British Embassy Jobs in Addis Ababa Ethiopia - Procurement Officer Vacancies

British Embassy Jobs in Addis Ababa Ethiopia - Procurement Officer Vacancies

Job Category
  • Foreign and Commonwealth Office (Operations and Corporate Services)
    Job Subcategory
  • Procurement

    Main purpose of job:
  • As part of the Corporate Services team, provide commercial lead on procurement needs for goods and services across departments ensuring best financial outcomes in following VMF principles.
  • Ensure procurement process delivery in compliance with British government policies/procedures.

    Roles and responsibilities:
  • Provide a commercial lead on platform procurement needs under £25k closely following VMF principles.
  • Support planning and forecasting of seasonal procurement needs across departments.
  • Ensure requisitions and purchase orders are processed correctly with accurately reconciled supplier audit trail.
  • Manage administration of lease documentation including lease renewals.
  • Manage lease contract relationship and ensure timely preparation of rental payments and tax reports.
  • Maintain timely and correct Estate information on Pyramid and provide accurate reporting as required.
  • Coordinate and maintain Asset Register database and provide up to date reporting as required.
  • Manage tenders and contract process in accordance with the procurement policy guidelines.
  • Manage documentation off all purchases and tenders above £25k through the Procurement hub.
  • Ensure all contracts are delivered and managed in line with FCO legal requirements and procedures.
  • Ensure all departments follow latest FCO Procurement Policies and Best Practice Guidance.
  • Supplier relationship lead: conduct regular supplier reviews and update Supplier Score Cards.
  • Work closely with the Procurement Hub on implementing, managing and delivering regional procurement objectives .
  • Conduct regular market research in order to maximise VFM procurement opportunities and routes to market.
  • Manage active supplier list and ensure it is fit for purpose across procurement categories.
  • Update and maintain Global Expenditure Guide information on marker hotels, transport and food services.

    Essential qualifications, skills and experience
  • 3+ Years of experience in strategic procurement, contract management and spend analysis.
  • Demonstrable market research skills within procurement framework.
  • Demonstrable stakeholder relationship management skills.
  • Strong Negotiation skills.
  • Strong interpersonal
    skills.
    Strong customer service background.
  • Demonstrable written skills.
  • High proficiency with MS Office suite.
  • Educational qualifications - Business and Finance Degree or equivalent Business Administration diploma.
  • Fluent English.

    Required competencies
  • Collaborating and Partnering, Achieving Commercial Outcomes, Delivering Value for Money, Delivering at Pace

    Other benefits and conditions of employment
  • Learning and development opportunities:
  • Mandatory e-learning courses.
  • On the job development opportunities.
  • L&D opportunities throughout the FCO network.

    Additional information
  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British Embassy will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British Embassy in Addis Ababa are subject to Terms and Conditions of Service according to local employment law in Ethiopia.
  • All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
  • The responsibility lies on the successful candidate to;
  • Obtain the relevant permit
  • Pay the fees for the permit
  • Make arrangements to relocate
  • Meet the costs to relocation
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates.
  • Please log into your profile on the application system on a regular basis to review the status of your application

    How to Apply
  • Interested and qualified candidates should apply online by 3rd April 2019
  • For more information and job application details, see; British Embassy Jobs in Addis Ababa Ethiopia - Procurement Officer Vacancies

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