extension.

    Additional information

  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
    The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
  • It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.

    How to apply

  • Interested candidates should apply online by 12th October, 2018

  • For more information and job application details, see; British High Commission Admin & Procurement Assistant Jobs in Nairobi - Kenya

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